TENDER APPROVAL - PROFORMA
For use in seeking the approval of the Lead Member for Customer and Support Services to proceed
with a capital proposal
REPORT TO LEAD MEMBER FOR CUSTOMER AND SUPPORT SERVICES
Title of Scheme : Peel Park Phase 1 & 2 Additional Funding
Recommendations (please append report to Lead Member for Directorate only if preferred)
Approval is given to proceed with the above
Scheme Details (please append report to Lead Member for Directorate only if preferred)
Please see attached report
Tender Details (please append report to Lead Member for Directorate only if preferred)
Please see attached report
Estimated - Start Date :
July 2008
Estimated - End Date : March 2010
FINANCIAL DETAILS
Breakdown of Scheme Cost :
06/07
£000‘s
07/08
£000‘s
Contract (Horticon )
Fees (Urban Vision, Env. Services Project
Design and Management)
Other – Contingency
Total Cost
08/09
£000‘s
Later
£000‘s
Total
£000‘s
34
63
34
63
52
149
52
149
2008/09 only - Phasing of Capital Expenditure (£000‘s)
Apr
May
0
June
July
0
Aug
0
Sept
0
Oct
0
Nov
Dec
0
0
Jan
0
Feb
Mar
0
149
Note : The monthly cash flow above should be consistent with the contract start and end dates
shown above and should allow for normal time lapses which will occur between work being
done, claimed for, certified and paid, as well as retentions. Please consult your Capital
Accountant if you need assistance with this or any other part of this proforma.
Is Scheme In The Current Approved Capital Programme ?
Funding Identified :
06/07
£000‘s
Supported Borrowing
Unsupported Borrowing (see note 1)
Grant (Specify)
Capital Receipts (S106 commuted sums
47881 & 51472)
Other (Specify) Approved Capital
Programme
Total
Yes / No
07/08
£000‘s
08/09
£000‘s
Later
£000‘s
Total
£000‘s
149
149
149
149
Other Financial Implications
Decision Lead Member Customer and Support Services
Approved/Not Approved
PART 1
ITEM NO.
(OPEN TO THE PUBLIC)
_____________________________________________________________________________________
REPORT OF THE DEPUTY DIRECTOR ENVIRONMENT
_____________________________________________________________________________________
TO THE LEAD MEMBER FOR ENVIRONMENT
ON 21st July 2008
_____________________________________________________________________________________
TITLE: Peel Park Phase 1 & 2 Additional Funding
_____________________________________________________________________________________
RECOMMENDATIONS:
That the following quotation be accepted:
_____________________________________________________________________________________
EXECUTIVE SUMMARY:
_____________________________________________________________________________________
BACKGROUND DOCUMENTS: (available for public inspection)
Detailed plans/drawings of the improvements
_____________________________________________________________________________________
ASSESSMENT OF RISK:
Low
_____________________________________________________________________________________
THE SOURCE OF FUNDING IS:
2008-9 Approved Parks For People Capital Budget
COMMENTS OF THE STRATEGIC DIRECTOR OF CUSTOMER AND SUPPORT SERVICES (or his
representative):
1.
LEGAL IMPLICATIONS:
Provided by: the council has
agreed to exclusively purchase its requirement
for Landscape Works from Urban Vision.
Urban Vision is to be offered the work on
the basis of first refusal
2.
FINANCIAL IMPLICATIONS:
Provided by: S.C.C. Accountants Confirmation
that a balance of 148,512 in relation to Parks for
People Capital Budget has been approved.
3.
ICT STEERING GROUP IMPLICATIONS
Provided by: n/a
PROPERTY (if applicable): n/a
HUMAN RESOURCES (if applicable): n/a
_____________________________________________________________________________________
CONTACT OFFICER: Alan Rowley. Tel: 909 6500
_____________________________________________________________________________________
WARD(S) TO WHICH REPORT RELATE(S)
Little Hulton
_____________________________________________________________________________________
KEY COUNCIL POLICIES:
Budget Monitoring
Community Strategy
Cultural Strategy
Environmental Strategy
Equalities
Health
Planning Strategy
Procurement Policies
Regeneration
_____________________________________________________________________________________
DETAILS:
Approval to spend £463,000 was obtained at the Customer and Support Services Lead Member Briefing 20/08/07 to
develop Peel Park from the Parks for People Capital Budget.
These figures were obtained from Urban Vision’s summary of costs set out within the Master Plan 2006.
The project has been divided into two phases.
Phase one: improve the drainage to the putting green and bowling green areas, install new fencing and paths around
the bowling green, upgrade the bowling green to a playable standard, install electrics and water to the bowling green,
re-grade the putting green area and form putting greens.
Phase two: install pedestrian and vehicular paths around the summer events area; improve the drainage to the football
pitch and plant an avenue of trees.
Detailed costs have now been received from Urban Vision and this has led to an increase to £358,705 for phase one
and £197,807 for phase two totalling £556,512. The increased costs are in part due to inflation, extra drainage
requirements and additional fees. The costs include a contingency of £52,500 to cover any unforeseen elements to the
scheme.
In order to complete the new SSCF funded pavilion, due to a shortage of funds match funding was required and
agreement was obtained to divert £55,000 from the original £463,000 reducing the Capital Budget to £408,000.
The shortfall to complete the two phases is therefore £148,512
Salford City Council - Record of Decision
I Councillor K. Mann, Lead Member for Environment, in exercise of the powers conferred on my by
paragraph J (a) (i) of Section 3, of the Scheme of Delegation of the council do hereby approve:
The additional funding required of £148,512 - received from Horticon by arrangement with Urban Vision
with regard to the implementation of the proposed enhancement scheme Phases I and 2 at Peel Park in
accordance with the Master Plan be accepted.
The reasons are:
A budget for the works at Peel Park funded via Parks For People Capital Budget has been approved by the
City Council and included within the 2008/9 Capital Works Programme.
In accordance with Paragraph 20.1(b) of Section 7, Part 4 of Contractual Standing Orders and Rethinking
Construction (the approved method of procuring construction works) the Council has received a maximum
guaranteed price from Horticon to complete these works.
Options considered and rejected are: Not applicable
Assessment of risk: Low.
The source of funding is: 2008/9 Capital Works Programme
Legal advice obtained; Yes
Financial advice obtained: Yes
The following documents have been used to assist the decision process:
Report of Strategic Director of the Environment.
Contact Officer: Alan Rowley
tel: no: 909 6500
*
This matter is also subject to consideration by the Lead Member for Customer and
Support Services and, accordingly, has been referred to that Lead Member for a
decision
*
This decision is not subject to consideration by another Lead Member/Director
*
This document records a key decision, but the matter was not included in the Council's
Forward Plan and it has been dealt with under the emergency procedure
*
This decision is urgent and is not subject to call-in, in accordance with paragraph 5
of the Decision Making Procedure Rules.
*
The appropriate Scrutiny Committee to call-in the decision is the Environment, Housing
and Planning Scrutiny Committee.
√
PTO
Key
*
Tick boxes at end of these lines, as appropriate.
Signed:
Dated:
Lead Member
_ ______________________________________________________________________
FOR COMMITTEE SERVICES USE ONLY
*
This decision was published on
*
This decision will come in force on #
accordance with the decision making procedure rules
Key:
#
unless it is called-in in
Insert date five days after decision notice is to be published.