About Lync
Microsoft Lync is a communication tool that allows you to send and receive instant messages with
colleagues, and enables others to see your presence (e.g. busy, in a meeting or if you are available).
You can start group conversations, share screens and collaborate on documents. With additional
equipment (webcam/microphone) you can also make voice and video calls with other Lync users.
Lync is closely integrated with Microsoft Exchange (Outlook). You don’t have to create additional
userids and passwords - it is already configured to work with your campus-id.
The main benefits of Lync are:
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It provides a standard Instant Messaging application for campus users
You can see when your work colleagues are available
Your status and availability can be linked to your Outlook calendar
Instant messaging provides an alternative to email for quick questions and comments
Presence and document sharing are particularly helpful for colleagues in different locations
You remain in control of your visibility and availability. If you do not wish to be contacted via Lync
you can mark yourself as “Do not disturb” or, even choose not to use the tool at all.
For more information about Lync at Newcastle University see www.ncl.ac.uk/itservice/lync
Lync 2013 Quick Start
February 2014
Lync 2013 Quick Start
Click Start, click All Programs, click Microsoft Office 2013 then Lync 2013
Your sign-in address is made up of your normal computer logon
with @newcastle.ac.uk at the end. (eg nzz99@newcastle.ac.uk)
You need to type this in only once along with your standard
campus password
Change your Personal Options
Define how you would like Lync to start using Tools/Options/Personal
Decide who sees your Presence information
In Options/Personal you can choose whether your presence is updated and who gets to see it.
uncheck “Conversation
History” boxes to avoid
saving IMs in your mailbox
Build your Contacts and Define “Privacy Relations”
Search for a
colleague using their
name or email
Right click and add to
contact list or
favourites
Your “privacy
relationship” defines what
information is shared with
your contacts:
Right click on the contact
and choose:
Lync 2013 Quick Start
February 2014
Get in touch by Instant Message
Double click the contact in your Lync Contacts
list
OR – put your mouse pointer
over the contact and click the
conversation icon
Type your message.
It is sent when you press Enter
Start a group Conversation
Select multiple contacts from your contact
list
(eg. Control click)
Right click on one contact and choose Send
an Instant Message
OR
Start an IM conversation with
one person, then add additional
people from people options
OR drag and drop contacts from
your contact list onto the IM
conversation
Share Documents and Screens
From an IM conversation choose present
Select what you would like to present
For help
Press F1 in Lync Or click Options then Help
On the IT Service website:
http://www.ncl.ac.uk/itservice/lync
Lync 2013 Quick Start
February 2014