Part 1 Open to the Public
Item no 4
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REPORT OF THE MANAGING DIRECTOR OF URBAN VISION PARTNERSHIP
LIMITED
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TO THE LEAD MEMBER FOR CUSTOMER AND SUPPORT SERVICES
ON MONDAY 30TH APRIL 2007
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TITLE: APPOINTMENT OF CONTRACTOR FOR WORK ON GROUND FLOOR
COMMITTEE ROOMS/BUSINESS SUITE AT SALFORD TOWN HALL, SWINTON
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RECOMMENDATIONS: That Lead Member for Customer and Support Services
approves the appointment of Contract Services Ltd to carry works at the ground floor of
Salford Town Hall, Swinton to enable the establishment of the ground floor
Committee Rooms/Business Suite and waives Standing Orders in respect of
competitive tendering, subject to a satisfactory agreement on price.
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EXECUTIVE SUMMARY: Contract Services Ltd carried out refurbishment work to
the Civic Centre for the relocation of Housing and Planning in 2006, having won the
contract through a competitive tender. Approval has been obtained for the
establishment of the ground floor Committee Rooms/Business Suite. It is required to
carryout refurbishment works to a programme commencing in early June. Approval is
sought to appoint Contract Services Ltd for the work and the waiving of Standing
Orders in respect of competitive tendering.
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BACKGROUND DOCUMENTS: Office Accommodation Strategy.
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ASSESSMENT OF RISK: Medium
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SOURCE OF FUNDING: Capital Programme 2007/8
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LEGAL IMPLICATIONS:
N/A
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FINANCIAL IMPLICATIONS;
A Westwood
COMMUNICATION IMPLICATIONS:
N/A
VALUE FOR MONEY IMPLICATIONS: Contract Services Ltd won the contract for
the refurbishment of the Civic Centre through a competitive tender and equivalent
rates will be sought for the proposed refurbishment of part of the ground floor of the
Town Hall. The company are also an agent for the internal fittings specialist and an
equivalent company would be required to undertake this work anyway.
CLIENT IMPLICATIONS: If the contract for the proposed refurbishment has to be
taken through the tender process, the project will be delayed. An early start will allow
this vacant area to be brought back into use more quickly, and allow the contract to
be completed in the less busy summer period.
CLIENT OFFICER: Martin Vickers (Director of Change)
PROPERTY: Urban Vision – A Hamer
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HUMAN RESOURCES: N/A
CONTACT OFFICER: Andrew Hamer
0161 779 6099
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WARD(S) TO WHICH REPORT RELATE(S):
Swinton South
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KEY COUNCIL POLICIES: Compliance with DDA Legislation &
Best Value Review of Office Support Accommodation
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DETAILS:
In support of the City Council’s commitment to provide high quality accommodation
that is accessible to all, the Lead Member for Property has approved the reuse of
part of vacated office space on the ground floor of the Town Hall to establish ground
floor Committee Rooms and business space.
Senior Officers and Members have been involved in the selection of the most
appropriate layout and finishes to achieve to desired quality accommodation. Work
consists of fixing patented partitions/screens, which must be installed by an
authorised agent or manufacturer. If this project were to be tendered much of the
work would have to be sub-let to and approved contractor, which would involve
additional costs.
Contract Services are an approved installer of the preferred patented partitions. This
company secured the contract for the refurbishment of the Civic Centre (relocation of
Housing and Planning) in 2006 through a competitive tender. It is proposed to
negotiate the contract for the refurbishment of the ground floor area with them using
those same rates and all costs will be agreed on an open book basis to ensure value
for money.
If a programme of works commencing on the 4th June 2007 is to be implemented
then the most realistic cost effective way of achieving that is a negotiated contract
this Contract Services.
It is therefore recommended that Lead Member approves the appointment of
Contract Services Ltd and waives Standing Orders in respect of competitive
tendering to allow the early commencement of works in the most cost effective
manner.