Gary Morton – October 2015
ESS Health & Safety Arrangements
Construction Design and Management (CDM)
Distribution: This document must be brought to the attention of all ESS
managers,
employees and contractors working in construction.
Contents:
1.0
Introduction to the CDM 2015 Regulations
2.0
Summary of Duty Holder Responsibilities
3.0
CDM Notification Requirements
4.0
Client Duties
5.0
Designers Duties
5.1
6.0
Principal Designers Duties
6.1
7.0
Arrangements for Internal Design Development at Newcastle University
Newcastle University Internal Arrangements for Principal Designer
Contractors/Principal Contractors Duties
7.1
ESS Representatives Acting as Principal Contractor (small non notifiable
projects eg decoration)
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Appendix 1 Construction Phase Plan Aide Memoir
Appendix 2 Health and Safety File Template
Appendix 3 Pre Construction Information Template
Appendix 4 Designers Red, Amber and Green Lists, practical aides for
designers on what to eliminate/avoid, and what to encourage.
(Developed by HSE)
Appendix 5 Principal Designer Letter of Appointment
Appendix 6 Principal Designers Scope of Service
Appendix 7 Principles of Prevention
Industry Guidance (CITB Interactive Guidance Booklets)
Client (Includes Clients Preconstruction Checklist)
Designer (Includes Designers Red Amber Green Lists)
Principal Designer
Principal Contractor
Contractor
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Gary Morton – October 2015
1.0
Introduction to CDM 2015 Regulations
The Construction (Design & Management) Regulations (CDM) are the main set of
regulations for managing the health, safety and welfare in construction projects.
CDM applies to all building and construction work and includes new build,
demolition, refurbishment, extensions, conversions, repairs and maintenance.
These revised regulations came into force on 6 April 2015.
The ‘Approved Code of Practice’ for CDM 2007 was withdrawn on 6 April 2015 and
replaced with Guidance.
The new guidance is made up of five Parts:
Part 1 Commencement, interpretation and application
Part 2 Client duties
Part 3 Health and safety duties and roles
Part 4 General requirements for all construction sites
Part 5 General Section
Click here to download a copy of the Guidance
1.1
Construction Work Definition
“Construction work” means the carrying out of any building, civil engineering
or engineering construction work and includes:
a
the construction, alteration, conversion, fitting out, commissioning,
renovation, repair, upkeep, redecoration or other maintenance (including
cleaning which involves the use of water or an abrasive at high pressure, or
the use of corrosive or toxic substances), de-commissioning, demolition or
dismantling of a structure;
b
the preparation for an intended structure, including site clearance,
exploration, investigation (but not site survey) and excavation (but not preconstruction archaeological investigations), and the clearance or preparation
of the site or structure for use or occupation at its conclusion;
c
the assembly on site of prefabricated elements to form a structure or the
disassembly on site of the prefabricated elements which, immediately before
such disassembly, formed a structure;
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2.0
d
the removal of a structure, or of any product or waste resulting from
demolition or dismantling of a structure, or from disassembly of prefabricated
elements which immediately before such disassembly formed such a
structure;
e
the installation, commissioning, maintenance, repair or removal of
mechanical, electrical, gas, compressed air, hydraulic, telecommunications,
computer or similar services which are normally fixed within or to a structure,
Summary of CDM Duty Holders Responsibilities
CDM dutyholders*
Who are they
Clients are organisations or
individuals for whom a
construction project is
carried out
Summary of role/main duties
Domestic clients are
people who have
construction work carried
out on their own home, or
the home of a family
member that is not done as
part of a business, whether
for profit or not
Domestic clients are in scope of CDM 2015, but their
duties as a client are normally transferred to:
 The contractor, on a single contractor project
or
 The principal contractor, on a project involving more
than one contractor
Designers are those, who
as part of a business,
prepare or modify designs
for a building, product or
system relating to
construction work
When preparing or modifying designs, to eliminate,
reduce or control foreseeable risks that may arise during:
 Construction, and
 The maintenance and use of a building once it is built
Principal designers** are
designers appointed by the
client in projects involving
more than one contractor.
They can be an organisation
or an individual with
sufficient knowledge,
experience and ability to
carry out the role
Plan, manage, monitor and coordinate health and safety
in the pre-construction phase of a project. This includes:
 Identifying, eliminating or controlling foreseeable risks
 Ensuring designers carry out their duties
Make suitable arrangements for managing a project. This
includes making sure:
 Other dutyholders are appointed
 Sufficient time and resources are allocated
 Relevant information is prepared and provided to other
dutyholders
 The principal designer and principal contractor carry
out their duties
 Welfare facilities are provided
See paragraphs 23-52 for more guidance
However, the domestic client can choose to have a written
agreement with the principal designer to carry out the
client duties.
