PART 1
ITEM NO.
(OPEN TO THE PUBLIC)
_____________________________________________________________
REPORT OF THE NOF PROJECT MANAGER
_____________________________________________________________
TO THE LEAD MEMBER FOR ENVIRONMENT
ON 12th SEPTEMBER 2005
_____________________________________________________________
TITLE:
APPROVAL OF TENDER - IMPROVEMENTS TO ECCLES
RECREATION GROUND AND ALBERT PARK, SALFORD
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RECOMMENDATIONS:
That, subject to authorization from Lead Member, Customer and Support
Services to expend the capital; approval be given to award the contract for
improvements to Eccles Recreation Ground and Albert Park to the contractor
who returned the lowest tender - Tenderer No 1. Pacific Landscapes Ltd
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EXECUTIVE SUMMARY:
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BACKGROUND DOCUMENTS: (available for public inspection)
Illustration of proposals
Tender documentation and Contractual drawings
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ASSESSMENT OF RISK:
Low - works to be managed in accordance with JCLI Agreement for Landscape
Works (Feb 2002 revision)
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THE SOURCE OF FUNDING IS:
New Opportunities Fund Fairshare Programme - City Parks and Play
Capital receipt (ref: BC35187) resulting from Section 106 Agreement (Planning
reference no: 39646)
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LEGAL ADVICE OBTAINED:
Head of Law and Administration has authorised use of JCLI Agreement for
Landscape Works (Feb 2002 revision) as the form of contract to be used
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FINANCIAL ADVICE OBTAINED:
Yes, Advice received from Group Accountant
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CONTACT OFFICER:
Ian Worsley
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WARD(S) TO WHICH REPORT RELATE(S)
Eccles, Broughton
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KEY COUNCIL POLICIES: please delete those not appropriate
Best Value
Budget Monitoring
Community Strategy
Crime and Disorder
Cultural Strategy
Environmental Strategy
Equalities
Health
Planning Strategy
Procurement Policies
Regeneration
Strategy for Children and Young People
Transport Strategy
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DETAILS:
This project forms part of the New Opportunities Funded Fairshare Programme
- City Parks and Play Project. In addition the Eccles Recreation Ground element
of the scheme benefits from £17,000 of planning gain.
The proposed improvements have been agreed with the Friends of Eccles
Recreation Ground, Eccles Open Spaces Group, Eccles Community
Committee, Albert Park Residents Association, East Salford Neighbourhood
team.
At Eccles Recreation Ground the existing under 8’s play equipment is out dated
and lacks any type of safety surface. Opportunities for play are extremely
limited. In addition the existing street-hockey pitch sited on a disused tennis
courts is derelict and no longer used.
The proposed works at Eccles Recreation Ground consist of removal of derelict
play equipment (including street hockey), installation of new equipment, wetpour safety-surfacing, street furniture, self-closing gates and a multi-sports
facility.
At Albert Park the works consist of the installation of a multisports facility on the
derelict tennis courts.
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Authorisation has previously been given to seek tenders in accordance with
Salford City Council’s Rules of Procedure.
Amounts tendered for the works and received by the closing date (31st August)
and opened by Customer and Support Services in the presence of Cllr. Bill
Hinds on the 1st September are as follows:
1.
2.
3.
4.
5.
£97,752.38
£98,017.87
£99,041.93
£103,582.45
£131,691.55
These works are improvements to existing facilities and can be maintained
within the existing Grounds maintenance budget.
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219513566
TENDER APPROVAL - PROFORMA
For use in seeking the approval of the Lead Member for Customer and Support Services to
proceed with a capital proposal
REPORT TO LEAD MEMBER FOR CUSTOMER AND SUPPORT SERVICES
Title of Scheme : Improvements to Eccles Recreation Ground and Albert Park, Salford.
Recommendations (please append report to Lead Member for Directorate only if preferred)
Approval is given to proceed with the above
Scheme Details (please append report to Lead Member for Directorate only if preferred)
Please see attached report
Tender Details (please append report to Lead Member for Directorate only if preferred)
Lowest tender returned - new play area - £97,752.38
Estimated - Start Date :
7/11/05
Estimated - End Date : 13/1/06
FINANCIAL DETAILS
Recommended Tenderer : Pacific Landscapes Ltd
Tender Cost: £97,752.38
Breakdown of Scheme Cost :
03/04
£000‘s
04/05
£000‘s
05/06
£000‘s
Later
£000‘s
Total
£000‘s
Contract
Fees
Other (Specify)
Other (Specify) contingency
95
2
3
98
2
Total Cost
97
3
100
2005/06 only - Phasing of Capital Expenditure (£000‘s)
Apr
May
June
July
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
97
Note : The monthly cash flow above should be consistent with the contract start and end dates
shown above and should allow for normal time lapses which will occur between work being
done, claimed for, certified and paid, as well as retentions. Please consult your Capital
Accountant if you need assistance with this or any other part of this proforma.
Is Scheme In The Current Approved Capital Programme ?
Funding Identified :
03/04
£000‘s
Supported Borrowing
Unsupported Borrowing (see note 1)
Grant (Specify) NOF Fairshare
Capital Receipts
Other (Specify) Existing revenue
Total
Yes / No
04/05
£000‘s
05/06
£000‘s
Later
£000‘s
Total
£000‘s
80
17
3
83
17
97
3
100
Other Financial Implications
Decision Lead Member Customer and Support Services
219513566
Approved/Not Approved