MADISON, WI
|
MILWAUKEE, WI
|
SHEBOYGAN, WI
MEETING MINUTES
Project:
University of Wisconsin Eau Claire Campus – New Student Union
Project No.:
DSF #07E2D, Bray #2934
Meeting Date:
May 28, 2010
Present:
Beth Hellwig, UWEC, hellwiba@uwec.edu
Tim Lauer, UWEC, lauertd@uwec.edu
Susan Harrison, UWEC, harrison@uwec.edu
Kate Hale Wilson, UWEC, halecl@uwec.edu
Ashraf Sadek, Bray Architects, Sadek@brayarch.com
Lori Delgado, Burt Hill, lori.delgado@burthill.com
Arthur Sanfilippo, Burt Hill, arthur.sanfilippo@burthill.com
Shawn Plum, Burt Hill, shawn.plum@burthill.com
Kyle Clark, Bray Architects, kclark@brayarch.com
Reported By:
Ashraf Sadek, Bray Architects
Purpose of Meeting:
Steering Committee – LEED Checklist Review
Discussion/Action
1.
2.
WATER USE EFFICIENCY
a. Prerequisites are water use reduction; low flow fixtures; try to achieve 20% less water usage than baseline
calculations for building
i. Baseline has been calculated
ii. At UWEC, the typical water consumption fixtures are already low flow, any reductions beyond
this point would be incremental as it is already low consumption
iii. Innovative sustainability:
1. The original plan was to have crockery requiring a dishwasher, UWEC made the choice
to move to biodegradable plates that can be composted, they have also gotten rid of any
plastic utensils/items that would have gone into the landfills.
2. Everything generated in retail is compostable.
3. Eliminated trays, which means they don’t need to be washed, used to be several hundred
trays per day.
4. Document a comparison of how much water would have been used to wash the dishes vs.
how much water is saved by not washing dishes and using compostable items; also
document the numbers/volume and what is being diverted from landfill by composting.
The LEED review panel will review and determine if this credit is acceptable.
5. Charles can document the numbers; BH will review this credit further.
Credit 1, Water Efficient Landscaping - yes
a. The union landscaping does not require watering.
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3.
4.
5.
6.
7.
8.
Credits 2 and 3, no
a. The commercial kitchen uses too much water, can’t make the credits.
b. Lavatories, water closets, showers, etc., meet low water usage, however, when combined with water usage
of the building as a whole, can’t meet the credit.
c. The building does meet the prerequisite (20%), going beyond this is not doable.
ENERGY AND ATMOSPHERE - fundamental commissioning of the building energy system.
a. The State of Wisconsin requires fundamental commissioning on this project, therefore, the project meets
this LEED credit because of base requirements of the project.
b. The HVAC system, the domestic hot water system, any lighting system, anything that consumes energy is
required to be commissioned. This can and will be done by the design team.
c. There is a credit for enhanced commissioning, this would need to be done by a third party commissioning
agent, unrelated to the design (not pursuing this credit).
d. Building is being energy modeled.
e. Energy consumption estimate of new building:
i. Tim Lauer did a comparison study of energy consumption, the new building will have higher rates
of consumption than the existing, however it is larger, there is more kitchen equipment. The actual
consumption, per SF, went down. If the new building is 204,000 SF, there is a decrease of 25% per
SF electrical, a decrease of 33% per SF for steam consumption. If the new building is 170,000 SF,
there is a decrease of 12% per SF for electrical usage, a reduction of 16/17% per SF for steam
usage; overall the energy consumption has increased due to the size of the building increasing.
f. Exhaust hoods for Food Service
i. Exhaust hoods for food service are large consumers of energy, the food service area for the new
building has 21 exhaust hoods, which is contributes to a large increase in exhaust.
ii. The existing Davies isn’t properly vented now, the increase in the new building isn’t more than
needed, it is simply a jump from inadequate to adequate, creating a significant increase in the
amount of exhaust.
ENERGY EFFICIENCY
a. Constantly improving and working to improve.
b. The energy efficiency is approximately 27%-28% at this time.
c. The design team is investigating other options to maximize efficiency, such as optimizing the lighting plan.
d. 30% efficiency is a requirement of the project by the State of Wisconsin.
e. Can the building get to 35% efficiency?
i. At a cost
ii. Is there a grant to help with the resources to get to that point?
iii. Ash will research the Focus on Energy grant possibilities.
iv. Note-Chancellor has a separate commitment to bringing down the carbon footprint of the campus,
attention needs to be paid to renewable energy projects whenever possible.
