Secretariat of the Pacific Community: Tuberculosis Section
Small Grants Scheme for TB Advocacy, Communication and Social
Mobilisation Activities:
Guidelines and Application Form
BACKGROUND
Background
The Stop TB Strategy is the internationally recommended TB control strategy
which builds on and enhances the DOTS strategy to meet the TB related
Millennium Development Goals.1 The Stop TB Strategy seeks to enable
existing achievements in TB control to be sustained, effectively address
challenges in TB control and enhances efforts to strengthen health systems,
alleviate poverty and promote human rights.1 The Stop TB Strategy has six
principal components and each component has a number of implementation
approaches.1 One of the six components is to: empower people with TB and
communities, and advocacy, communication and social mobilisation (ACSM)
is a key implementation approach to achieve this objective.1
Advocacy is intended to secure the support of key constituencies in relevant
local, national and international policy discussions and is expected to promote
greater accountability from both governments and other international partners
and stakeholders.1 Communication refers to the process of informing and
enhancing knowledge among the general public and people with TB and
empowering them to express their wants and needs and to take action.1
Communication is also about encouraging care providers to be receptive to
the expressed wants and views of people with TB and community members
so that TB services are more responsive to community needs.1 Social
mobilisation is the process of bringing together all feasible and practical
inter-sectoral partners to raise people’s knowledge of and demand for good
quality TB care and health care in general, to assist in the delivery of
resources and services and to strengthen community participation for
sustainability.1 Advocacy, communication and social mobilisation activities are
considered essential activities for achieving a world free of TB and are
relevant to all of the other 5 components of the Stop TB Strategy.1
In the regional Strategic Plan to Stop TB in the Western Pacific (2006-2010)
one of the key strategic objectives is to ensure equitable access to high
quality care for all people with TB.2 One of the expected results under this
objective is country driven advocacy, communication and social mobilisation
strategy development and implementation.2
1
World Health Organization. The Stop TB Strategy: Building on and enhancing DOTS to meet the TBrelated Millennium Development Goals; 2006.
2 World Health Organization. Strategic Plan to Stop TB in the Western Pacific: 2006-2010; 2006.
Tuberculosis Section, Public Health Division,
Secretariat of the Pacific Community
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The SPC Tuberculosis Section, Small Grants Scheme focuses on TB related
advocacy, communication and social mobilisation activities to be developed
by non government organisations who can work alongside National TB
Programmes to deliver clear, accurate and effective messages about TB
prevention and control in the Pacific Islands setting.
Small Grants Scheme approach
The Small Grants Scheme aims to support projects focussing on TB related
advocacy, communication and social mobilisation efforts in the Pacific Island
countries and territories. The aim of these activities is to reduce TB related
stigma, promote awareness about TB and promote access to TB services,
thereby contributing to effective TB control.
The focus of the Small Grants Scheme will be on the following areas:
 Projects that focus on aspects of the implementation of a national TB
ACSM strategy or plan
 Projects with a policy or legislative change component
 Projects with a focus on empowerment
 Community level projects or projects that focus on community
engagement and participation
 Projects with social marketing and/or development of key information,
education and communication resources
CRITERIA
Who can apply?
 Applicants must be a recognised non-government organisation (NGO) in
their country of origin
 Non government organisations from and/or affiliated with the following 11
Pacific Island countries and territories can apply: Cook Islands, Federated
States of Micronesia, Kiribati, Nauru, Niue, Palau, Republic of Marshall
Islands, Samoa, Tonga, Tuvalu and Vanuatu.
 The maximum number of grants that any country can receive is one (1)
per country.
 The maximum number of grants that any non government organisation
can receive is one (1) per non government organisation.
Are there minimum and maximum amounts?
 Agencies may apply for grants up to a maximum USD $25,000 per
proposal. The minimum amount awarded will be USD $3,000 per proposal.
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Secretariat of the Pacific Community
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How does your proposal get assessed?
