COSUMNES RIVER COLLEGE
Cultural Competence and Equity
Committee Minutes
October 22, 2009
3:00 PM in CASSL
1. Winnie welcomed Kathy McLain, Sandra Rodriguez, Amber Jones, Eddie Fagin,
Ken Cooper, Christina Alvarado and Frank Condon to the meeting. The minutes
were reviewed and approved by consensus. However, based on Eddie’s
recommendation, the committee revisited the suggested wording on the
application that had been approved at our previous meeting (see “other” below).
2. Book-sale update and discussion – Kathy updated the committee about the need
for volunteers to set up, help during the event and to clean up after the event.
She will be distributing a sign-up sheet to the committee and the broader campus
community. She also indicated that Colette Harris has communicated this
opportunity to her students as a way to meet her community service requirement.
A discussion about how to advertise the event (in addition to emailing the
campus community) yielded the following suggestions:
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making sure it is on the plasma screen
making sure it is on the web page
making sure it is on the Kristie West events documents
making table tents for the cafeteria
making posters/flyers for posting around campus
3. Cultural Events Assessment and Reporting discussion
current language: This report will be due within one month of the event conclusion. The report
should be done on the same form as the application. It should retain the application information, with an
insert into Part I, II, and III, outlining how each of the proposed activities and goals turned out.
PART I: Please describe the proposed activities for this event. For each activity, please include the
expected number of attendees and the expected length of time, PART II: Please describe how each of the
specific events outlined contributes to the development of cultural competence and promotes student
equity. Clearly identify the goals or strategy areas particularly addressed by your event. See the next page
for definitions and goals/strategies. PART III: Budget resources requested to support the proposed
activities. Show each type of expenditure separately (i.e. supplies, service agreements, rentals, etc.).
Provide a rationale for each line item requested.
The committee reviewed the interests that had previously come forward related
to this agenda item, which included confusion about what needed to be included
in the report by event coordinators, broad variety in the amount of detail included
in the reports, lack of information about the actual expenditures for the event
(and reasons for discrepancies between allocation and expenditures), and lack of
information about how the event did or did not meet its intended goals.
The committee recommended that we develop a part IV to the application that
identifies the reporting requirements more explicitly. The committee identified
the following set of interests/recommendations for this section. Winnie and Kathy
will use these to generate a first draft of this new section and will consider
parallel changes in the application itself. This draft will be discussed at the next
meeting.
Part IV
What activities occurred? How many attended these events? Impact of activity?
Did the activity accomplish its intended goal (maybe last)?
Was it successful? How did you assess this?
What activities did not occur and why?
What will you do differently next time to enhance the event?
How did this event support the strategic goals of the college
What was the response of the participants?
Select strategic goals/initiative areas that are relevant – turn them into a
questionnaire with a likert scale….
Include assessment plan/guidance in the application
What was budgeted
What was expended
Explain any significant differences
Exemplary practices?
THIS SHOUld feed a summary report that helps to tell our story
Need unified without redundancy
4. Convocation Discussion/Opportunity – Kathy shared that there was a possibility
of having break out sessions during convocation and wanted to know if we
wanted to host one of the break out sessions. The pros and cons of this possible
change in structure were discussed as well as whether we would want to
facilitate one of the sessions. The committee, after some discussion, decided
that they would want to facilitate a session if this new format was implemented.
Suggestions for possible activities included a Student Panel discussion, a Mosaic
Ohana presentation, the “Race Race”, Ruby Payne’s “The Culture of Poverty”
and a World Café format. The need for a catchy (maybe even dangerous!) title
was discussed because people would be choosing a workshop. This item will be
discussed again at our next meeting. Winnie has been thinking about
developing a student convocation and was wondering if there could be some
synergy between the two events.
5. Other –
Current Wording: To be considered for funding, a completed proposal is due to the Chair of the Cultural
Competence and Equity Committee no later than 45 days prior to the actual event itself. LATE
PROPOSALS WILL NOT BE CONSIDERED.
Previous Edit: Events that include multiple activities and/or span multiple days must be submitted to the
Chair of the Cultural Competence and Equity Committee no later than 45 days prior to the actual event
itself. Single event proposals must be submitted at least 21 days prior to the actual event. LATE
PROPOSALS WILL ONLY BE CONSIDERED UNDER EXTENUATING CIRCUMSTANCES
New suggested edit: Events that include multiple activities and/or span multiple days must be submitted to
the Chair of the Cultural Competence and Equity Committee no later than 45 days prior to the actual event
itself. Single event proposals must be submitted at least 21 days prior to the actual event. However,
LATE PROPOSALS WILL BE CONSIDERED ONLY UNDER EXTENUATING CIRCUMSTANCES.
Applications that do not meet these deadlines must include a description and documentation of these
circumstances.
The need to finalize our recommendation regarding service awards at out next
meeting was raised.