Schedule 3
Finance Division
Customer and Support Services
SCHEDULE 3
SALFORD CITY COUNCIL
PRE QUALIFICATION QUESTIONNAIRE (PQQ) for
Development of Advertising Billboards on Council Land and
other new Advertising Initiatives
Applicants name:
Organisations name:
Date of application
Should you require a copy of the Salford City Council’s Standing Orders, these can be obtained by
accessing the Council’s web site as follows:-
www.salford.gov.uk/council/councillors/constitution.htm - Part 5, Section B.
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PRE-QUALIFICATION QUESTIONNAIRE
It is a MANDATORY requirement of this concession agreement, that all contractors are developers of
Outdoor, and that the developer can deliver ONE of the following formats (a - e):
Please tick the following boxes to indicate which outdoor advertising formats your organisation has experience of
developing and currently sells advertising for.

a
6 sheet advertising
b
48 and 96 sheet billboards
c
Special advertising displays (Landmark sites, digital and Mega 6 displays)
d
building wraps
e
Bridge banners
In addition we are keen to establish the range of other advertising formats companies can offer through this
agreement.
Please tick the following boxes to indicate which outdoor advertising formats your organisation has experience of
operating and currently sells advertising for.
f
Indoor Digital media
g
Car park advertising
h
Vehicle advertising
i
Leisure centres and parks advertising

Please provide details of other advertising formats that you manage and could offer to Salford City Council where
appropriate
answer maximum 250 words
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PRE-QUALIFICATION QUESTIONNAIRE
Questions will be scored using the scoring criteria and guidance notes provided within this document. Each section
will be based upon a ‘Pass’ or ‘Fail’ or a weighting (sub-weightings where applicable) which is outlined in the table
below:
Section
Heading
% Sub -weighting
Outdoor Advertising Format
% Weighting
Pass / Fail
Local MandatoryRejection
Annex A
Pass / Fail
Local Decretionary Rejection
Section A
Organisation Details
Information only
Section B
Economic and Financial Standing
Pass / Fail
Section C
Health and Safety
Pass / Fail
Professional Ability and Experience
50%
Section D
Question D1
9%
Question D2
9%
Question D3
9%
Question D4
-
Question D5
9%
Question D6
14%
Quality Assurance
Section E
Information only
25%
Question E1
5%
Question E2
10%
Question E3
5%
Question E4
5%
Environment
15%
Question F1
Section F
Question F2
Question F3
Equality and Diversity
Section G
5%
Question E1
Question E2
Section H
Social Value
5%
Scoring Mechanism:
INADEQUATE
Irrelevant content or no content provided.
0
POOR
Information provided but with major deficiencies or lack of content.
1
LESS THAN
Information provided but there is a failure to demonstrate sufficient experience or
evidence relating to the subject matter of the contract.
2
SATISFACTORY
Information provided giving relevant examples and evidence, demonstrated sufficient
experience, but contains minor weaknesses or concerns.
3
GOOD
Good detail of information provided including relevant examples, demonstrating a good
understanding, experience and knowledge of the subject matter of the contract.
4
EXCELLENT
A comprehensive response which demonstrates in-depth knowledge and
understanding of the subject matter of the contract, detailed evidence and examples.
5
SATISFACTORY
Preliminary Evaluation
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Applicants are advised that all questions must be answered. Failure to respond to all questions, or to provide
complete or adequate evidence, supporting documentation or details where requested may result in your application
not being considered. If a question is believed not to be applicable to your organisation, this should be clearly stated
and an explanation provided.
The Preliminary Evaluation involves checking that all questions in the Pre-Qualification Questionnaire requiring a
response have been answered in line with the following instructions. This will constitute passing the Preliminary
Evaluation.
Responses that pass the Preliminary Evaluation will then be subject to Full Evaluation.
