Framework for the Prevention and Control of Non-communicable
Diseases
Secretariat of the Pacific Community: HEALTHY PACIFIC LIFESTYLE
SECTION
Small Grants Scheme Guidelines and Application Form
OBJECTIVES and FOCUS
Background
The purpose of the Pacific NCD Framework is to assist Pacific Island
Countries and Territories (PICTs) to improve the health of their populations by
establishing sustainable initiatives to combat NCDs and associated risk
factors in their populations.
A key strategy within the NCD Framework is the support of NCD activities at
the national level. The SPC Healthy Pacific Lifestyle Section, Small Grants
Scheme focuses on NCD prevention and control at the community level,
targeting small projects with direct benefit to the communities and the health
and well-being of the local population, specifically relating to NCDs.
Small Grant Scheme Approach
The Small Grant Scheme aims to support projects focussing on the
prevention and control of NCDs through the promotion of healthy lifestyles.
The focus of the Small Grants Scheme will be on the following areas:
 Community level projects or projects that focus on community
participation
 Projects that focus on aspects of the implementation of an NCD Plan
 Projects with a policy or legislative change and /or advocacy and
empowerment focus
 Projects with social marketing and/or development of key IEC
resources
 Pilot projects that have identified funding for continuation or expansion
following successful completion of the pilot
Key NCD target activities




Physical Activity
Tobacco control
Reducing harm from Alcohol
Good nutrition
Activities previously supported include;
* Funding for the Obesity Environmental Audit (Fiji)
* Tobacco legislation enforcement (Tuvalu)
* 5+ a day fruit and vegetable promotion(Cook Islands)
* Funding for Infant Feeding Survey (Cook Islands)
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
1
*
*
*
*
*
Funding of implementation of National Food & Nutrition Policy in
Education Sector (Samoa)
Food Garden Projects
Workplace health initiatives
NCD prevention and control social marketing campaign (Palau)
Diabetes education and awareness (FSM, and Wallis and Futuna)
CRITERIA
Who can apply?



Applicants must be a government body or a recognised non-government
organisation (NGO) in their country of origin
All SPC Pacific Island member countries are eligible. At the meeting of the
Joint Management Committee (JMC) held in November 2009 it was
agreed that all PICTs could apply for small grants, even if they were
already in receipt of a Large Country Grant (Funding Stream I) from the
Framework for the Prevention and Control of Non-Communicable
Diseases. Should funding be limited in any round due to the number of
applications, preference will be given to those who are not in receipt of a
large country grant.
The maximum number of grants that any country can receive in one round
is restricted to three (3) and one (1) per organisation
Is there a maximum amount?

Agencies may apply for grants up to AUD $10,000 per proposal. It is
estimated that most grants will be around AUD $5,000. Depending on
initial impacts, proposals for multiyear funding (after year one), may be
considered from agencies to extend interventions.
How does your proposal get assessed?
Proposals will be reviewed by the SPC Healthy Pacific Lifestyle Section.
Applications will be prioritised based on the criteria below. A summary of
small grants awarded in any given year will be presented to the annual
meeting of the JMC.
Criteria for identifying successful proposals







How the activity goes towards achieving national NCD goals and
alignment with the national NCD plan
Collaboration with the national NCD committee in the design and
implementation of the activity
Immediate and long term benefits to the community
Multi-sectoral and community involvement and participation
Clearly identified target groups, benefits and value for money
How the needs of rural and outer islands are addressed
How the needs of children, women and men are addressed
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
2




An appropriate budget and timeframe
Feasibility
How the agency implementing the activity will be strengthened by the
project
Agency experience in the successful management of grants
What will not be funded?





The sole of purchase of equipment (unless substantial reasons can be
given why rental is not possible)
Staff salaries
Attendance at meetings
Prizes, cash gifts/awards
Alcohol or tobacco products
What happens if you are not successful?
There will be no formal appeal process, however all successful and nonsuccessful proposals will be provided with a short assessment of their
proposals from the NCD team at SPC. Unsuccessful applicants may reapply
at a later date.
What happens if you are successful?
1. All successful agencies will be required to sign an Agreement which
will outline details of the project to be funded; the responsible persons;
the timeframe for implementation of the project; and the financial and
programme reporting requirements.
2. Funds will be provided directly to the government agency or NGO,
which will be accountable for the appropriate use of the funds in
accordance with the terms of each grant agreement. The organization
funded will be responsible for maintaining a full record of all grant
monies received and all expenditure.
3. Reporting requirements:
a. A brief mid-term progress report
b. A final completion report which includes copies of any resources
produced as part of the project (see Attachment B)
c. A short report to be submitted for a SPC publication (about 300
words)
d. An itemised financial acquittal summary (Attachment B Project
Completion Report) must be submitted at the completion stage.
Certified photocopies of the cash book are required for acquittal of
the grant
4. The project must be started within three (3) months of receipt of
funding and must be completed within one (1) year of starting date.
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
3
5. All events funded by the grant are to be alcohol and smoke free with
refreshments provided based on the Healthy Eating Guidelines.
6. Any unused money will be returned to SPC.
7. SPC reserves the right to perform audits required under this agreement
and/or, to conduct a financial review, or evaluation, or to take any other
actions that it deems necessary to ensure the accountability of funding
use and to monitor compliance with the terms of this agreement.
How do I apply?