2nd Prerequisite-Minimum Energy Performance - yes
a. Per the standard they are basing their model on, the building is 28% better than that, so will easily qualify
for the prerequisite.
3rd Prerequisite-Fundamental Refrigerant Management - yes
a. The HVAC system doesn’t use any refrigerant in this building; there may possibly be some small cooling
units for technology purposes that are split out through out the building, which would use RF10A
environmentally friendly refrigerant, doesn’t count at all and helps meet the credit.
b. JDR will coordinate with food service, they are most likely using units that use R507C, also
environmentally friendly and non-VOC based, doesn’t count at all and will help qualify to meet this credit.
Credit 1-Energy and Atmosphere
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a.
b.
c.
Looking at various alternatives such as possible solar applications.
30% efficiency is not an option, is a requirement.
The design team won’t stop with 30% efficiency, will move on as far as possible (if the efficiency moves
up to 35%, the project will receive 12.5 points instead of 10)
9. Credit 2-On Site Renewable Energy
a. JDR is reviewing solar panels / output.
b. Possibly 24’ array on roof that would provide domestic hot water.
c. If team wants to pursue this, JDR could get preliminary budget numbers.
d. This system would provide for cooking, washrooms, laundry, service areas, etc.
e. Hybrid systems are also available, if there was extra energy, they could then dump it into the heating hot
water system (in the summer the domestic water usage would go down), there is always a need for a reheat
source for the heating side.
f. The panels would be a visible recognition of campus commitment to sustainability, in addition to the green
roof.
g. Ash-will check to see if the cost of panels has been added to the budget.
h. The 24’ array covers the storage area and partial area of the medium ballroom.
i. What is the thought process behind the 24’; it appears that all the available space wasn’t used.
i. Typical arrays are 12 foot panels, looked at two 12’ panel arrays. The ballroom and storage area
was a good space to route piping down, the convenience of the location was a key factor in
choosing that area; there needs to be a balance between the amount of building/arrays used and
cost efficiencies and return value.
j. A photovoltaic panel, for energy, is a completely different system.
k. JDR will create a cost benefit analysis for photovoltaic as well as the solar panels; UWEC wants to review
both options, especially since they are not doing geothermal.
l. By mixing it up, they are providing multiple alternate sources to fossil fuels. “Demonstrational piece”
Could be a very literal representation in that “it takes this many feet of paneling to light this many outdoor
lights.”
m. Infrastructure can be installed now for additional panels at a later date.
n. Committee needs a detailed cost benefit analysis, as well as estimated energy production; they want to
know exactly what they are going to agree to before they agree.
o. How will these panels affect the roof structurally?
i. Structural consultant will investigate
p. Note-quit doing preliminary studies. The whole committee, especially the students, is in support of
installing these panels, they want to discuss the details and plan for this.
q. Can the panels be included in the project as an alternative?
i. Yes, the building requires a large capacity for the domestic hot water and will be designed to
handle that capacity on its own.
ii. Roof would need to be designed for the panels, whether they are installed now or later.
iii. Note-there are companies that will provide and install the panels, while the savings would show up
on the energy bill, this is basically renting the panels. These companies would have the best
understanding of the cost benefits.
10. SCHEDULE REVIEW
a. November 2010 - Construction start
i. What will this entail?
1. Preliminary site work and as much work as the weather will allow. (Lock the contract at
this time, start purchasing the material, begin work at site, put fill on ground to build up
site, electrical duct banks, access road, etc.)
b. March 2011 - Phase I finish
i. Utility, sewer, gas lines, sidewalks, bridges
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c.
11.
12.
13.
14.
June 2012 - Phase II finish
i. Exterior finish
ii. Move in staff end of May, beginning of June
d. June 2012 to August 2012
i. June, July-move in to kitchen
ii. Mid August 2012 - open to students
e. August 2012-November 2012
i. Deconstruction of existing Davies, beginning with asbestos abatement
f. August 2012 to April 2013
i. Site restoration on 1.6 acres of area where current Davies is located so that it is useable for the
campus; includes grading of the quad area, seating at the quad, sidewalks north of Little Niagra,
fire pit, amphitheatre, stream crossing, etc.
g. Team concurs-project is on schedule, budget still needs work, need to determine what will be bid as an
alternate and what is put in as value engineering.
h. Schedule for next several months, Ash will revise and forward to the committee for approval.
