Agenda as of 3-10-15 (subject to change)
AGENDA
(All meeting rooms are located on the Fifth Floor unless otherwise noted)
Sunday, March 29
8:00 am – 11:00 am
Board of Directors Meeting
Meeting Room 408, Fourth Floor
10:00 am – 5:00 pm
Grand Ballroom Foyer
Registration
11:15 am - 11:45 am
Grand Ballroom Salon D
State Member Business Meeting
11:45 am – 12:00 pm
Break
12:00 pm – 12:45 pm
Grand Ballroom Salon J
State Member Luncheon and Orientation
Michael Jones - Alabama
12:45 pm – 1:00 pm
Break
1:00 pm – 3:45 pm
Grand Ballroom Salon BC
Sponsor One-on-Ones
(8 appointments)
One–on-Ones are prescheduled, fifteen-minute appointments with state
procurement representatives. Use this opportunity to speak directly with
state procurement officials of your choice.
(Last appointments begin at 3:30 pm)
3:45 pm – 4:00 pm
Break
4:00 pm – 5:00 pm
Grand Ballroom Salon D
State Procurement 101
Tom Blaine - NASPO Life Member and Monica Wilkes - NASPO Honorary
Member
If you're new to the procurement process in government, you won't want
to miss this informative session presented by two distinguished, long-time
NASPO members! Topics will include the most common procurement
methods utilized, bid evaluations and awards as well as tips for winning
state contracts.
6:00 pm – 9:00 pm
Sponsors’ Reception and Dinner
(This is an invitation-only event for meeting sponsors, state members
and special guests)
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Monday, March 30
7:00 am – 5:00 pm
Grand Ballroom Foyer
Registration
7:15 am – 8:15 am
Grand Ballroom Salon H
Breakfast
7:45 am – 8:15 am
Grand Ballroom Salon D
Orientation for First-Time Corporate Attendees
Steve Perlstein - Mohawk Lifts and Tom Mayer - Alaska
This session will cover the basic format and objectives of the meeting as
well as the one-on-one sessions. Learn how to make the most of your
attendance!
OPENING SESSION
8:30 am – 10:30 am
Grand Ballroom Salon H
Presentation of Colors & National Anthem
NASPO Welcome
Deb Damore, 2015 NASPO President - Vermont
Michael Jones - Alabama
Host State Welcome
Curtis M. Topper, Secretary – Pennsylvania Department of General
Services
Keynote Address Coach Carter: "Average is Not Good Enough. PERIOD.”
10:30 am – 10:45 am
Morning Break
10:45 am – 12:00 pm
Grand Ballroom Salon BC
One-on-Ones
(4 appointments)
One–on-Ones are prescheduled, fifteen-minute appointments with state
procurement representatives. Use this opportunity to speak directly with
state procurement officials of your choice.
(Last appointments begin at 11:45 am)
12:00 pm – 1:00 pm
Grand Ballroom Salon H
Lunch
GENERAL SESSION
1:15 pm – 2:30 pm
Grand Ballroom Salon H
PROCUREMENT PRIMERS
Presentations in 15 Minutes or Less
1.
How to Avoid the Pitfalls of Being Disqualified In a Bid
Nancy Hapeman - District of Columbia
In order to become successful bidders and contractors and to avoid
potential loss of business, compliance with state laws, policies, and
bidding requirements are critical. This presentation highlights common
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pitfalls to overcome while bidding to state government with the ultimate
goal of becoming successful contractors and performing essential
services. Stay tuned for the most common pitfalls to avoid!
2.
Understanding the Protest and Appeal Process
Margaret McConnell – NASPO Life Member
Are you frustrated with your ability to become a successful state
contractor? Have you ever felt you have been unfairly rejected on a bid
and did not know what your next steps were? This presentation will
provide an overview of the various forms of protest and appeal processes
within many states and is presented by a nationally recognized lawyer
familiar with state government protests. This is important information to
keep in your back pocket!
3.
Communication - Before, During & After the Solicitation
Mike Smith - NASPO Life Member
Understanding when and how to best communicate with a State can help
both the vendor and the State be successful in the competitive selection
process. State procurement offices are eager to provide insight into their
needs and to learn of industry best practices and market trends from the
vendor community. However, it is important to understand the basic
guidelines and policies to making this communication effective for both
sides. In NASPO’s ongoing effort to increase awareness of this important
topic, this discussion will explore some of the key do’s and don’ts of
state-vendor communication before, during and after the solicitation.
4.
Help Me to Help You, How State Resources Can Benefit the Supplier
Jason Soza - Alaska
Knowing and understanding your potential client is a key to business
success. So, are you aware of the various types of state information
that’s available and where to find it? The answer to this question, along
with an overview of the variety of available published resources will be
explored to assist your business in maximizing its client “business
intelligence.”
2:30 pm – 3:00 pm
Afternoon Break
3:00 pm – 4:15 pm
Grand Ballroom Salon BC
One-on-Ones
(4 appointments)
Last appointments begin at 4:00 pm.
4:15 pm – 4:30 pm
CONCURRENT SESSIONS
4:30 pm – 5:30 pm
Break
Regional Roundtables
Our regional roundtables will consist of small groups of suppliers (9 or
less) having an opportunity to talk openly with the state directors and
staff about mutual topics of interest for small periods of time. The
directors will switch tables every 15 minutes and talk to new groups of
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suppliers. State/Supplier specific questions should still be saved for the
One-on-One process.