Full Evaluation
Applicants must have passed all the ‘Pass’ and ‘Fail’ sections within the Pre-Qualification
Questionnaire in order to be considered for short listing.
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PRE-QUALIFICATION QUESTIONNAIRE
Local Grounds for Mandatory Rejection
Please state ‘Yes’ or ‘No’ to each question.
Are the following true of your organisation?
Guidance
a
Answer
Applicants that have confirmed the minimum insurance levels are held or are willing to increase their
insurance levels to those indicated and who has selected ‘Yes’ to question a (iv) will ‘Pass’.
Minimum insurance levels must be maintained through the period of the contract
Copies of insurance certificates must be provided.
minimum levels of insurance:
(i)
Employers liability £10 million
Yes/No
(ii)
Public liability £5 million
Yes/No
(iii)
Professional Liability £2 million
Yes/No
(iv)
If your organisation’s current insurance policy does not meet the required level, please
confirm you will increase the level of cover if your application is successful.
Yes/No
b
comply with the Health and Safety at Work etc Act 1974 and subsequent regulations
Yes/No
c
comply with the Equalities Act 2010 in respect of service provision and employment?
Yes/No
Local Grounds for Discretionary Rejection
Please state ‘Yes’ or ‘No’ to each question.
Are the following true of your organisation?
Answer
Health and Safety
Have any Directors, Partners, Associates or management been found guilty in relation to
any offences under the Health and Safety at Work Act 1974 or associated regulations or the
defaulting of any prohibition or improvement notices in the past two years?
a
(i)
If YES, to the question above, please explain what measures have been put in place to address these
issues:
Have any prohibition notices or improvement notices been issued in the past two years?
(ii)
Yes/No
Yes/No
If YES, to the question above, please explain what measures have been put in place to address these
issues:
Equality and Diversity
b
In the last 2 years has any finding of unlawful discrimination been made against your organisation
by a court or industrial tribunal of the Equality and Human Rights Commission
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Yes/No
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If YES to the question above, please explain what measures have been put in place to address these issues
SECTION A.
Guidance
ORGANISATIONAL DETAILS
This Section is for information only but failure to provide any item of information requested or indicate
N/A as applicable may result in a fail and therefore exclusion. We reserve the right to request further
information in connection to the answers given in this section.
Full name (including any relevant trading or business
name) of organisation submitting application (or of
the organisation acting as lead contact where a
consortium application is being submitted):
Registered office address
Address for correspondence relating to this
application:
Name
Designation
Person dealing with this application:
Telephone
Number
Mobile
Number
E mail
Address
Name
Designation
If this application is successful, details of contact
persons relating to the administration and smooth
operation of the contract:
Telephone
Number
Mobile
Number
Email
Address
Website
Status of Organisation
A1
Is your organisation:
Registration No.
a.
A sole trader?
Yes / No
b.
A partnership?
Yes / No
c.
A private limited company?
Yes / No
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d.
A public limited company?
Yes / No
i.
An Unincorporated Organisation/Society?
Yes / No
j.
A limited liability partnership?
Yes / No
k.
Other – please specify
Yes / No
A2
Is your organisation a Small to Medium Enterprise
(SME) as defined in Section 382 and 465 of the
Companies Act (2006)?
A3
Please supply your VAT registration number (if
applicable):
A4
Is the company a member of a group of companies/ a
subsidiary of another company as defined by Section
736 (1) of the Companies Act 1985?
Yes / No
Yes / No
If yes, give details of the Holding Parent company:
Name
Registration Number
Registered Office Address
A5
Would the ultimate holding company be prepared to
guarantee your contract performance, as its
subsidiary?
Yes / No
A6
How long has your company been trading /
operating?
A7
Applicants are required to provide a brief description of the business structure for delivery of this
service. Applicants must also append a ‘family tree’ to illustrate the structure.