See paragraphs 53-56 for more guidance
Provide information to other members of the project team
to help them fulfil their duties.
See paragraphs 72-93 for more guidance
Prepare relevant information to the principal contractor to
help them plan, manage, monitor and coordinate health
and safety in the construction phase.
See paragraphs 94-115 for more guidance
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Principal contractors are
contractors appointed by the
client to coordinate the
construction phase of a
project where it involves
more than one contractor
Plan, manage, monitor and coordinate health and safety
in the construction phase of a project. This includes:
 Liaising with the client and principal designer
 Preparing the construction phase plan
 Organising cooperation between contractors and
coordinating their work
Ensure:
 Suitable site inductions are provided
 Reasonable steps are taken to prevent unauthorised
access
 Works are consulted and engaged in securing their
health and safety, and
 Welfare facilities are provided
See paragraphs 110-146 for more guidance
Contractors are those who
do the actual construction
work and can be either an
individual or a company
Plan, manage and monitor construction work under their
control so that it is carried out without risks to health and
safety
For projects involving more than one contractor,
coordinate their activities with others in the project team,
in particular, comply with directions given to them by the
principal designer or principal contractor
For single-contractor projects, prepare a construction
phase plan
See paragraphs 147-179 for more guidance
Workers are the people
who work for or under the
control of contractors on a
construction site
3.0
The must:
 Be consulted about matters which affect their health,
safety and welfare
 Take care of their own health and safety and others
who may be affected by their actions
 Report anything they see which is likely to endanger
either their own or others’ health and safety
 Cooperate with their employer, fellow works,
contractors and other dutyholders
CDM Notification Requirements
Construction Projects are notifiable to the Health and Safety Executive when they
are scheduled to:
a
Last longer than 30 working days and have more than 20 workers on site
simultaneously at any point in the project;
or when
b
Exceed 500 person days
Note: a person day equates to an 8 hour shift.
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3.1
Where a project is notifiable, the client must give notice in writing to the Health and
Safety Executive as soon as is practicable before the construction phase begins.
The Client is responsible for notifying projects to the Health and Safety Executive
(as soon as practicable before construction work begins). In practice at Newcastle
University the ESS Project Manager will inform the Client (budget holder) of their
responsibilities as a named Duty Holder in the CDM Regulations and assist them in
completing the F10 Notification form, click here to complete the online interactive
form
3.2
The notice must contain the following particulars:
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3.3
The notice additional requirements
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3.4
The date of forwarding the notice.
The precise address of the construction site.
The name of the local authority where the construction site is located.
A brief description of the project and the construction work that it entails.
The following contact details of the client: name, address, telephone number
and (if available) an email address.
The following contact details of the principal designer: name, address,
telephone number and (if available) an email address.
The following contact details of the principal contractor: name, address,
telephone number and (if available) an email address.
The date planned for the start of the construction phase.
The time allocated by the client under regulation 4(1) for the construction work.
The planned duration of the construction phase.
The estimated maximum number of people at work on the construction site.
The planned number of companies working on the construction site.
The name and address of any contractor already appointed.
The name and address of any designer already appointed.
A declaration signed by or on behalf of the client that the client is aware of the
client duties under these Regulations.
The notice must be clearly displayed in the construction site office in a
comprehensible form where it can be read by any worker engaged in the
construction work.
Periodically update the notice as necessary.
Retrospective Notifications eg project extension
If a construction project is not notifiable at first, but there are subsequent changes to
the scope of work so that it triggers the criteria for notification. The Client must then
notify the work to the relevant enforcing authority as soon as possible. Note: The
ESS Representative for the project will complete the retrospective notification with
their University Client
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4.0
Client Responsibilities
The Client has one of the biggest influences over the way a project is ran and
therefore they are accountable for the impact their approach has on the health and
safety of those working on, or affected by the project.
4.01
4.1
The ESS Representative responsible for managing construction work must
make the University Client aware of their responsibilities as a key duty holder
in CDM. The client must then complete the Newcastle University CDM Client
Form here (all projects including non-notifiable projects).
Clients must make suitable arrangements for managing projects, including
allocating sufficient time and other resources so that work can be carried out
safely.
Arrangements are suitable if they ensure that:
a
Construction work can be carried out, so far as is reasonably practicable,
without risks to the health or safety of any person working on or otherwise
affected by the project
b
Suitable welfare facilities are provided in respect of any person working on
the project.
c
Clients must ensure that these arrangements are maintained
and reviewed as necessary throughout the project.