EXTERIOR FINISHES
a. Committee-they haven’t seen exterior finishes
b. Finishes have been chosen, it is just colors that need to be decided.
c. What finishes will meet budget constraints, needs to be decided.
d. Pick a time to show the committee what is the exterior palette.
e. Will have hard time getting people together to meet during the summer until August.
f. Possibly ship finishes to Charles’ office so that people can stop in and look at the items when they are
available and on campus.
g. Possible video conference for the committee so that everyone can see and discuss the materials together.
Credit 3-Energy and Atmosphere - no
a. Credit requires enhanced commissioning, would have had to bring on a third party for this, now too far
along in the design process. Not going for this credit. It was the $150,000 ticket item that the committee and
students decided to not move forward with.
Credit 4a. Need to coordinate with the refrigeration contractor who is part of food service.
b. Going beyond fundamental refrigerant management, this credit takes into account the entire amount of
refrigerant used in the building. The calculations are based on quantity; JDR will need to get volumes.
c. Good chance to meet the requirements for the credit in this building, the building doesn’t have things like
water chillers that would typically hold a lot of refrigerant.
Credit 5-Measurement and Verification
a. This credit measures and verifies energy consumption of the building.
b. Will quantify and display results for end users so that everyone can see how much energy they are using
and saving.
c. This is a tracking program.
d. JDR is working to determine which program will be used; it will be a monitor “dashboard” system, tracking
software, which will compare information against the building model, if any discrepancies are noted, may
have to re-commission some items.
e. “Dashboard system” monitors the systems so that the building continues to operate as you expected it to.
f. JDR is investigating what interface and software will be best for this building.
g. “Crestron” will be the interface between systems, such as the lighting system, condensate system, chilled
water, etc.
h. Can the building be monitored in a very localized fashion?
i. The areas aren’t designed identically and will not consume energy identically.
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15.
16.
17.
18.
19.
20.
21.
22.
ii. How will users be able to affect control of the energy consumption in an area? Lights, temperature
and building automation would be automatically controlled from a central location, an example of
what difference users could make would be by what they plug into the wall.
i. Committee would like the energy monitoring to be as detailed as possible.
j. Can this system be plugged into the campus as a whole? Perhaps compare the union against the dorms?
k. Possibly show the baseline standard of unions across the country and show the consumption of this building
to indicate how much energy this union saves.
l. Educational purposes-show a comparison between the energy usage of a typical household or hair dryer and
the union’s energy consumption.
GREEN POWER
a. Purchasing wind energy from Excel, is there any benefit realized from this?
i. Potentially would enter into a “green power” contract with Excel; with a contract you would tell
them how much power from an alternate energy source you wish to purchase, there would be a
cost associated with this.
1. Who at UWEC is in charge of entering into energy contracts?
MATERIALS AND RESOURCES
1st Prerequisite - yes
a. Providing a designated area for recyclable collection and storage.
b. Providing a central unit by loading dock and units throughout building.
Credits 1.1 and 1.2 - Building Reuse-no
a. This will be a new building.
Credit 2 – Divert Construction Debris
a. Going for 1 point, modest estimation of amount diverted = 50%.
Credit 3 – Materials Reuse - yes
a. Reusing a significant amount of furniture from existing Davies.
b. Team feels confident they can meet the 5% required for this credit.
Credit 4-Recycled Content - yes
a. Using of recycled items within the building, this includes steel, concrete, carpet, etc.
b. Will meet the 10%, will try for 20%.
Credit 5-Local Materials - yes
a. Will try to go for at least 20%.
b. Exterior items will be included in this (asphalt, concrete, etc.).
c. Local Vendors – Amish, etc.
i. Will they have to bid?
ii. Can something be put into the contract to require the General Contractor to dictate amount of
usage from local vendors?
1. No, however in an attempt to keep costs as low as possible, contractors typically tend to
purchase locally.
23. Credit 6-Rapidly Renewable Materials - no
a. Would need to utilize rapidly renewable materials for 2.5 % of all building materials in project.
b. Could use bamboo, locally renewable wood sources, pressed wood, etc.
c. This credit is typically for smaller, more residential projects where there are greater quantities of wood that
go in to the building.
d. This project uses stone, concrete, steel, brick - not wood.
e. Difficult for this type of building construction to get this credit.
24. Credit 7-Certified Wood
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a.
b.
c.
d.
e.
25.
