JOINT LEAD MEMBER BRIEFING
FINANCE AND SUPPORT SERVICES
AND
HUMAN RESOURCES AND EQUALITY.
7 November, 2011
Meeting commenced: 9.00 a.m.
“
ended: 11.00 a.m.
PRESENT: Councillor Bill Hinds
-
Councillor Murphy
-
Councillor Mullen
-
Councillor Antrobus
-
OFFICERS: Martin Vickers
-
John Tanner
Allison Lobley
John Spink
David Hunter
Debbie Brown
Dave Jolley
Paul Mallinder
-
Brian McCoubrey
Tim Hewitt
Sue Wilkinson
Christopher Mee
Paul Walker
-
Karen Lucas
-
Lead Member for Finance and Support
Services.
Lead Member for Human Resources
and Equality.
Executive Support for Finance and
Support Services.
Lead Member for Planning (item 6a)
Strategic Director for Customer and
Support Services.
Assistant Director (Customer Services).
Assistant Director (Administration).
City Treasurer.
Assistant Director - Corporate ICT
Assistant Director, Human Resources
Director of Regulatory Services
Associate Director of Business
Development
MediaCityUK Programme Manager
Development Manager
BSF Project Director
PFI Accountant
Strategic Director, Sustainable
Regeneration
Principal Democratic Services Advisor
ITEM
1.
APOLOGY FOR ABSENCE.
Apologies for absence were submitted on behalf of Councillor Jones, Executive
Support for Human Resources and Equality.
2.
DECLARATIONS OF INTEREST.
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Joint Finance and Support Services Lead Member Briefing
Human Resources and Equality Lead Member Briefing
7 November, 2011
ITEM
3.
RECORD OF BRIEFING.
Hancocks Legacy Funding:
To include a second resolution which states " Approves spending of up to an
additional £100,000, in order to resolve the contamination of properties arising from
the former Hancock’s Tip site in Boothstown”.
4.
ITEMS FOR LEAD MEMBER DECISION (PART 1 OPEN TO THE PUBLIC):
4a
FILLING OF VACANT POSTS/AGENCY WORKERS.
RESOLVED: THAT (1) the proposals regarding the filling of vacant posts as
submitted, be approved by the Lead Member for Finance and Support Services;
THAT (2) the proposals to the fill the vacant post in ICT be given
further consideration with respect to an apprenticeship opportunity;
THAT (3) the proposals regarding the agency workers request as
submitted, be approved by the Lead Member for Finance and Support Services:
o extend the use of agency workers to fill 3 x Mechanics, in Vehicle
Management Services, Environment and Community Safety for a
further 3 months or until the appointment of permanent members of
staff.
o extend the use of agency workers to fill 2 x Solicitors, Land and
Property Legal Team, Customer and Support Services for a further
3 months
EXCLUSION TO THE PUBLIC.
RESOLVED: THAT, under section 100A(4) of the Local Government Act 1972, the
public be excluded from the meeting for the following item of business on the
grounds that they involve the likely disclosure of exempt information as specified in
the relevant paragraphs of Part 1 of Schedule 12A to the Act.
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Joint Finance and Support Services Lead Member Briefing
Human Resources and Equality Lead Member Briefing
7 November, 2011
ITEM
5
ITEMS FOR LEAD MEMBER DECISION (PART 2 CLOSED TO THE PUBLIC):
A decision was submitted on the following matter, which was dealt with as indicated
by the Lead Member, in accordance with the powers delegated to him in the
appropriate paragraphs of the City Council's Scheme of Delegation.
5a
VOLUNTARY EARLY RETIREMENT/SEVERANCE.
RESOLVED: THAT Councillor Hinds, Lead Member for Finance and Support
Services approved the following applications for voluntary severance:
1 VER application from Environment and Community Safety
1 VER application from Community Health and Social Care
5b
DEVELOPING THE BUILDING CONTROL SERVICE.
This is a joint decision with the Lead Member for Property and the Lead Member for
Finance and Support Services.
The Strategic Director for Sustainable Regeneration reported that this is a business
opportunity for Urban Vision in relation to building control, whereby they can manage
the building control service of another local authority, subject to the City Council
taking on the role of Host Authority.
RESOLVED: THAT the Lead Member for Property and the Lead Member for Finance
and Support Services agreed:
(1) Salford City Council becoming the host authority for
the Solihull Building Control Service, subject to the agreement of detailed terms.
(2) the necessary agreements be delegated to the
Strategic Director for Sustainable Regeneration, acting in consultation with the Lead
Members for Finance and Planning be agreed.
In agreeing this course of action, the Lead Member for Finance and Support
Services requested that consideration be given to future fees.
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Joint Finance and Support Services Lead Member Briefing
Human Resources and Equality Lead Member Briefing
7 November, 2011
ITEM
5c
REVIEW OF CONTRACT AND LEASING ARRANGEMENTS FOR
MULTIFUNCTIONAL PRINTERS.
RESOLVED THAT (1) the Lead Member for Finance and Support Services approved
a change to the leasing arrangements of all MFP leases with the Danwood Group
Ltd over a fixed three year period to a co-terminus arrangement until February 2014;
THAT (2) the Danwood Group to continue the current agreement until
February 2013 to supply equipment be approved;
THAT (3) to work with colleagues across the Council to adhere to the
tighter controls in relation to printing and also encourage a reduction in printing
material by increasing the use of electronic formats where possible. This will require
changes to business processes and behaviours and support from all directorates be
approved;
THAT (4) the Lead Member for Finance and support services approved
that an exception be made to Standing Orders to amend the contract as stated
above.
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Joint Finance and Support Services Lead Member Briefing
Human Resources and Equality Lead Member Briefing
7 November, 2011
ITEM
5d
MEDIA CITY UK
RESOLVED: THAT the Leader of the Council and the Lead Member for Finance and
Support Services:
(1) Agreed to the City Council entering into a revised Grant Funding
Agreement with the NWDA/ERDF to deliver the Media Enterprise Centre
at MediaCityUK, on terms to be agreed;
(2) Delegated the Deputy Chief Executive to agree those terms not agreed to
date;
(3) Delegated authority to the Deputy Chief Executive to competitively procure
an operator for the specialist elements of the MEC – i.e. the New
Broadcast Lab and Usability Lab;
(4) Authorised the City Treasurer to send a letter to Department for
Communities and Local Government (CLG) agreeing our funding
commitment to the MEC project, subject to the revised Grant Funding
Agreement being signed;
(5) Approved the Capital and Revenue spend implications set out in this
paper;
(6) Authorised, the Deputy Chief Executive, to bring forward proposals and a
further report on the establishment of a MEC Community Interest
Company (CIC);
(7) Delegated Authority to the Deputy Chief Executive to approve the
Category B fit-out designs and finishes for the MEC;
(8) Delegated Authority to the Deputy Chief Executive to enter into MEC
Lease variations (these variations to be determined) to allow the activities
described in the business plan to be undertaken within the MEC premises.
5e
WRITE OFF REPORT – COUNCIL TAX
RESOLVED: THAT the Lead Member for Finance and Support Services approved:
o
the proposed write off of irrecoverable council tax debts amounting to
£395,028.76.
o
the proposed write on of recoverable council tax debts amounting to
£24,589.59.
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Joint Finance and Support Services Lead Member Briefing
Human Resources and Equality Lead Member Briefing
7 November, 2011
ITEM
5f
WRITE OFF – BUSINESS RATES
RESOLVED: THAT the Lead Member for Finance and Support Services approved:
o The proposed write - off of irrecoverable business rate debts amounting to
£34,884.48.
o The proposed write on of accounts amounting to £569.76
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