The ESS Representative for the project will monitor the adequacy of the
contractors’ arrangements by ensuring the site is inspected in accordance
with ESS Arrangements for Workplace Inspections and when attending site
for routine progress meetings.
d
Clients must provide pre-construction information as soon as is practicable to
every Designer and Contractor/Principal Contractor appointed, or being
considered for appointment, to the project.
Further to ensuring suitable arrangements are in place the Client is also responsible
for ensuring all duty holders fulfil the requirements of their roll
In practice the ESS Representative for the project is responsible for locating
and providing preconstruction information on behalf of the Client.
4.2
Appointing the Project Team
Clients must ensure that:
The health and safety competence of all appointments is assessed, in doing this
ESS Use the assessment process identified in ESS Management of
Contractors.
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Appointments are made as soon as is practicable and in any event before
construction work starts. (Until such time as appointments are made the Client
takes on all duty holder responsibilities)
Contractors/Principal Contractors/Principal Designers
Where there is more than one contractor (company), or if it is reasonably
foreseeable that there will be more than one contractor (company) on site
during a project a Principal Contractor (PC) and Principal Designer (PD) must
be appointed in writing.
A Principal Designers letter of appointment can be found in Appendix 5
Failure to appoint a PC or PD will result in the Client taking on all PC/PD
responsibilities/duties as identified in the Regulations.
4.3
Pre-Construction Information Pack
The Client has the main duty for providing pre-construction information.
This information relates to existing buildings and/or land and must be provided as
soon as practicable to each Designer (including the PD) and Contractor (including
the PC) who is bidding for, or already been appointed to work on the project.
The ESS Representative for the project will assemble the Pre Construction Information
Pack using the Pre Construction Information Template (see Appendix 3)
4.4 Construction phase Plan
Clients must ensure that:
Principal Contractors/Contractors have a suitably developed Construction Phase Plan on
site before work is permitted to start.
Note: The ESS representative responsible for the project will review the plan and only
authorise work to start when they are satisfied that the plan is appropriate for managing
risks arising from work on site.
In practice the ESS representative responsible for the project will print their name, sign
and date the 1st page of the plan as evidence that the plan has been reviewed and that
authorisation to commence work has been given. Note: Digital Signatures will also suffice.
This link will take you to HSE guidance on how to compile a Construction Phase Plan you
will also find an aide memoir in Appendix 1 that can be used to check the content of
Construction Phase Plans.
4.5 Health and Safety File
Clients must ensure a Health and Safety File is produced.
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Health and Safety Files are used to communicate key health and safety information about
the completed project to those that are going to use the building/external estate or
subsequently work on the building/external estate.
The Principal Contractor; and the Principal Designer must prepare a Health and Safety
file for the project, and must actively monitor the development of the file throughout the
project.
On completion of the project the Principal Designer will ensure the health and safety file is
handed over to the Head of Maintenance
(or Legislative Compliance and Contracts Manager) at Newcastle University and that a
receipt for the file is received. Note: Health and Safety files must follow Newcastle
University’s standard format. (See Appendix 2)
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5.0 Designer Duties
Designers must ensure the Client is aware of their duties under the CDM Regulations.
When preparing or modifying a design the designer must take into
account of the principles of prevention (appendix 7) and any pre-construction information
to eliminate, so far as is reasonably practicable, foreseeable risks to the health or safety of
any person:
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Carrying out or likely to be affected by construction work
Maintaining or cleaning a structure
Using a structure as a workplace
If it is not possible to eliminate risks, the designer must, so far as is
reasonably practicable:
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Take steps to reduce or, if that is not possible, control the risks through
the subsequent design process
Provide information about those risks to the principal designer
Ensure appropriate information is included in the health and safety file.
Designers must take all reasonable steps to provide, with the design,
sufficient information about the design, construction or maintenance of the
structure, to adequately assist the Client, other designers and contractors to
comply with their duties under the CDM Regulations.
5.1 Arrangements for Internal Design Development at Newcastle University
All persons carrying out Design Development at Newcastle University for projects relating
to the Estate must ensure that the Principal Designer where appointed to the project is
requested to review the design proposal prior to it being issued.
5.3 To aid Designers when assessing risks associated with design Red Amber and Green
lists are provided in Appendix 4
6.0 Principal Designers (PD) Duties
Principal Designers Must:
Liaise with the Principal Contractor for the duration of their appointment.
Hold regular progress meetings with the Principal Contractor.
Share information on anything that could affect the project with the Principal
Contractor, in particular:
 Information required for the development of the Construction Phase Plan
 Risks which have not been eliminated in the designs and the means to be used to
reduce or control risks
 Safety critical design information
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6.1 Newcastle University Internal Arrangements for Principal Designer
Newcastle University Estate Support Service will maintain access to the necessary key
competencies, skills and experience ‘in house (or with assistance from consultants) that
enables the ‘Organisation’ to fulfil the role of ‘Principal Designer’.
