PART 1
(OPEN TO THE PUBLIC)
ITEM NO.
REPORT OF THE DIRECTOR OF COMMUNITY, HEALTH and SOCIAL CARE
LEAD MEMBER BRIEFING FOR:
 CULTURE and SPORT; CUSTOMER and SUPPORT SERVICES [20th Sept
2010]
TITLE: Conserving and Developing Ordsall Hall – landscape works & project
update
RECOMMENDATIONS:
Lead Members are recommended to:1. Approve the all the costs associated with the landscape element of
the project.
2. Approve the appointment of the landscape partner contractor
Horticon.
Lead Member for Customer & Support Services is recommended to:3. Approve the necessary financial resources.
EXECUTIVE SUMMARY:
The report updates Lead Members on the Ordsall Hall Heritage Lottery Fund project
and seeks permission to:  Appoint the landscape partner contractor for the third phase of the landscape
works.
 Approves the necessary financial resources.
BACKGROUND DOCUMENTS:
/
ASSESSMENT OF RISK:
The successful implementation of this project is
subject to
 Construction cost risks (low).
 Completion on time (medium)
THE SOURCE OF FUNDING IS:
Ordsall Hall Lead Member Report Sept 2010
Landscape Phase 3 & project update
Unsupported borrowing - £1,044,000
Section 106 - £239,109
1
Heritage Lottery Fund capital grant - £4,134,000*
Other external funding - £356,000
CHSC Revenue Contribution - £21,000
Non cash contributions - £98,000
Other funding to be identified - £259,756
*See point 4.2
LEGAL ADVICE OBTAINED:
T Hatton – No legal implications at this stage
provided it is envisaged that the appointment of
the consultants and any associated contract
will be referred to legal to conclude the
agreements / contracts to the City Council’s
satisfaction.
FINANCIAL ADVICE OBTAINED:
D Blamire, Principal Group Accountant:
This scheme is included in the approved capital programme with a budget of £6.430m.
Whilst the landscaping costs are higher than originally anticipated this will be
contained within the overall scheme budget.
The revised cost estimate for the overall scheme is £278k lower than the current
programme figure and the proposed funding is shown in section 4. Although the
unconfirmed funding has reduced to £260k , it is expected that this will need to be met
from Council resources. A profiled budget based on the revised cost estimate will be
required in order to determine when the shortfall in funding will occur.
COMMUNICATION IMPLICATIONS: /
VALUE FOR MONEY IMPLICATIONS: /
CLIENT IMPLICATIONS: /
PROPERTY: /
______________________________________________________________
HUMAN RESOURCES: /
______________________________________________________________
CONTACT OFFICER:
Andy Howitt 0161 793 2243 / Jackie Ashley
0161 779 6043
WARD(S) TO WHICH REPORT RELATE(S) Ordsall and Langworthy
Ordsall Hall Lead Member Report Sept 2010
Landscape Phase 3 & project update
2
KEY COUNCIL POLICIES Conservation Policy within the UDP, Central Salford
Regeneration, Community Plan, Cultural Strategy
DETAILS (Continued Overleaf)
1
BACKGROUND
1.1
The Ordsall Hall Heritage Lottery Fund project is now entering its final phase of
implementing major works. The building is due to be handed back to the
Council on the 5th November; is on schedule and on budget. These works have
been undertaken to a high standard and the Heritage Lottery Fund has
provided very positive feedback regarding the project. The exhibition contractor
has recently been appointed; design work is underway with the fit out of the
building being undertaken once the building has been handed over. The site
will reopen to the public in April 2011.
1.2
The last large contract is for the final phase of the landscape works for which
this reports seeks approval.
2
DETAILS – landscape works
2.1
The landscape scheme provides the Hall with a proper context for the Hall to be
sited within, with varying environments from a formal knot garden mirroring the
quatrefoil timber frame elevation, to picnic area, additional parking, and a large
events area. The landscape will be utilised by the staff at the Hall as an
education resource bring much more of the Hall’s heritage to life. In addition
two public artwork commissions linked to the landscape works are unveiling
further layers of history.
2.2
The landscape works have been broken down into three phases in order to
provide a more established environment for when the Hall reopens in April
2011. The phasing comprises of:
March 2009 - Boundary tree & hedge planting in March 2009, works
value £20,630.37 - completed

Oct 2009 – June 2010 - Land drainage, grass seeding of the main
events area, and implementation of the moat earthworks, works value
£116,049.48. - completed.