Grand Ballroom Salon A
Moderators:
East: Tony Des Chenes – NASPO Honorary Member
Grand Ballroom Salon D
West: Elise Lancaster – NASPO Honorary Member
Grand Ballroom Salon KL
Midwest: David Yarkin – NASPO Life Member
Grand Ballroom Salon IJ
South: Mike Smith – NASPO Life Member
5:30 pm – 7:00 pm
To Be Announced
Reception
(All attendees invited)
Tuesday, March 31
7:30 am – 1:00 pm
Grand Ballroom Foyer
Registration / Information Desk
7:45 am – 8:45 am
Grand Ballroom Salon H
Breakfast
GENERAL SESSION
9:00 am-10:15 am
Grand Ballroom Salon H
Keynote Speaker Jia Jiang: “Surprising Lessons from 100 Days of
Rejection”
10:15 am – 10:45 am
Morning Break
10:45 am-11:45 am
Regional Roundtables
Our regional roundtables will consist of small groups of suppliers (9 or
less) having an opportunity to talk openly with the state directors and
staff about mutual topics of interest for small periods of time. The
directors will switch tables every 15 minutes and talk to new groups of
suppliers. (State/Supplier specific questions should still be saved for the
One-on-One process).
Grand Ballroom Salon A
Moderators:
East: Tony Des Chenes – NASPO Honorary Member
Grand Ballroom Salon D
West: Elise Lancaster – NASPO Honorary Member
Grand Ballroom Salon KL
Midwest: David Yarkin – NASPO Life Member
Grand Ballroom Salon IJ
South: Mike Smith – NASPO Life Member
11:45 am – 12:30 pm
Grand Ballroom Salon H
Lunch
12:45 pm – 2:00 pm
Grand Ballroom Salon BC
One-on-Ones
(4 appointments)
Last appointments begin at 1:45 pm.
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2:00 pm – 2:30 pm
Break
CONCURRENT SESSIONS
2:30 pm - 3:30 pm
Grand Ballroom Salon IJ
States in Transition
Moderator: Mike Smith - NASPO Life Member
Panelists: Chuks Amajor -Texas, Ron King - Virginia, Patti Bowers North Carolina, Matt Brown - Illinois
This session will examine how a number of states are transitioning and
transforming their procurement operations. What trends are emerging
from these activities? How are these states helping to define a new
direction for state government procurement? How will the vendor
community be impacted? This panel will also explore what can be
expected in the coming months and years from states that are
transitioning due to administrative changes, organizational changes,
legislative changes and/or simply a change in their overall approach to
procurement.
Grand Ballroom Salon D
How to Be a Successful WSCA-NASPO Contractor
Moderators: Vern Jones - WSCA-NASPO, Tim Hay - WSCA-NASPO
Panelists: Bart Lemmon - Ricoh USA, Steve Perlstein - Mohawk Lifts
This session is designed to educate contractors on how to get the most
out of their WSCA-NASPO Master Agreements, as well as the process for
obtaining a Master Agreement. This session will feature knowledge
learned and best practices from experts who have achieved success with
their WSCA-NASPO Agreements and will also include an open a dialog on
the elements that make a contract successful. The panel of experts
includes existing WSCA-NASPO contractors who have been very successful
in growing their sales, who will provide guidance on how to promote the
agreements.
Grand Ballroom Salon KL
Procurement Lobbying and Legislation that Impacts Procurement
Moderator: Milo Crabtree - NASPO Honorary Member
Panelists: Tony Des Chenes - NASPO Honorary Member, Bill Burns – Idaho,
Elizabeth Bartz - State and Federal Communications, Inc.
Are you lobbying? Are you being lobbied? What laws guide procurement?
What legislative trends are impacting it? How are you affected? What can
you do? Lobbyists and legislators are a fact of government. Their actions
can impact public procurement positively or negatively depending on
your perspective. This session will offer insight on what you need to know
about the lobbying and legislative side of government. Learn how
lobbyists, legislators, agency officials, and vendors interact with each
other and how they seek to impact the public procurement process. With
so many differing interests, how can government ensure a transparent,
fair and competitive bidding climate? Along with great insight, attendees
will also receive resources on state lobby and procurement law.
Grand Ballroom Salon A
Terms and Conditions that Affect Vendors and States
Moderator: Lee Johnson - NASPO Honorary Member
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Panelists: Dianne Lancaster - Oregon, Richard Pennington - NASPO Life
Member, Russ Guarna- TechAmerica, David Wetzel- Office Depot
This lively session will have representatives from the vendor
community, state procurement attorneys and procurement officers. The
panel will be discussing terms and conditions that: are commonly used by
states, are unique to particular states, vendors often propose...and why
they might be rejected. Terms and conditions that may be negotiate and
those that may not be negotiated will also be discussed.
3:30 pm – 3:45 pm
Afternoon Break
3:45 pm – 5:00 pm
Grand Ballroom Salon BC
One-on-Ones
(4 appointments)
Last appointments begin at 4:45 pm.
5:00 pm
NASPO Marketing Meeting Adjourns
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