Important: While an individual may be required to ‘lead’ on the Principal Designer role
collating pre-construction information, monitoring the progress of the Health and Safety
File, reviewing designs it is essential that the designated lead recognises the limitations
of their own competency and seeks the knowledge, skills and experience from
colleagues/consultants as necessary.
In practice this means having colleagues from ESS/OHSS/or specialist review design
proposals/drawings and providing advice/comments.
7.0 Contractors/Principal Contractors Duties
A Principal Contractor must be appointed in writing and fulfil all duties as identified below
when there is more than one contractor (company) working on a project at the same time.
This is regardless of the duration of the works or whether or not the project triggers
HSE Notification requirements.
Note: Principal Designer must also be appointed.
The principal contractor must plan, manage and monitor the construction
phase and coordinate matters relating to health and safety to ensure that, so far as is
reasonably practicable, construction work is carried out without risks to health or safety,
this includes:
 When assessing and managing work take account of the principles of prevention
(Appendix 7)
 Liaising with the Client, Principal Designer and Designer
 Preparing a Construction Phase Health and Safety Plan
 Working with the Principal Designer to provide the Health and Safety File
 Assessing the competence of subcontractors, plan, organise and coordinate the work
they do and ensure they cooperate with one another
 Providing suitable site inductions taking into account Newcastle University’s induction
procedures
 Provide adequate supervision and monitor the health and safety performance of all
employed on the site
 Ensure adequate resources are afforded to the project
 Ensuring the site is secure and unauthorised access is prevented
 Consulting with all workers regarding matters that affect their health and safety
 Providing suitable and adequate welfare provision
7.1
ESS Representatives Acting as Principal Contractor
In some instances ESS Representatives (Maintenance/Improvements Team Operatives)
may take on the role of Principal Contractor coordinating small scale, short duration low
risk jobs(these jobs must not trigger the HSE Notification Requirements) . In all such cases
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the ESS representative will risk assess the project and take advice from their line manager
prior to commencement of work.
Arrangements For Construction Phase Health and Safety Plan
The ESS Representative will create a file that will be used to hold all documents relating to
the project including:
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A scope of works
A programme for the work
Ensure all contractors have been inducted as per ESS Contractor Induction
requirements and that a local site specific induction has been carried out (page 20
in the induction booklet)
Provide all contractors with site specific information about hazards present at the
work location eg asbestos pre refurbishment survey/mechanical and electrical plans
Identify a suitable location for welfare facilities and site storage
Collate and review all subcontractors risk assessments/method statements/COSHH
assessments etc
Alternatively you may use this template produced by HSE
Construction Phase Plan for small projects (CDM 2015) - CIS80
Maintenance Team Client Arrangements
The Head of Maintenance as the strategic budget holder will be named as client for all
such works.
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Appendix 1
Construction Phase Plan - Aide Memoir
Format and Content
Important Construction Phase Plans are required for all construction work involving
more than one contractor (company).
Employer and Design Team information and requirements as contained within the PreConstruction Information must be fully taken into account in the preparation of the
Construction Phase Plan.
This must be submitted to the Client (ESS Representative for the project) for
consideration.
Only when the ESS Representative is satisfied that the plan has sufficient information
contained within it to ensure the health and safety of those carrying out the work, and/or
those that could be affected by the work, will the plan be accepted and the start of work
approved. The ESS Representative for the project will then sign and date the 1st page
of the plan as proof the plan has been approved.
No works shall commence until the Contractor has received confirmation that the
plans content has been approved by the Client (ESS Representative).
The following items are those to be included (as necessary), within the Construction
Phase Plan.
Construction Phase Plan Content
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Introduction
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Project Description
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Programme
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Health and Safety Policy
(Statement of Intent only, not
the entire document)
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Project Directory, including site
team and responsibilities
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Health and Safety Objectives
for the Project
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Means of Monitoring
Performance
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Scope of Work
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Significant risks as identified
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Project Arrangements
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Access/Egress
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Security/Signage
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Waste disposal
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Deliveries and material storage
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Welfare/facilities i.e. (toilets,
washrooms, changing and
drying facilities, hot and cold
running water, the ability to
heat food and boil water)
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First Aid
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Emergency Procedures
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Power and water provision
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Parking
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Personal protective equipment
(PPE)
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Temporary works
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Electrical works-temporary
supplies-isolation procedures
Testing procedures
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Sequence of
works/programme
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Permits to work
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Induction procedure
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Workforce consultation
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Liaison
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Design changes
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Subcontractor selection
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Subcontractor information
dissemination procedures
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Risk control
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‘Toolbox Talks'
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Monitoring and consultation
procedures
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Risk, CoSHH, Noise and
Manual Handling Assessments
as applicable. (Added when
produced and throughout the
contract period).