October 2010 – March 2011 – remaining works, (works value
£643,185.38 – target cost. It is for this phase that approval is sought.
The three phases of the landscape works amount to £779,864.23 with fees of
£90,055.91.
In addition site security at the client’s request is to be provided via a direct order
and Startart are making picnic benches for the orchard area. These separate
works to the partner landscape contractor works result in an overall landscape
cost of £821,195.38
Ordsall Hall Lead Member Report Sept 2010
Landscape Phase 3 & project update
3
Project costs
3.1 At the time of reporting the award of the building contract a budget for the whole
project was approved at £6,497,093. The budget was reduced slightly to
£6,430,000 as included in the Gateway submission during 2009/10. The table
below sets out the current position.
Activity
Current predicted cost
£
3,250,246
1 Building works
2
3
4
Specialist works
Landscape works
Artworks
5
Exhibition / fitting out
6
Training
Audience development / opening/
PR-Website
7
8
Fees -professional & Statutory
9
Non-cash contribution
Subtotal
Unspecified contingency /
10 additional works
Total
£
93,712.
£
821,195.
£
129,577
£
674,071
£
354,238
£
118,911
£
562,715
£
98,000
£
6,102,665
£ 49,200
£
6,151,865
3.2 The original budget for the landscape element of the project was £654,369.69.
The cost now at £821,195.38 means this element is over budget by £166,825.
This is due to : Additional drainage works
 Inclusion of artwork within the landscape contract works
Ordsall Hall Lead Member Report Sept 2010
Landscape Phase 3 & project update
4


Client requested security out of working hours
Increase specification to match the quality of the building works.
3.3 Although the landscape element is over budget the predicted overall project cost
is £6,151,865, resulting in the project being £278,135 under the current
programme figure.
4.
Funding update
4.1 The current programme of £6,430,000 includes £5,796,000 confirmed funding and
£634,000 unconfirmed funding. Whilst the unconfirmed funding included an
anticipated £350,000 via the URC which has not been realised, there has been a
reduction in the unconfirmed funding due to the projected reduction in the overall
scheme costs
4.2 From preliminary discussion with the Heritage lottery Fund, The HLF has indicated
that the full capital grant award of £4,134,000 could be claimed (subject to
submitting further information), instead of the normal percentage ratio. This would
result in funding as set out below.
£6,151,865
Ordsall Hall
a HLF capital grant
£4,134,000
b Council funding - Unsupported borrowing
£1,044,000
c Council funding - Section 106
d Non- cash contribution
£239,109
£98,000
e External grants & fund raising
£356,000
f CHSC Revenue contribution
£21,000
Confirmed Funding Total
g Unconfirmed
Total
£5,892,109
£259,756
£6,151,865
4.3 The council approved the underwriting of the short fall of funding at the time of the
Stage 2 submission to the HLF and again when the building tender was approved.
Realistically the shortfall funding will not be sourced from external bodies. It will
therefore be necessary for the Council to fund the shortfall.
5.
Conclusion
5.1
This final phase of the renovation of the Hall and improvement of its grounds is
an integral part of the wider regeneration of Ordsall as well as providing an
invaluable heritage asset for the city and wider region.
5.2
The HLF, through their approval of the project recognise that this project will
result in Ordsall Hall having a great future to match its past.
Ordsall Hall Lead Member Report Sept 2010
Landscape Phase 3 & project update
5
5.3
This last major phase is the continuation of the process of realising the original
vision and ambition.
6.
Recommendations
6.1
Lead Members are recommended to:i.
Approve the all the costs associated with the landscape element
of the project.
ii.
Approve the appointment of the landscape partner contractor
Horticon.
6.2 Lead Member for Customer & Support Services is recommended to:Approve the necessary financial resources.
Ordsall Hall Lead Member Report Sept 2010
Landscape Phase 3 & project update
6