Environmental
Services Directorate
Vehicle
Management
Services
Brief Description Of Service
Vehicle procurement and replacement
programming
 Service and repair engineering
 Service scheduling & admin
 Fuel management
 Vehicle excise duty licensing
 Administration of insurance/accident

Brief Description Of Service
Monitoring of approved drivers
 Road call & recovery
 Vehicle disposal
 Private hire/hackney testing
 Contract monitoring
 Short term vehicle hire

Service Statistics
Open round the clock mon-sat 365 day
24hr emergency cover
 426 vehicles (of which 34 are passenger
vehicles ) 67 trailers 21 plant are
managed by VMS
 Mot station carry out in excess of 2000
tests per year
 800,000 ltrs of fuel issued per year from
turnpike alone

VEHICLE MANAGEMENT SERVICES
STRATEGIC
REVIEW
CUSTOMER
REQUIREMENTS
LEGAL
REQUIREMENTS
TECHNICAL
STANDARDS
A CONTINUOUS PROCESS
FINANCIAL &
COMPETITIVENESS
Customer Requirements
Service delivery standards
 Vehicles fit for purpose
 Minimum down time
 Spare vehicles
 Spot hire
 Professional guidance
 Value for money
 Confidence in service

Legal Requirements
Local government regs
 Health & safety regs
 Operators licence psv & hgv
 Traffic regs
 Employers responsibilities
 Excise duty
 Insurance
 Vehicle testing regs

Technical Standards
Optimum fleet size & profile
 Reduce purchase cost
 Reduce diversity
 Optimum pool fleet
 Reduce fuel consumption
 Reduce maintenance costs
 Reduce down time
 Performance monitoring
 Total quality management
 Bench marking

Financial & Competitiveness
Monitoring systems & controls
 Scrutiny of cost centres
 Risk management
 Competitor analysis
 Base budgeting
 Cost of vor

Transport Managers
Responsibilities
Manage the corporate obligation and
undertaking by which the authority has been
granted an operators licence ( LGV & PSV).
 Responsible for ensuring that appropriate
systems and procedures are in place for
compliance with the law.
 Ensuring that operators and drivers of
vehicles comply with the law at all times.

Transport Managers
Responsibilities cont...
Ensuring that management and
maintenance of vehicles is both
economical and efficient.
 Ensuring that all vehicles operated by the
authority are safe and fit for purpose at
all times.

Private Hire and Hackney
Carriage Testing

Vehicles licensed by this authority carry
out a significant amount of work which is
currently contracted out by Social
Services and Education.

VMS are responsible for examination of
this type of vehicle. This is not covered in
the review but has obvious linkages
Short Term Hire of Vehicles
( Self Drive included in Review)
VMS manage the corporate procurement
coordination and management of externally
hired vehicles.
 Provide spot hire of passenger vehicles from
its pool fleet.
 690 vehicles /hire agreements for passenger
vehicles in 2000/01 at a value of £52,875 to
user departments and affiliated bodies.

Summary
Transport is an extremely diverse and
heavily legislated industry
 Constantly changing technology
 Authority’s obligation to ensure that
vehicles used in external contracts let by
the authority are safe and fit for purpose
at all times.
 People in the care of the authority and
the general public are entitled to expect
that services provided by it whether
internally or externally are safe.