Method Statements for all
major elements. These to
include, where relevant, but
not be limited to:
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Temporary works : façade
retention; shoring- heavy
timber ; steel frames; hoarding;
scaffold; formwork etc;
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Waste removal;
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Existing services- especially
buried;
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Building fabric cleaning [ any
method ];
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Major glass/window removal;
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Asbestos removalencapsulation;
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Dismantling and removal of
materials
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Lifting Operations including
hoists gin-wheels and cranage;
Emergency Contacts: name/
contacting details
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Site Rules[To take into account
the] Fire /emergency plan[
Must not compromise any
existing arrangements]
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Appendix 2
Estate Support Service
Health and Safety File Template
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1. Introduction
The Principal Designer as one of their duties is responsible for the collation and final
preparation of the Health & Safety File. The format will be developed around the following
requirements. Information for the file should be provided throughout the duration of the
construction phase and not left until practical completion.
Information for the File is to be provided in electronic format only (3 copies) with drawings
to be provided in PDF and CAD versions.
The University model for the Health & Safety File incorporates the O&M information and is
required to be site specific and provide only that information applicable to the project, not
manufactures catalogues and the like. It is recommended that the principal contractor and
design team make themselves familiar with format and the need to assimilate information
throughout the design and construction phase in order to present the completed file to the
client at the end of the construction phase of the specific phase of the works.
The layout and content for the section of O&M information should comply with all sections
of BISRIA BG1/2007 see below for the proposed Health and Safety File Format
This File provides an executive summary of the significant health and safety information
relating to this project. This information will be passed to the client upon completion of the
construction stage of the project (or as soon as practicable thereafter). The File and the
information referred to within it aim to assist any persons involved in later use,
maintenance, future construction work and eventual deconstruction.
2. Duties of the Client
It is the duty of the client, to contribute, and provide information for the Health and Safety
File;
It is the duty of the client to keep and maintain the Health and Safety File for future
reference and make available to those required to carry out work on the structure;
It is the duty of the client to pass the Health and Safety File on to any other person who
acquires an interest in the structure.
3. Format
The documentation has been supplied in the following format:
No hard copy/copies of information.
3 CD Read Only format as a record of the completed structure and 1 DVD RW in a
format which will allow the information to be modified and take into account future works.
4. General Note
Whereas certain basic information must always be included, in order to manage the size of
this file, reference has been made to the location of relevant documents supplied by the
Client, Designers and Principal Contractor.
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1.0 General Information
1.1 Location Information
1.2 Description of the Works
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1.3 Project Directory
Project Sponsor/Client contact details
Designer’s contact details
Principal Contractor contact details
Principal Designer Contact details
Project Engineer/Project Surveyor Contact Details
Stakeholders and Neighbours Contact Details
Security Control and ESS Health and Safety Contact Details
1.4 General contract details, end of maintenance period date.
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1.5 Consents - Building Regulation Approval; Fire Certificates; Practical Completion
Certificate etc.
1.6 Health & Safety – Residual Risks and Hazards
1.7 Existing Surveys
1.8 Utilities and Services
1.9 Emergency Procedures
1.10 Cleaning and Maintenance
2.0 Building Fabric and Structure
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2.1 Elemental Breakdown (Common Arrangement of Work Sections)
Methods and materials which present residual risk in respect of cleaning, maintenance,
modification or demolition
2.2 Structural Design
2.3 Fire Safety Strategy
3.0 Building Services
(The following may be separate Files provided by the Specialist Subcontractors; each File
to be broken down to cover each relevant building service/element.)
3.1 Electrical
3.2 Mechanical
3.3 Lifts
3.4 Specialist
3.5 Statutory Authorities; Incoming / outgoing services
3.6 Test Certificates
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4.0 As Built Information (Drawings to be checked and marked as built)
4.1 Architects Drawings
4.2 Structural Drawings
4.3 Structural Safe Loads
4.4 Electrical Services Drawings
4.5 Mechanical Services Drawings
4.6 Plumbing Services Drawings
4.7 Specialist Services Drawings
4.8 Incoming Services & Utilities
4.9 Site Investigations and Surveys
4.10 Designers Risk Assessments/Considerations
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4.11 Fabric & Finishes Layouts & Floor Plans
