{Note to NASPO Members – Below is an outline of information you may want to compile and include as an enclosure with your welcome letter to your new Governor/Transition Team. This template is designed to be a very high-level view of the duties and responsibilities of the procurement office and can be used as an executive summary. The below text is sample language to get you started. Please customize with your own state-specific details.}
About Us
{Agency Letterhead}
{Include address and phone number}
The Office of State Procurement has primary responsibility and oversight for the procurement of a wide variety of commodities, technical and professional services. These purchases range from basic office supplies to complex software to temporary labor, totaling almost $3 billion in spend annually. The
Office of State Procurement is the central purchasing authority for all state departments, agencies, institutions, community colleges, technical institutes and universities.
In addition, the Office of State
Procurement oversees contracting, fleet services, copier and printer services, surplus property and equipment and E-Procurement services.
Key Staff and Liaisons to the Governor’s Office
Jane Doe
CPO, Office of State Procurement
859-514-9830 jdoe@procurement.org
Recent News and Upcoming Projects
Tom Smith
Legislative Liaison, Office of Budget and Management
859-514-9830 tsmith@procurement.org
 Use this space to update the Governor and staff on the status of any new major contracts, projects, or other recent actions that may be relevant to his or her upcoming initiatives. This is also a good opportunity to make the Governor and Transition team aware of any issues that may be deemed newsworthy by state and local media outlets.
Procurement Training Opportunities
{Link to helpful training information you prepared or include notes about scheduled times to attend training. Examples are below.}
 State Procurement Basics is designed for any elected, appointed or high level state government official. This one-hour course provides the basics of state government procurement.
 State Procurement Academy provides professional development courses and workshops for state acquisition specialists, to instill essential knowledge and improve the state's contracting processes.
Additional Information
{Link to relevant PDFs or pages on your agency website that they might find useful}
 State Statutes Related to Procurement
 FAQ’s
 State Contracts Listing