Years
Months
Answer Max 400 words
A8
COMPLETION BY NON-UK BUSINESSES ONLY
a
Registration with professional body. Is your
business registered with the appropriate trade or
professional register(s) in the EU member state
where it is established (as set out in Annexes
IX A-C of Directive 2004/18/EC) under the
conditions laid down by that member state)?
b
Is it a legal requirement in the state where you
are established, for you to be licensed or a
member of a relevant organisation in order to
provide the requirement in this procurement? If
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yes, please provide details of what is required
and confirm that you have complied with this
SECTION B.
ECONOMIC AND FINANCIAL STANDING
This sections weighted score is based on the Acid Test Ratio, B2 (Current Assets + Stock / Currently Liabiliites)
& audited accounts. Altertatively, if you are a newly formed business you must provide a business plan including
financial forcasts.
Acid Test - Scoring
5 = above
2
4
= 1.5 to
2
3
= 1 to
1.49
2
1
= 0.5 to
= 0.0 to
0.99
0.49
0
=0
Guidance
Applicants must achieve a minmum score
of 3 to pass this section
Any score given at this stage will be in principle only and may still be subject to the outcome of a full financial
appraisal prior to award. We may seek evidence relating to your answers and use the services of an independent
third party to assess your financial standing suitability
Where the applicant is unable to provide this financial data, they must submit alternative information to enable the
financial assessment to be carried out. Organisations failing to provide alternative information which enables the
financial assessment will result in a fail and not considered further .
B1
B2
B3
B4
Please provide copies of your last 2 years Audited
Accounts.
Account Figures (Acid Test Ratio)
2012 /2013
Enclosed / Not Enclosed
2013 /2014
Enclosed / Not Enclosed
2012 /2013
2013/2014
Current Assets
£
£
Stock
£
£
Current Liabilities
£
£
In the case of a newly formed business that is unable
to provide details of annual turnover for the previous
2 financial years, please provide supporting
information i.e. business plan including financial
projections, to assist in the evaluation process.
Enclosed / not enclosed / N/A
Applicants may provide further information in support of their accounts if they wish to clarify any
specific areas or explain any trends.
Answer> Max 300 words
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SECTION C.
Guidance
C1
HEALTH AND SAFETY
‘Yes’ to C1 and an enclosed, up to date valid registration with an accredited body, under the ‘Safety
Schemes in Procurement’ (SSIP), will result in a ‘Pass’ and can proceed to question C3. Applicants
that have selected ‘No’ must complete questions C2 (a) or (b), and C3.
Does your organisation hold a valid registration with an
accredited body (e.g. CHAS), under the ‘Safety
Schemes in Procurement’ (SSIP), against the
categories relevant to the contract?
Yes
PASS
proceed to D1
No
go to Q. C2
Membership No
Certification Body
Expiry date of current membership
Guidance
‘No’ to any part of C2 (a) will result in a ‘fail’ and therefore exclusion. ‘No’ to any part of C2 (b) will result
in a ‘fail’ and therefore exclusion unless ‘Yes’ is selected at D2 (c). ‘No’ to any part of C2 (b) and ‘No’ to
C2 (c) will result in a fail and therefore exclusion.
Evidence of policies and procedures must be provided on request.
C2
a
Does your organisation have a Health and Safety
statement signed and dated by your Chairman,
Chief Executive, Managing Director or Company
Secretary and is this available if requested by the
Council? This should have been reviewed and
signed off within the last year.
Does your organisation have an up-to-date Health
and Safety Policy that meets current legislation and
is this available if requested by the Council?
Yes
PASS
No
FAIL
Yes
PASS
No
FAIL
Does your organisation currently have Health and Safety procedures in place for the following
areas and which are available if requested by the Council?
Procedure
b
PASS
FAIL
i.
Emergency situations
Yes
No
ii.
The reporting and recording accidents and
other incidents
Yes
No
iii.
First aid and welfare provisions
Yes
No
iv.