5.0 Health & Safety Generally
5.1 Construction Methods used
5.2 Materials used
5.3 Access Arrangements/ confined spaces
5.4 Location of drainage and terminations
5.5 Emergency procedures (including Fire escape strategy etc.)
5.6 Safe working loads
5.7 Residual Design Risk
5.8 General schedule and maintenance information;
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6.0 Cleaning and user guide
6.1 User Guide Notes
6.2 Cleaning Instructions and Guide
6.3 Permit to Work Systems
6.4 Manufacturer’s Instructions
The layout and content of the O & M’s should comply with all sections of BISRIA
BG1/2007 Sections 2, 3 & 4. 1 electronic copy
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Appendix 3
Estate Support Service
Pre Construction Information Template
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Contents
1.00 Description of Project 1
2.00 Clients Considerations and Site Rules
3.00 Environmental Restrictions and Existing On-Site Risks
4.00 Significant Design and Construction Hazards
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1. Description of the Project
1.1
Location of the Project
1.2
Nature of the Project
1.3 Scope of Works
1.4
Project Dates
Start Date:
End Date:
1.5
Pre - Construction Information
(Drawings, Surveys, Site Rules, Hazards etc)
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1.6
Project Directory
Project Sponsor/Client contact details
Designer’s contact details
Principal Contractor contact details
Principal Designer Contact Details
Project Engineer/Project Surveyor Contact Details
Stakeholders and Neighbours Contact Details
Security Control and ESS Health and Safety Contact Details
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2.
Client Considerations and Site Rules
2.1
Workplace Transport including access and parking restrictions
2.2
Client Permit to Work Systems
2.3
Fire Precautions
2.4
Emergency Procedures
2.5
Confined Spaces
2.6
Risk Assessment
2.7
Smoking restrictions
2.8
Environmental Restrictions and On Site Risks
2.9
Environmental Risks/Waste Disposal
2.10
Utility Services
2.11
Security
2.12
Work outside normal hours
2.13
Access to buildings
2.14
Newcastle University ESS Contractors Induction Booklet
3.
Significant Design and Construction Risks
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3.1
Design Risks
Designers must be aware of their responsibilities in accordance with
CDM – So far as is reasonably practicable risks arising through design
and associated with the Buildability, Useability and Maintainability of a
project should be; eliminated, reduced and or controlled
3.3
Summary of Significant Risks and Hazards associated with this
project
Asbestos containing materials
Occupied Site
High level access for construction and maintenance issues
Manual handling and material distribution
Working within existing and occupied buildings
Traffic management
Working on existing service installations
Slips trips and falls
Interface with existing private and public access routes
Site Housekeeping and welfare arrangements
Falls from height
Access for future maintenance and subsequent life of the project
Maintaining and providing escape and evacuation routes
Work in Labs
4.
Materials Requiring Special Precautions e.g. Radiation
Appendix 4
Designers Red Amber Green Lists
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Gary Morton – October 2015
Red Lists: Hazardous procedures, products and processes that should be eliminated from
the project where possible
• Lack of adequate pre-construction information, eg asbestos surveys, geology,
obstructions, services, ground contamination etc.
• Hand scabbling of concrete (‘stop ends’, etc);
• Demolition by hand-held breakers of the top sections of concrete piles (pile cropping
techniques are available);
• The specification of fragile rooflights and roofing assemblies;
• Processes giving rise to large quantities of dust (dry cutting, blasting etc.);
• On-site spraying of harmful substances;
• The specification of structural steelwork which is not purposely designed to
accommodate safety nets;
• Designing roof mounted services requiring access (for maintenance, etc), without
provision for safe access (eg. barriers).
• Glazing that cannot be accessed Safely, All glazing should be anticipated as
requiring cleaning and replacement, so a safe system of access is essential.
• Entrances, floors, ramps, stairs and escalators etc not specifically designed to avoid
slips and trips during use and maintenance, including effect of rain water and
spillages.
• Design of environments involving adverse lighting, noise, vibration, temperature,
wetness, humidity and draughts or chemical and/or biological conditions during use
and maintenance operations.
• Designs of structures that do not allow for fire containment during construction
Amber Lists: Products, processes and procedures to be eliminated or reduced as far
as possible and only specified/allowed if unavoidable. Including amber items would
always lead to the provision of information to the Principal Contractor.
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Gary Morton – October 2015
• Internal manholes / inspection chambers in circulation areas;
• External manholes in heavy used vehicle access zones;
• The specification of “lip” details (i.e. trip hazards) at the tops of pre-cast concrete
staircases;
• The specification of shallow steps (i.e. risers) in external paved areas;
• The specification of heavy building blocks i.e. those weighing > 20kgs;
• Large and heavy glass panels;
• The chasing out of concrete / brick / blockwork walls or floors for the installation of
services;
• The specification of heavy lintels (the use of slim metal or hollow concrete lintels
being alternatives);
• The specification of solvent-based paints and thinners, or isocyanates, particularly
for use in confined areas;
• Specification of curtain wall or panel systems without provision for the tying (or
raking) of scaffolds;
• Specification of blockwork walls >3.5 metres high using retarded mortar mixes.
