pIeCEs Club Constitution
of Westfield State University
Article I
Name:
Section 1:
This organization shall be known as the pIeCEs “Positive Inclusion of
Everyone Creates Educational Success at Westfield State University”
Club, hereby known as pIeCEs.
Article II
Purpose:
Section 1:
The primary purpose of pIeCEs is to provide the Westfield State
University community with information pertaining to disabilities. The
club will also strive to provide members with activities that will be valued
by Westfield State, as well as the community at large.
Article III
Membership:
Section 1:
Membership shall be open to all full-time and part-time undergraduate
students of Westfield State University who have paid their student
activities fee for the current academic semester.
Section 2:
Meetings shall be open to public, however only those students who qualify
under Article III section 3 are allowed to vote in any elections and/or
decisions.
Section 3:
Members are considered to be active if they attend fifty percent (50%) of
club meetings as well as fifty percent (50%) of events held by pIeCEs.
Article IV
Officers:
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
The club will have a President, Vice President, Treasurer, Secretary, and
Event Coordinator.
a. The President will be in charge of facilitating all meetings, working
with advisors, and being the face of pIeCEs outside of club meetings.
b. The Vice President assists the President and resumes the President’s
duties if the President is unavailable.
c. The Treasurer is in charge of keeping track of the club’s funds and all
monetary transactions.
d. The Secretary is in charge of taking minutes at every meeting and
emailing them to all club members. The Secretary will also take
attendance and manage club membership.
e. The Event Coordinator is in charge of specifically being in contact with
members of the Westfield State University to help with the President in
booking events and being the point person at all pIeCEs events.
The officer elections will be held at the end of
the academic year.
Members who are considered active at the time of voting will be able to
run for office.
The term for each office will be one (1) academic year.
Article V
Advisors:
Section 1:
Section 2:
The faculty advisor position will be open to any faculty, staff, or librarian
at Westfield State University.
The faculty advisor shall advise the club when consulted in planning the
activities of the club, and shall be seen as a resource for the club.
Article VI
Elections:
Section 1:
Section 2:
Active members of the club can nominate other active members for
positions by verbal nominations.
Votes will be cast on pieces of paper and tallied by the current President.
Section 3:
Section 4:
No election may be held if there is not a quorum of fifty percent (50%) of
the club members plus one (1) present at the meeting.
A tie will be broken with a revote.
Article VII
Meetings:
Section 1:
The club will meet no less than twice (2) a month.
Section 2:
Officers may hold separate meetings with only the officers or meetings
without the advisor.
If special meetings are needed, any club member can approach an officer
with a reason as to why a special meeting is needed and an officer will call
a meeting. The officers and advisors can call a special meeting if need be.
Section 3:
Article VIII
Vacancies:
Section 1:
pIeCEs will fill the vacancies if an officer resigns or an advisor leaves by
holding an election for officers voted on by club members.
Article IX
Amending Procedure:
Section 1:
This constitution may be amended by a two-thirds (2/3) majority vote of
the voting members of the club and if approved by the Rules and
Regulations committee of the Student Government Association.
Article X
Removal from office:
Section 1:
If an officer is not performing his or her duties (see Article IV section 2),
he or she may be removed by a two-thirds (2/3) majority vote. His or her
replacement will follow election procedure.
Section 2:
If the faculty advisor is not performing his or her said duties (see Article V
section 2) , he or she may be removed by a two-thirds (2/3) majority vote.
His or her replacement will be appointed by the President with majority
approval of the club.