Effective Monday, January 5, 2015, a new airfare policy is in effect for travelers who are
booking and paying in part or full for airfare through university funds. The Air Travel Policy
announcement from Marty Hanifin, Vice Chancellor of Administration & Finance, can be viewed
at http://www2.uwec.edu/Bussvs/acctpay/upload/UW-System-Travel-Policy-Announcement12-19.doc . Below are key points for the upcoming changes:
Airfare booking methods allowed
 All Airline reservations must be booked through one of the following methods:
o Online self-booking tool (Concur)
o Fox World Travel Agency
o Fox Premier (Group travel defined as 10 or more persons traveling together to
the same destination)
 Group Block (one payment method) or
 Group Air (multiple payment methods)
o Debbie Talbott (UWSA Travel Agent)

This includes domestic and international airfare for both individuals or groups for all of
the following persons:
o Employees
o Students
o Guests (i.e. Interview candidates, speakers, entertainers, etc.)
Payment Methods
 Employee airfare must be procured with either the university purchasing travel (PT) card
(University liability) or corporate travel card (personal liability).
 Students and Guests (i.e. Interview candidates, speakers, entertainers, etc.) may use a
personal credit card or the department may opt to use the PT card.
Airfare Policy
The revised policy *1201 Purchase & Payment of Business Air Travel-NEW is available under
Before You Go – University Travel Policy.
 Standardized procedures for individual and group travel reservations will be available
under Before You Go – Procedures & Operational Standards . All airfare purchases,
whether individual or group, must follow the applicable procedural standards. We are
arranging 1 hour long webinars for group travel coordinators that will begin in late
January and continue into February.

Under Reservations the information has been replaced with an interactive booking
matrix. The matrix will lead users to booking options, Fox contact information, and the
procedures reference above for individual and group travel reservations.
UW TravelWIse Portal - (http://www.foxworldtravel.com/UW/)
A “What’s New” box on the home page of UW TravelWIse provides a summary page with links
to all new or revised information which includes:
o Overview summary of the new Concur User Interface which will be implemented
on January 5 including informational videos for travelers and travel arrangers
that illustrate the changes and enhanced functionality
o Summary of Program changes
o Booking matrix – Options for booking airfare
o User Experience Evolution Online Booking Tool – Video of online booking tool
changes
Fox World Contract Support
It is the continued goals of Fox World Travel and UW System Administration to provide
University travelers with the lowest cost airline tickets and the highest degree of services
behind those purchases. As the University’s contract travel management company partner, Fox
World Travel routinely audits airline pricing to assure their clients are getting the best price and
value for their purchases. Both the audit and guarantee process can be found under Before You
Go – Procedures & Operational Standards - Individual Procedures.
Service Fees
All air related service fees associated with using the Concur self-booking tool, Fox World and
Fox Premier Agents and After Hours/Emergency support will no longer be charged on the
traveler’s e-invoice. This change will be implemented to all e-invoices received after 9:00 a.m.
on Monday January 5, 2015. Service fees will continue to be listed in the portal, under
Reservations.
Policy Compliance
Effective January 5, 2015, all travelers and those that arrange travel for others (including nonemployee guests and students) must book airline tickets within the UW TravelWIse program.
Effective July 1, 2015 the University will no longer pay or reimburse the cost of airline tickets
purchased outside of policy requirements.