WSS Club of Westfield State University
Article I
Name:
Section 1:
This name of this organization shall be known as the WSS Club of
Westfield State University, hereby referred to as Westfield Student to
Student.
Article II
Purpose:
Section 1:
The purpose of this club is to connect the Westfield State University
college community and underserved students of Westfield Public High
School community through service and leadership. Westfield State
University students will travel to the “Our House”; a facility in downtown
Westfield where the underserved high school students will be residing.
Westfield State students will mentor these individuals through a series of
different programs involving skill building and be a peer mentor for these
individuals to give them encouragement and a positive atmosphere. This
club will serve a purpose to the community through outreach and
becoming actively involved in fundraising on and off campus to raise
money for activities regarding “Our House” and the undeserved students.
Article III
Membership:
Section 1:
Section 2:
Membership shall be open to all full-time and part-time undergraduate
students of Westfield State University who have paid their student
activities fee for the current academic semester.
Members are considered to be active if they attend and participate in two
(2) events per month. Club members will attend biweekly meetings with
three (3) unexcused absences over the course of one academic year.
These biweekly meetings will be in addition to the two (2) events per
month.
Article IV
Officers:
Section 1:
Section 2:
Section 3:
Section 4:
The officers of the club will consist of Co-Presidents, Vice President,
Secretary, Treasurer and Fundraiser Chair.
Duties of the officers.
a. Co-Presidents shall govern the executive and general club
meetings, responsible for coordinating events and take
responsibility for major contacts with advisor and Westfield Public
Schools.
b. Vice President will assist the president, fill any uncompleted duties
by the President, and keep contact with the adjustment counselor at
Westfield Public Schools.
c. Secretary will record minutes and attendance for both executive
and club meetings and complete and provide all necessary
paperwork.
d. Treasurer shall be responsible for managing club financial
accounts, budget, and maintain communication with Student
Government Association.
e. Fundraising Chair shall be responsible for contacting other
businesses and professionals on campus in order to set up various
fundraising opportunities. They shall all be in charge of advertising
with assistance from other executive board members if needed.
Any active member of the club may run for an executive board position.
The term for each officer position shall be one (1) academic year.
Article V
Advisors:
Section 1:
Section 2:
Section 3:
Section 4:
Advisors are open to any faculty, staff or librarian.
The advisor(s) must be available for any guidance needed from the
officers. The main duty of the advisor(s) is to be available for assistance
and guidance if it is needed at any time.
There shall be no more than two (2) advisors.
It is the duty of the executive board to select advisors. The executive board
must come to a two-thirds (2/3) percentage agreement in order for an
advisor to be approved.
Article VI
Elections:
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
Any person(s) who can be nominated must be an active club member and
will be nominated by other members of the group. The nominee must
accept the nomination in order to run for the position.
Votes will be cast by paper ballot. Votes will be tallied by members of the
current executive board; however, one executive board member will not
be eligible to vote.
No election may be held if there is not a quorum of fifty percent (50%) of
the club members plus one (1) present at the meeting.
If in event of a tie, the executive board member who abstained from voting
shall break the tie.
Elections shall be held the second to last meeting of the academic year.
Article VII
Meetings:
Section 1:
Section 2:
Section 3:
The club will meet no less than two (2) meetings per month.
Executive board shall meet a half hour before regular meetings.
Co-presidents shall call special meetings if needed with or without an
advisor.
Article VIII
Vacancies:
Section 1:
Section 2:
If in the case of an open executive board position, members of the club
may run for that specific vacant position. Refer to Article VI for election
procedures.
If in the case of an open advisor position. Refer Article V Section 4 for
filling an advisor vacancy.
Article IX
Amending Procedure:
Section 1:
This constitution may be amended by a two-thirds (2/3) majority vote of
the voting members of the club and if approved by the Rules and
Regulations Committee of the Student Government Association.
Article X
Removal from office:
Section 1:
Section 2:
First a club member will make a motion to remove the officer. In the case
of a removal of officer, the executive board must come to a two-thirds
(2/3) majority vote.
First a club member will make a motion to remove the advisor. In the case
of a removal of an advisor, the executive board must come to a two-thirds
(2/3) majority vote.