{Agency Letterhead}
{Include address and phone number}
{Note to NASPO Members – Below is an outline of information you may want to compile and include as
an enclosure with your welcome letter to state leaders. This template is designed to be customized to
include more in-depth information on the duties and responsibilities of the procurement office as it
relates to the state leader you are targeting. The below text is sample language to get you started.
Please customize with your own state-specific details.}
About Us
The Office of State Procurement has primary responsibility and oversight for the procurement of a wide
variety of commodities, technical and professional services. These purchases range from basic office
supplies to complex software to temporary labor, totaling almost $3 billion in spend annually. The
Office of State Procurement is the central purchasing authority for all state departments, agencies,
institutions, community colleges, technical institutes and universities. In addition, the Office of State
Procurement oversees contracting, fleet services, copier and printer services, surplus property and
equipment and E-Procurement services.
Key Staff and Liaisons
Jane Doe
CPO, Office of State Procurement
859-514-9830
jdoe@procurement.org
Tom Smith
Senior Buyer, Office of State Procurement
859-514-9830
tsmith@procurement.org
The Procurement Process
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Provide information on how your office works specifically with this state leader’s staff or
agency on procurement related issues.
Consider including FAQ’s for state leaders in an accompanying document
Consider including step-by-step directions on key processes and procedures
Recent News and Upcoming Projects
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Use this space to update the state leader on the status of any overlapping interests or current
joint projects or contracts that would be of interest to the state leader you are targeting.
This is also a good opportunity to share any issues that may be deemed newsworthy by state
and local media outlets.
Procurement Training Opportunities
{Link to helpful training information you prepared or include notes about scheduled times to attend
training. Examples are below.}
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State Procurement Basics is designed for any elected, appointed or high level state government
official. This one-hour course provides the basics of state government procurement.
State Procurement Academy provides professional development courses and workshops for
state acquisition specialists, to instill essential knowledge and improve the state's contracting
processes.
Additional Information
{Link to relevant PDFs or pages on your agency website that they might find useful}
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State Statutes Related to Procurement
FAQ’s
State Contracts Listing