About Lync
Microsoft Lync is a communication tool that allows you to send and receive instant messages with
colleagues, and enables others to see your presence (e.g. busy, in a meeting or if you are available).
You can start group conversations, share screens and collaborate on documents. With additional
equipment (webcam/microphone) you can also make voice and video calls with other Lync users.
Lync is closely integrated with Microsoft Exchange (Outlook). You don’t have to create additional
userids and passwords - it is already configured to work with your campus-id.
The main benefits of Lync are:
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It provides a standard Instant Messaging application for campus users
You can see when your work colleagues are available
Your status and availability can be linked to your Outlook calendar
Instant messaging provides an alternative to email for quick questions and comments
Presence and document sharing are particularly helpful for colleagues in different locations
You remain in control of your visibility and availability. If you do not wish to be contacted via Lync
you can mark yourself as “Do not Disturb” or, even choose not to use the tool at all.
Lync A4 quick start
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Lync Quick Start
Click Start, click All Programs, click Microsoft Lync, then click Microsoft Lync Online
Your sign-in address is made up of your normal
computer logon with @newcastle.ac.uk at the
end. (eg nzz99@newcastle.ac.uk)
You need to type this in only once along with
your standard campus password
Change your Personal Options
Define how you would like Lync to start using Options/Personal
Decide who sees your Presence information
In Options/Personal you can choose whether your presence is updated and who gets to see it.
uncheck “Conversation
History” boxes to avoid
saving IMs in your mailbox
Build your Contacts and Define “Privacy Relations”
Search for a
colleague using
their name or
email
Use the add
button to
add them to
your Lync
contacts
Your “privacy
relationship” defines what
information is shared with
your contacts:
Right click on the contact
and choose:
Lync A4 quick start
April2013
Get in touch by Instant Message
Double click the contact
in your Lync Contacts list
OR – click on the
contact’s picture and
click the IM button
Type your message.
It is sent when you
press Enter
Start a group Conversation
Select multiple contacts from your
contact list
(eg. Control click)
OR
Start an IM conversation with one
person, then add additional people
from people options
Right click on one contact and
choose Send an Instant Message
OR drag and drop contacts from
your contact list onto the IM
conversation
Share Documents and Screens
From your contacts list right click a contact and
select Share
Or from an existing IM conversation use the
Share button:
Then select
For help
Press F1 in Lync
Or click Options
then Help
Lync A4 quick start
On the IT Service website:
http://www.ncl.ac.uk/itservice/lync
April2013