Discuss proposals with the country’s national NCD Committee and/or
Health Department
Discuss proposal with the SPC Healthy Pacific Lifestyle Section prior to
submission
Complete the Application Form and submit it to the SPC HPL Section
NGOs must demonstrate written support from the relevant Ministry or
the NCD Committee.
When can I apply?
There are two funding rounds per annum. To date there have been 4 rounds
of small grants, with a Round 5 closing date of 25th March 2011. Application
submission dates will be announced at least four weeks before the scheduled
closing date. Applicants will be notified of the outcome within four weeks of
submission.
Please allow up to six weeks before funds can be available after a successful
application.
APPLICATIONS
For more information, please contact the Healthy Pacific Lifestyle Section at
SPC.
Proposals should be faxed or emailed to:
Small Grants Programme, Healthy Pacific Lifestyle Section
Secretariat of the Pacific Community
PO Box D5, NOUMEA CEDEX
New Caledonia
Ph. (687) 26 00 00 Ext 257, Fax (687) 26.38.18
Email ncdsmallgrants@spc.int
Application checklist:
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
4
Tick Yes
Have you done the following?
Contacted the SPC Healthy Pacific Lifestyle Section and discussed
your project idea.
Completed all fields of the application form
Attached a letter of support from the relevant Government Ministry
or NCD Committee – OR Attached proof that your organisation is registered as an NGO
Attachment A
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
5
APPLICATION FORM
1. ORGANIZATION
Legal name of your organization
Contact
person
2. AUTHORIZED CONTACT PERSON
Title (Dr/Ms/Mr)
First Name
Last Name
Address
Telephone
Fax
Email
3. PROJECT DETAILS
Project title
Total amount requested in AUD
($)
Duration of project (in months)
Proposed start date of project
Target group for project
Project Goal
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
6
4. PROJECT DESCRIPTION
4.1 Describe the existing situation the project seeks to address – the needs of
the target group and the problems to be overcome. Please also mention how
the target group has been included in project design (100 word maximum)
4.2 Explain how this project fits with NCD/NPAN Plans /current health plans
(100 words maximum)
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
7
5. PROJECT STRATEGIES, ACTIVITIES AND RESOURCES REQUIRED
(Please complete the table)
Key Objectives
(maximum four)
Strategies to be
undertaken
(specified for each
objective)
Who will be lead
implementer?
Who are the
partners
Outputs
Resources required
Budget
(AUD)
1
2
3
4
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
8
6. EVALUATION
(How do you plan to measure the progress made. Please describe how you
will measure progress for each objective)
7. SUSTAINABILITY
(Explain how this project will be sustained after this initial funding e.g. followup activities, long- term funding)
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
9
8. OTHER CONTRIBUTIONS TO THE PROJECT
Contributor
Item/funds
Committed? (yes/no)
9. MANAGEMENT DETAILS
Designated Finance Contact
Name:
Job Title:
Email Address:
Bank Account Details:
Name of Bank:
Branch Name:
Account Name:
Account Number:
SWIFT Code:
10. SIGNATURES & DESIGNATIONS
____________________________________
Date: ______________
Name:
For: [enter name of agency]
_____________________________________
Date: _____________
Name:
For: Ministry of Health
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
10
Attachment B
PROJECT COMPLETION REPORT
ORGANIZATION
Name of Organization:
PROJECT DETAILS
Project title
Total amount approved in AUD
Total amount Spent in AUD
Actual Start Date
Actual End Date
EVALUATION
How has the project met its objectives (please reference the original
Evaluation plan)? List the achievements against the original objectives.
If any original outputs were not achieved, please list them and describe why
they were not achieved.
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
11
What aspect of the proposal was particularly successful?
What changes to the original proposal would have made for a better
outcome?
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
12
FINANCIAL ACQUITTAL SUMMARY
Original Budget Total AUD________________
Total Disbursed to Project AUD______
Budget Breakdown:
Activities
Expenditure breakdown:
Activities
Costs
TOTAL
Budget
TOTAL
Declaration:
An appropriate authorised officer of the organisation must make the following
declaration:
“I declare that:
This report is complete and accurate
The acquittal is a correct record of income and expenditure for
this project
The expenditure detailed in the acquittal has been extracted
from the organisations financial reporting records
A detailed record of income and expenditure at an individual
item level is available
The funds allocated to this project were used in accordance
with the letter of Agreement, and the original proposal (unless
otherwise agreed with SPC)
Signature: ____________________________________________________
Full Name:
__________________________________________________
Position within the organisation: ___________________________________
Date: ___________
Healthy Pacific Lifestyle Section, Public Health Programme,
Secretariat of the Pacific Community
13