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Gary Morton – October 2015
Green Lists: Products, processes and procedures to be positively encouraged.
• Adequate access for construction vehicles to minimise reversing requirements (oneway systems and turning radii);
• Provision of adequate access and headroom for maintenance in plant rooms, and
adequate provision for replacing heavy components;
• Thoughtful location of of mechanical / electrical equipment, light fittings, security
devices etc. to facilitate access and away from crowded areas;
• The specification of concrete products with pre-cast fixings to avoid drilling;
• Specify half board sizes for plasterboard sheets to make handling easier;
• Early installation of permanent means of access, and prefabricated staircases with
hand rails;
• The provision of edge protection at permanent works where there is a forseeable risk
of falls after handover;
• Practical and safe methods of window cleaning (eg. from the inside);
• Appointment of a Temporary Work Coordinator (BS 5975);
• Off-site timber treatment if PPA- and CCA-based preservatives are used (Boron or
copper salts can be used for cut ends on site).
• Off site fabrication and prefabricated elements to minimize on site hazards.
• Encourage the use of engineering controls to minimize the use of Personal
Protective Equipment
For further examples of safe design practice go to the Safety In Design webpages
http://www.safetyindesign.org.uk/design-guides
Appendix 5
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Gary Morton – October 2015
Principal Designers Schedule of Services
Project:
Location:
The summary of services below are requirements from the Duties placed on Principal
Designers by the CDM Regulations. The Guidance to the Regulations will be used as
further clarification as necessary.
1
Cooperate with any all persons working on the project or on sites adjacent to it.
2
Plan, manage and monitor the pre-construction phase arrange and facilitate health
and safety design review meetings, take minutes and provide copies of minutes to
all stakeholders including the Client and Design Team.
3
Produce a list of Pre- Construction Information required for the project and provide
a copy to the Client. Receive and collate Pre-Construction Information and circulate
copies to all Designers, Contractors/ Principal Contractors without delay.
4
Review all designs, produce a design risk register and circulate copies to the Client
and Design Team.
5
Ensure that designers comply with their duties and apply the general principles of
prevention
6
Identify and eliminate or control, so far as is reasonably practicable, foreseeable
risks to the health and safety of any person
o Carrying out or liable to be affected by construction work
o Maintaining or cleaning a structure
o Using a structure designed as a workplace.
8
Ensure all parties working on the Pre-Construction Phase cooperate with one
another and report any issues should they arise to the Client at the earliest
opportunity.
9
During the Construction Phase the Principal Designer will facilitate design review
meetings with the Principal Contractor and all Designers involved in the ongoing
design for the project
10
Lead on the preparation of the Health and Safety File (with assistance from the
Principal Contractor) throughout the Construction Phase to ensure it is developed
according to the works programme and reflects progress/changes on site.
Ensure the Health and Safety File is prepared in accordance with Newcastle
University format.
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Gary Morton – October 2015
Ensure three copies of the Health and Safety File are provided to the Client at
Practical Completion.
11
Assist the Principal Contractor in preparing the Construction Phase Plan by
providing all information held that is relevant to the project including PreConstruction Information obtained from the Client and any information received from
Designers.
Signature …………….…….
Principal Designer
Date………………..
Signature ……………………
Client
Date……………….
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Gary Morton – October 2015
Appendix 6
Principal Designer
Scope of Service
This scope of service has been prepared to outline the duties and outputs required by a
Principal Designer Appointed by Newcastle University Estates Support Service.
All staff and appointed consultants are to comply both with the requirements and spirit of
the Construction (Design & Management) Regulations and associated guidance together
with CDM 2015 ESS Arrangements.
Feasibility Stage
PD Appointment made at this early stage will allow an Initial Risk Register to be developed
that includes reference to site-wide elements, the location of the scheme, and an identification
of the key areas of risk that should be incorporated into concept design. This will also allow
more accurate cost evaluation when conducting feasibility.
Principal Designer Responsibilities
Output
Measure
Receive and review preliminary information
Meeting with Client to
Notes of
relating to the projects aims and objections
discuss headline
meetings
objectives
Where projects exceed the CDM notification
requirements ie 30 days and more than 20
persons on site simultaneously or 500
person days
Review existing pre construction information
and identify further information required to
allow further planning to be effective
F10 Notification submitted
by Client
Written copy
received and
hard copy filed
Produce information
register and outline risk
register
Liaise with Project Team to identify headline
risks associated with project during
feasibility.