Proposals will be reviewed by technical staff from the SPC Tuberculosis
Section. Applications will be prioritised based on the criteria below.
Criteria for identifying successful proposals
 How the activity goes towards achieving national and regional TB
objectives and alignment with the national ACSM strategy/plan (if one
exists)
 Collaboration with the national Ministry of Health/ National TB
Programme staff in the design and implementation of the activity
 Immediate and short term benefits to the community
 Affected communities and/or community involvement and participation
 Clearly identified target groups, benefits and value for money
 How the needs of rural and outer island populations will be addressed
 How the needs of children, women and men will be addressed
 An appropriate budget and timeframe, including a budget for evaluation
 Feasibility
 How the agency implementing the activity will be strengthened by the
project, and
 Agency experience in the successful management of grants.
What will not be funded?
 Attendance at meetings/ conferences/ training courses
 Significant amounts of travel
 Prizes, cash gifts, cash awards, stipends/ sitting fees
 Staff salaries
 Purchase of equipment
 Merchandise or promotional materials that are not linked to a wider
advocacy, communication or social mobilisation campaign/ event
 Activities that are not aligned with national plans and strategies related
to TB control and/ or advocacy, communication and social mobilisation
plans.
What happens if you are not successful?
There will be no formal appeal process, however all successful and nonsuccessful proposals will be provided with a short assessment of their
proposals from staff in the Tuberculosis Section, SPC. As there will only be
one round of funding, unsuccessful applicants will be unable to reapply at a
later date.
What happens if you are successful?
1. All successful agencies will be required to sign an Agreement which
will outline details of the project to be funded; the responsible persons;
the timeframe for implementation of the project; and the financial and
programme reporting requirements.
2. Funds will be provided directly to the NGO, which will be accountable
for the appropriate use of the funds in accordance with the terms of
each grant agreement. The organisation funded will be responsible for
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Secretariat of the Pacific Community
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maintaining a full record of all grant monies received and all
expenditure.
3. Reporting requirements:
a. A brief mid-term progress report (no more than 3 pages long)
b. A final completion report which includes copies of any resources
produced as part of the project (see Attachment B)
c. A short report to be submitted for an SPC publication
(approximately 300 words)
d. An itemised financial acquittal summary (Attachment B Project
Completion Report) must be submitted at the completion stage.
Certified photocopies of the cash book are required for acquittal of
the grant.
4. The project must be started within two (2) months of receipt of funding
and must be completed within nine (9) months of starting date.
5. Any unused money will be returned to SPC.
6. SPC reserves the right to perform audits required under this agreement
and/or, to conduct a financial review, or evaluation, or to take any other
actions that it deems necessary to ensure the accountability of funding
use and to monitor compliance with the terms of this agreement.
How do I apply?
 Discuss proposals with the country’s National TB Programme
Manager/ TB Committee and/or Ministry of Health
 Discuss proposal with the SPC Tuberculosis Section prior to
submission
 Complete the Application Form and submit it to the SPC Tuberculosis
Section
 NGOs must also provide written support from the Ministry of Health (in
the form of a letter from the Ministry of Health on official letterhead)
 Provide proof that your organisation is registered as an NGO
When can I apply?
There will be one funding round only. The closing date for submission will be
Friday 30 July, 2010). Applicants will be notified of the outcome within six (6)
weeks of submission. Funds will be available within six (6) weeks after
notification of a successful application.
Tuberculosis Section, Public Health Division,
Secretariat of the Pacific Community
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APPLICATIONS
For more information, please contact the Tuberculosis Section at SPC.
Proposals should be faxed or emailed to:
Small Grants Scheme, Tuberculosis Section
Secretariat of the Pacific Community
PO Box D5, NOUMEA CEDEX
New Caledonia
Ph.: (687) 26 00 00 Ext 214, Fax: (687) 26.38.18
Email: tbsmallgrants@spc.int
Application checklist:
Have you done the following?