26.
27.
28.
29.
30.
31.
32.
Minimum of 50% of wood based materials will be certified in accordance with Forest Stewardship Council.
Can get certified wood locally (within 500 mile radius).
Menomonee Tribe sustainable forests have product lines.
Can’t dictate to contractor which farm to purchase wood from.
If UWEC thinks it is valuable to support local Native American colonies, can they dictate in contract where
the wood is purchased from?
i. Bidding will bring in local bidders, which will typically source from areas that are very close so
that shipping and transportation is not a burden.
INDOOR ENVIRONMENTAL QUALITY
1st Prerequisite - yes
a. Amount of air that is brought into the facility continuously, based on a calculation provided by ASHRAE,
the standard is 55.
b. This is a DSF standard; therefore a requirement for the project, so there will be no problem meeting the
standard for the credit.
2nd Prerequisite - yes
a. No smoking in finished building or within 25 feet of building.
b. Can campus say they don’t want smoking by workers during construction?
i. Committee in agreement NO SMOKING.
Credit 1-Monitor Amount of Air
a. ASHRAE Standard 62 governs indoor air quality.
b. This is a calculation of outside air into building.
c. There are air flow monitoring stations inside the air intakes to ensure a minimum level of ventilation from
outside air is maintained, no matter how the various systems are working in the building.
d. Carbon dioxide sensors will be installed to monitor the level of carbon dioxide in the space, if the level goes
up, the sensors can actually open outside air vents to bring in fresh air and level out air contaminants.
Credit 2
a. Baseline on ASHRAE 62, this credit says that you will increase the minimum indoor air quality by 30%
more.
b. Team will continue to evaluate this as they go along in the process; many buildings meet this credit
requirement with exhaust loads.
c. It will be an increased energy function to bring in extra air.
Credit 3.1-Construction IEQ Management Plan
a. Contractors will be required to control their operations during construction to make sure pollutants are
reduced to a bare minimum, this helps keep contaminants out of ductwork.
Credit 3.2-Construction IEQ Management Plan before Occupancy
a. A period of time before occupancy is dedicated to flushing out the systems in the building.
b. Would typically run full throttle on the HVAC for a period of time, example-2 weeks, and filters would
then be changed and everything cleaned, after which the tests would be run.
i. If you run the test and the building fails, this means you have out-gassing materials that haven’t
completed their process.
ii. Will have 13,000 cubic feet of outside air running through, the machines will be run at maximum
for several weeks, which they aren’t designed to do. If there are enough credits without this
process, then don’t do it.
c. This is a long process prior to occupancy.
d. Look at the LEED scorecard at the end, can always come back to this if really need the credit.
e. JDR can calculate the amount of time to flush the building.
Credit 4.1-Low Emitting Materials - yes
a. All low emitting VOC products will be specified for this project.
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33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
b. No problem in meeting the requirements for this credit.
Credit 4.2-Paint - yes
a. Campus standard is Sherwin-Williams paint, which is a low VOC emitting product.
b. Paints will meet this standard.
Credit 4.3-Carpet - yes
a. Carpets will meet this standard.
Credit 4.4-Composite Wood and Agri-fiber - yes
a. This will include millwork, casework, servery items.
b. Will meet the standard requirement, it is a matter of specifying the right product.
Credit 5
a. Exhaust spaces (such as janitor closets) that will contain cleaning supplies, paint, etc.
b. Make sure the areas are well sealed, will test for this as well.
Credit 6.1-Controllability of Lighting System
a. This credit requires each person to have a level of control on the lighting within their area.
b. Can possibly add task lighting to meet credit requirements.
c. The choice of energy efficiency lighting goes under the energy consumption credit, this credit is about
control of lighting.
Credit 6.2-Controllability of Thermal Comfort
a. This credit requires each person to have a level of control over the temperature within their area.
b. Can give occupants a certain amount of control over thermostats in their area, it can be within +/- 2 degrees
on a standard set-point.
Credit 7.1-Thermal Comfort in Regards to Design
a. ASHRAE standard 55, based on type of activity in the building. There is a range of temperature and
humidity that corresponds to set levels for each activity.
Credit 7.2-Thermal Comfort Variation
a. This is a variation of the required levels from credit 7.1. Owner can do a survey of users to set the
temperature and humidity standards for activities in the building, and adjust the building settings
accordingly. Can establish and have the program in place to receive the credit, basically it is on good faith
that you will follow through with adjusting building temperature.
