WV GIS Coordination Council Subcommittee
Meeting Minutes – 5/07/2006
Meeting Location: 2nd Floor WVDEP Building, Charleston, WV
Date and Time: 3 May 2006, 9:00 am to 2:00 pm
Meeting Called by: Group Agreement
Agenda
A. Attendance: Sean Litteral, Kurt Donaldson, Bruce Bauch, Diane Eldridge,
Larry Evans, Craig Neidig, Rex Thaxton, Chandra Inglis-Smith, J.D.
Adkins.
B. Vote On Meeting Minutes from 4/7/2006
 Minutes Approved.
C. Kurt and Sean Presentations
Handouts from both on bylaws, flow chart, etc. With minor changes Sean’s
diagram will be presented.
D. Name Presentation
Motion: Present 2 names to group at 2006 GIS Meeting and allow community
to vote. This is an amendment of the vote taken on 2-9-2006 to recommend
the name of WVAGP.
Call to Vote: Motion Failed
E. Board of Directors Duties and Goals
Duties:
1) Development and adoption of policies and procedures related to geospatial
technologies.
2) Development of a strategy for the implementation and maintenance of statewide
geospatial infrastructure and data.
3) Development and recommendation of geospatial technology standards.
4) Development and maintenance of a statewide geospatial plan.
5) Promote collaboration to support agency geospatial planning and sharing of
services and data.
6) Promote and support geospatial training and education.
7) Development of operating policies and procedures for the management of the
Board and any standing or ad hoc committees.
8) Propose and evaluate funding opportunities in support of statewide geospatial
initiatives.
Minutes prepared by Chandra Inglis-Smith, 3/6/2006
Goals:
 ADVISORY: Provide advice to the State GOT and other agencies
 ADVOCACY: Promote awareness of GIS to all (local, state, federal) levels of
government, private sector, educational institutions, citizens
 CERTIFICATION: Encourage certification of geospatial professionals
 COORDINATION: Encourage coordination of GIS programs to minimize
redundancy
 OUTREACH: Sponsor GISP training, conferences, newsletters, and other
outreach services.
 PLANNING: Develop strategic and business plans that integrate with the state
and national technology plans
 FUNDING: Obtain sustainable funding to support GIS database creation and
maintenance
 SERVICES: Promote mapping applications as everyday tools for government,
education, private sector, and citizens.
F. Duties of the State Coordinator in Association with WVAGP
1) Coordinate various geospatial initiatives and projects at all levels of government
2) Monitor and report ongoing geospatial initiatives and activities.
3) Answer general inquiries about geospatial activities in West Virginia;
4) Assist in the establishment and promotion of data standards.
5) Promote access and dissemination of geographic information.
6) Minimize duplication of effort of geospatial development;
7) Promote and publicize West Virginia GIS activities within and outside the State.
8) Foster geographic education and professional career development in geospatial
technologies.
9) Prepare proposed legislation and funding proposals for the Legislature to
support statewide geospatial activities.
10) Maintain, update, and interpret geospatial standards, under the direction of the
WVAGP Board of Directors.
11) Assist the WVAGP Board of Directors with review of geospatial information
plans.
12) Participate in special projects/studies as requested by the WVAGP Board.
13) Provide assistance to the WVAGP Board.
G. Mission Statement
Mission Statement of Association:
To promote and support geospatial professionals in the effective and efficient use
and sharing of geospatial information and related resources throughout the state of
West Virginia.
H. Meeting
Present Concept of Association, Obtain General Concensus, Identify Other
Issues and Impediments, Request Feedback, Exit Pool/Online Voting –
Minutes prepared by Chandra Inglis-Smith, 3/6/2006
pending outcome become legal non-profit, committee continuance, set up
meeting with CTO
I. Vote on Sections E,F,G,H (above)
Motion: Group approval of presentation details outlined above for the meeting
(i.e. roles, duties, goals, etc)
Call to Vote: Motion Passed
Closing
Meeting Adjourned at 2 pm.
Next Meeting
May 73, 2006 at the WV GIS Meeting.
Minutes Submitted By:
Chandra Inglis-Smith
Date
Minutes Approved By:
Sean Litteral, Chairman WV GIS Coordination Council Subcommittee
Minutes prepared by Chandra Inglis-Smith, 3/6/2006
Date