Contacted the National TB Programme Manager and or Ministry of
Health to discuss the project idea
Contacted the SPC Tuberculosis Section staff and discussed your
project idea
Completed all fields in the Application Form (Attachment A)
Attached a letter of support from the Government Ministry of Health
Attached proof that your organisation is registered as an NGO
Tuberculosis Section, Public Health Division,
Secretariat of the Pacific Community
Tick Yes
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Attachment A
APPLICATION FORM
1. ORGANISATION
Legal name of your organisation
Contact
person
2. AUTHORIZED CONTACT PERSON
Title (Dr/Ms/Mr)
First name
Last name
Address
Telephone
Fax
Email
3. PROJECT DETAILS
Project title
Total amount requested in USD ($)
Duration of project (in months)
Proposed start date of project
Target group for project
Project goal/ objective
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Secretariat of the Pacific Community
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4. PROJECT DESCRIPTION
4.1 Describe the existing situation the project seeks to address – the needs of
the target group and the problems to be overcome. Please also mention if
and/or how the target group has been included in project design (100 word
maximum)
4.2 Explain how this project fits with the national TB ACSM strategy/plan (if
one exists) other national or regional TB objectives or national health plan
(100 words maximum)
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Secretariat of the Pacific Community
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5. PROJECT STRATEGIES, ACTIVITIES AND RESOURCES REQUIRED
(Please complete the table)
Key objectives
(maximum four)
Strategies to be
undertaken
(specified for each
objective)
Who will be lead
implementer?
Who are the
partners?
Outputs
Resources required
Budget
(USD)
1
2
3
4
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Secretariat of the Pacific Community
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6. EVALUATION
(How do you plan to measure the progress made. Please describe how you
will measure progress for each objective)
7. SUSTAINABILITY
(Explain how this project will be sustained after this initial funding e.g. followup activities, long- term funding. May not always be applicable.)
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8. OTHER CONTRIBUTIONS TO THE PROJECT
Contributor
Item/funds
Committed? (yes/no)
9. MANAGEMENT DETAILS
Designated finance contact person:
Name
Job title
Email address
Bank account details:
Name of bank
Branch name
Account name
Account number
SWIFT code
10. SIGNATURES & DESIGNATIONS
____________________________________
Date: ______________
Name:
For: [enter name of agency]
_____________________________________
Date: _____________
Name:
For: Ministry of Health
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Secretariat of the Pacific Community
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Attachment B
PROJECT COMPLETION REPORT
ORGANISATION
Name of organisation
PROJECT DETAILS
Project title
Total amount approved in USD
Total amount spent in USD
Actual start date
Actual end date
EVALUATION
How has the project met its objectives (please reference the original
evaluation plan)? List the achievements against the original objectives.
If any original outputs were not achieved, please list them and describe why
they were not achieved.
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Secretariat of the Pacific Community
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What aspect of the proposal was particularly successful?
What changes to the original proposal would have made for a better
outcome?
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Secretariat of the Pacific Community
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FINANCIAL ACQUITTAL SUMMARY
Original budget total USD________________
Total disbursed to project USD______
Budget breakdown:
Activities
Expenditure breakdown:
Activities
Costs
TOTAL
Budget
TOTAL
Declaration:
An appropriate authorised officer of the organisation must make the following
declaration:
“I declare that:
This report is complete and accurate
The acquittal is a correct record of income and expenditure for
this project
The expenditure detailed in the acquittal has been extracted
from the organisations financial reporting records
A detailed record of income and expenditure at an individual
item level is available
The funds allocated to this project were used in accordance
with the letter of Agreement, and the original proposal (unless
otherwise agreed with SPC)”
Signature: ____________________________________________________
Full name:
__________________________________________________
Position within the organisation: ___________________________________
Date: ___________
Tuberculosis Section, Public Health Division,
Secretariat of the Pacific Community
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