DAYLIGHT AND VIEW
a. Daylight into 75% of spaces into building.
b. Burt Hill will need to do calculations to determine the amount of daylighting in current design.
c. There is a lot of glazing in building, which will help meet this requirement.
d. Won’t know if the requirements for the credit are met until calculations are run.
e. As of now-building doesn’t meet the requirements.
f. Request by campus and UW systems at past meetings; don’t use glass under dormers due to energy
consumption costs and birds being confused by reflections in the glass.
g. Need to find balance between daylighting (need more glass for daylighting) and heating the building
efficiently (less glass means it is easier to heat the building).
h. If don’t use glass, what would you use?
i. A product that looks like glass, spandrel, looks like glass from the outside, but can’t see through it,
it is a solid wall panel.
Credit 8.2 –under review
a. ?
INNOVATION AND DESIGN PROCESS
a. Need to document the areas and ideas that are innovative and unique in meeting sustainability goals.
i. Possibly the servery: composting, no plastic in landfill, no dishwashers.
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b.
Possible items to be used as teaching tools: solar panels, photovoltaic panels, green roof, aquarium (tanks
will be freshwater), Little Niagara and the watershed.
i. UWEC needs to create program materials around the item with an end result of “teaching
sustainability”.
1. Self tour of sustainable items in and around the building.
2. Where can they find program specifications to design the teaching material, forward that
information to Susan Harrison, or point her where to go online.
ii. Could signage be considered innovative for this credit? Could be worked into the self-guided tour.
iii. Is each item a point, or is education in its entirety a point?
c. Items submitted for this credit need to be put together well and effectively and submitted to USGBC, the
council will then review and determine if items satisfactorily meet the definition of innovative.
d. Deadline for incorporation – when the LEED application is submitted.
e. Multiple team members are LEED accredited, which makes for an additional point.
44. REGIONAL PRIORITY
a. Priority on credits that are more crucial to the area you are local to.
b. Will get a point for this, will also have received credits for these points in other areas.
45. DRYLAND ACCESS
a. Dryland access included in project budget will be from east side from Roosevelt, with all necessary
improvements to north edge of the parking lot south of Phillips.
b. Dryland access in a separate project will be from west side as recommended by the City, it will continue
south of Nursing, to connect with the loading dock area.
c. When done with hard surface improvements, the current piece of roadway that runs across the north side of
Nursing won’t be replaced, as there will be revised and improved access to Nursing and access to the
Nursing parking improved. The roadway will be replaced with grass so that the area is a greenspace in front
of Nursing.
d. Amount of parking and handicap accessibility will be maintained and not impacted.
e. Need to provide pedestrian access to east end of north face of building, make that access a little friendlier.
f. When students are coming down the hill or are in a wheelchair, how will they access Nursing during
construction, can they get there in ways other than through the parking lot?
g. Construction phasing drawings show a continuity of pedestrian access to Nursing during construction,
however fencing looks to be in a grassy area, not on pavement, Rettler will follow up with clarifications of
access.
46. MEETINGS
a. Design team will have a full day working with Charles regarding furniture; a smaller group will work with
them regarding colors, and then take the colors to the larger steering committee.
b. Exterior finishes and colors, schedule a video conference for everyone to review.
c. Construction documents and coordination milestones.
d. Review financials, finalize alternates and value engineering.
e. Beth will send a master calendar of when the team will be available during the summer.
f.
Owner sign off on building design.
i. Of the building comments that were received, there are some floor plan comments. Still working
on servery with Charles, still some areas being flushed out. Need to come to consensus on design,
2 months away from issuing final drawings. Review comments, come back with can do or can not
do, then all will meet and come to mutual decision and signoff.
ii. Storage is biggest issue; Shawn will provide Ash with the total amount of storage in building. This
needs to be determined before the owner will sign off on the plans.
1. Envision Bookstore space usage in the future.
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Drop deadline for environmental impact comments. May 26 th close of any other comments, record of
decision will happen in June.
47. BUDGET-include an accounting of what students are getting for the $400,000 that was set aside for sustainable
design in addition to the amounts required by DSF.
g.
***
The above information is the interpretation of the meeting activities and comments; and should be reviewed by all
attendees. Please comment on any discrepancies and inform the writer as soon as possible of any changes
required. Date issued: June 14, 2010.
BRAY ASSOCIATES ARCHITECTS, INC.
Ashraf Sadek
cc:
All Present
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