Communicate key risks to other Duty
Holders within Project Team.
Headline Project Risk
Register developed
Establish Design Coordination Meeting
Schedule, list of attendees and terms of
reference.
Issue meeting schedule
and TOR to all attendees
Additional
surveys identified
and costs
allocated
Project Risk
Register to be
retained by Client
Evidence of
communication of
initial risk register
(e.g. risk
workshop)
Provide copy to
Client
Principal Designer Responsibilities
As above
Design Stage
Output
Measure
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Gary Morton – October 2015
Review initial designs and produce findings
report on adequacy of Fire, Health and
Safety elements of the design
Report/notes produced
and issued to all project
stakeholders
Copy of
report/notes
retained by Client
Principal Designer Responsibilities
Ensure adequate liaison with other
stakeholders to ensure designs are
reflective of key Fire Health and Safety
elements of their operational requirements
Attendance Design Team Meetings
Output
Design Review Meeting
(chaired by PD)
Review of Design Access and Maintenance
strategies
Produce access and
maintenance review
report/notes and circulate
to all key stakeholders.
Any required actions
agreed and allocated via
Estate Support Service
Design Risk Register
(DRR) to be reissued as
significant revisions occur
Measure
Minutes of
Meeting to be
forwarded to
Client
Number of
meetings
attended
commensurate to
the scope and
complexity of the
project.
Formal schedule
of attendance to
be agreed and
monitored.
All identified
actions to be
closed out.
Continue development of Project Design
Risk Register to reflect design development
Develop initial inventory of information
required for H&S File.
Input to design
development
Initial Index for Health
Safety and Fire agreed
and issued to all
stakeholders.
Report retained
by Client.
Latest version
DRR to be
retained by Client
DRR to be
reviewed at all
Design Team
Meetings.
Index to be
presented at PreStart meeting.
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Gary Morton – October 2015
Pre Construction
Prepare Pre-Construction Information (PCI) PCI Index and
for tender and then use by Principal
Folder
Contractor (PC)
Facilitate Risk Workshop liaising with
Project Team and PC to identify key risks
arising from Construction, Maintenance,
Cleaning and Use
Liaise with Client to agree performance
monitoring strategy for Construction Phase.
Update Project Risk
Register following
Risk Workshop
PCI Index and Folder
issued to Designers
and PC and copy
retained Client. PCI
should be issued in
sufficient time to allow
the PC to effectively
plan, resource and cost
the project.
Minutes of Risk
Workshop should be
reflected in the Risk
Register being updated
to incorporate
additional construction
risks.
Establish, agree and
monitor KPI’s based
upon expectations.
Health and Safety
inspection plan
agreed for each
This to include a Pre-Start Site Check-up
scheme in writing.
and periodic health & safety monitoring by a Audits to be
Client Representative.
provided to CIR with
any
recommendations
closed out
On a monthly basis provide CDM Report
Completion of given CIR to monitor
identifying key activities, meetings attended proforma providing
production of monthly
and report of identification of potential
report to CIR.
report in line with
design issues.
agreed KPI’s and to
retain completed
proformas
Attend Pre-Start Meeting and confirm that all Pre-Start Meeting
PD input at pre-start
key FHS considerations have been
minutes.
recorded in minutes.
identified, eliminated or controlled so far as
is reasonably practicable.
Preparation and revision of H&S File with
H&S File any
File will have been
PC and provide any information available to available
commenced at Precommence population. Define H&S file.
information
Start (and confirmed as
populated on an
such in minutes)
ongoing basis.
Formally write to the CIR to confirm the
Written
Formal evidence of
adequacy of the Construction Phase Plan
Correspondence.
CPP review and
and the Pre-start Site Check-up.
inspection retained by
the CIR.
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Gary Morton – October 2015
Appendix 7
Principles of Prevention
These principles are a requirement of the Management Regulations and apply to all
industries, including construction. They provide a framework to identify and implement
measures to control risks on a construction project.
The general principles of prevention are to:
(a) Avoid risks;
(b) Evaluate the risks which cannot be avoided;
(c) Combat the risks at source;
(d) Adapt the work to the individual, especially regarding the design of
workplaces, the choice of work equipment and the choice of working and production
methods, with a view, in particular, to alleviating monotonous work, work at a
predetermined work rate and to reducing their effect on health;
(e) Adapt to technical progress;
(f) Replace the dangerous by the non-dangerous or the less dangerous;
(g) Develop a coherent overall prevention policy which covers technology,
organisation of work, working conditions, social relationships and the influence of
factors relating to the working environment;
(h) Give collective protective measures priority over individual protective measures; and
(i) give appropriate instructions to employees.
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