{Note to Procurement Officials – Below is a template that you can customize as a letter or use the body
for an email to introduce yourself to a new Governor or the transition team. Please customize the
sections in green to include state-specific information.}
{Use Agency Letterhead}
{Insert Date}
The Honorable {Insert Governor’s Name}
Governor of {Insert State}
Address 1
Address 2
City, State Zip
Dear Governor {Insert Name },
Congratulations on your recent election. As your {Chief Procurement Officer}, I am grateful for the
opportunity to work with your administration to serve the citizens of our state. The {Insert Name of
Agency} has responsibility and oversight for {customize with high level overview of agency
responsibilities} the procurement of commodities, as well as technical and professional services for all
state agencies, boards and commissions and colleges and universities. Additionally, {Insert Agency
Name}, is responsible for fleet management, the disposal of state surplus property and equipment and
provides oversight for travel arrangements for state employees.
Procurement officials are key strategic partners in helping state agencies and entities stretch limited
budgets and save time in the sourcing, bidding, and awarding of contracts. {Insert Name of Agency}
offers value to government through cost-saving initiatives, such as the establishment of statewide
master agreements and participation in cooperative procurement contracts. We are committed to
leveraging the state’s collective spend and decreasing acquisition time, reducing cost, minimizing the
risk of failed procurements, and assisting in capitalizing on emerging trends and technology.
Our procurement experts are available to assist your transition team and other members of your
administration with educational resources and training on procurement processes. {Insert information
on how and when training is available.} In addition, I have enclosed several resources in this letter that
may be helpful to your transition team, including a high-level outline of our areas of responsibility, a
brief on The Strategic Value of Procurement Officials created specifically for Governor’s Chiefs of Staff
and a list of top state and federal legislative issues monitored by our office that may impact state
procurement.
Aside from salary dollars spent, every public policy issue is impacted by or results in a procurement
action to implement. {Insert Agency Name} is standing at the ready to serve as your partner in
procurement to help implement your priorities, including {insert key initiatives} outlined by your
transition team.
Sincerely,
{Insert Name}
{Insert Title}
{Insert Contact Information}
Enclosures