Employee Induction Checklist
Name …………………………………….. School/Section …………………………………..
Name of Induction Co-ordinator ………………………………………………………………
Name of Buddy ……………………………………….. Start Date …………………………
Area of Induction
Day One
Responsibility
Completed
o
Meeting with Induction Co-ordinator (IC) to discuss Induction
Programme/job description/areas of responsibility.
IC

o
Issue staff handbook
IC

o
Meeting with line manager (if not IC).
o
Introduction to ‘Buddy’
o
o
Line Manager

IC

Tour of workplace/building
Buddy

Introductions to work colleagues
Buddy

o
o
o
o
o
o



Work station
Location of fire escapes and evacuation procedures
Accident procedure including names of first aider and
location of first aid kit
Location of toilets
Arrangements for coffee/tea
Campus map
o
Security arrangements
o
Explain procedures regarding:
o
o
o
o
Smart Card
Entering/leaving premises
Bags, purses/personal belongings
Issue of keys



Buddy

Buddy
Buddy
Buddy
Buddy




Responsibility
Completed
Administrative Processes
o
o
o
o
o
o
o
o
o
o
o
o
Obtain a smart card
Complete payroll starters form
Register with ISS for e-mail access etc
Computing facilities
Using the university car parks
University travel scheme
University discounts
Arrangements for work breaks/lunch
Hours of work/flexible working arrangements
Photocopying/printing facilities/stationary etc
Using the telephone system (including arrangement for
person calls)
Confirm date to attend Welcome Event
IC
IC
IC
IC
IC
IC
IC
IC
IC
IC
IC










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IC

The first week
o
Meet with Head of School/Unit Section (where appropriate).
o
Tour of campus
o
o
o
o
Buddy





Library
Sports facilities
Catering facilities
Working Practices
o
o
o
o
o
o
o
o
o
o
o
o
o
o
IC/HOS
IC













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Probation procedures
Holidays/special leave
Sickness procedures
Overtime arrangements
Team meetings/ communications
Newsletters
Local web pages
Intranet
Distribution lists and mailbases
Calendars and diaries
My profiles
Personal use of PC/web
VDU Workstation checklist
Structure of the School/Section (organisation chart/
who’s who to contact)
o
Introduction to University Induction website and A-Z of useful
University contacts: http://www.ncl.ac.uk/induction/
IC

o
Links to important University wide information – university policies
(capability, absence management, diversity policies etc),
http://www.ncl.ac.uk/internal/hr/
IC

The first month
Responsibility
o
Identify any training needs and arrange training
o
o
o
o
IC





SAP Training
IT Induction
IT general
Role specific




Completed
Open Programme
Learning Resource Centre(LRC)
Resources
Coaching
Look at SDU Website http://www.ncl.ac.uk/staffdev/
o
Complete Disability Confidence On-Line Awareness Session (link?)
Individual

o
Awareness of School/Sections
IC

o
o
o
o
o




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Strategic Objectives
PDR process
(Guidelines/Principles
Training provided)
Data Protection/Freedom of Information
o
Awareness of Performance Standards for the post
Manager

o
Awareness of individual priorities for next 6 – 12 months
Manager

After three months
o
Meet with new employee to review Induction programme and
identify any outstanding items to be covered.
IC

o
Complete Induction Evaluation form and return to Line Manager.
Individual