Provision of appropriate protective clothing
Yes
No
Yes
No
Yes
No
Yes
No
v.
vi.
vii.
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Manual handling assessments and
procedures
The use and maintenance of appropriate
equipment
The control of substances hazardous to
health (COSHH)
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viii.
ix.
x.
xi.
xii.
c
The protection of staff and service users
from violence
Individual site risk assessments including
the management of billboard posting.
The communication of information and the
provision of instruction and training to
employees
Access to competent health and safety and
occupational health and safety provision
and advice
Health surveillance
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
If ‘no’ to any areas in C2b, please confirm you will have this in place prior to
being party to the concession agreement.
Yes / No
SECTION D. PROFESSONAL ABILITY AND EXPERIENCE
Guidance
D1
Examples demonstrating your organisations experience of delivering this type of contract
Has your organisation undertaken like services on behalf of local government or similar
organisations during the past 5 years?
Yes / No
Provide 2 separate examples (e.g. 2 separate commissioning bodies)
Name:
Example 1.
Local Authority/Organisation
details:
Authority/Organisation:
Position:
Email:
Telephone Number:
Value (£) per annum:
Start date of service:
End date of service:
Details of experience:
answer maximum 500 words
Name:
Example 2.
Authority/Organisation:
Local Authority/
organisation details:
Position:
Email:
Telephone Number:
Value (£) per annum:
Start date of service:
End date of service:
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Details of experience:
answer maximum 500 words
Guidance
D2
Information should be relevant to the scope of your business and provide details of sub-contractors
contractual arrangements and monitoring
Do you sub-let any part of your advertising contracts?
Yes / No
If ‘Yes’, provide details of any work or service you would consider subcontractoring and how this would
be managed.
answer maximum 250 words
Guidance
D3
Your response should describe the level of control your organisation has for the advertising content on
the billboards that your organisation develop.
Does your organisation have a UK sales office reaching the UK advertising market
Yes / No
Provide information about your company’s sales operation to demonstrate how advertising spaces are
professionally managed and advertising content can be controlled in line with the ASA codes and the
Salford City Council Advertising Content Guidance.
answer maximum 250 words
D4
Please provide the number of large format sites that you have in place within the Greater Manchester
area broken down by format.
Answer
D5
Please provide a list of the Councils or public sector organisations where you have a formal agreement
for the development of large format advertising sites.
Answer
D6
Please explain how your company can assist the Council with the development of billboards within the
City
answer maximum 500 words
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SECTION E.
Guidance
E1
QUALITY ASSURANCE
Evidence should be supplied of satisfactory processes and procedures to enable the Council to be
assured that the services can be delivered to the required standards
Please indicate whether you organisation is registered under the ISO 9001 Scheme(s) or
any equivalent schemes for Quality Assurance.
If ‘yes’ please enclose a copy of certificate.
E2
Yes / No
Enclosed /
not enclosed
Please provide details of quality assurance procedures and processes you have implemented that are
relevant to this type of activity and any certificates obtained.
answer maximum 250 words
Guidance
E3
The Outdoor Media Centre’s (OMC) charter sets out the best practices to which members should
adhere to in order to enhance the effectiveness and wider reputation of the outdoor advertising medium
in the UK. Membership provides the Council with the confidence that the applicant conforms to these
standards
a
Is your company a member of the OMC and comply with industry codes of practice
and guidelines published in relation to outdoor advertising?
Yes / No
Is your company registered with an equivalent organisation and comply with industry
codes of practice and guidelines published in relation to outdoor advertising?
Yes / No
If ‘Yes’, please provide details of your registration, the name and details of the equivalent
organisation, including how it complies with the industry codes of practice and guidance
b
Do all contractors employed by your organisation carry up to date OMC passports and
refer to method statements and risk assessments for each outdoor site?
Yes / No
If ‘Yes’, provide details of how this is monitored
E4
What procedures do you have in place to ensure your organisations compliance with the industry
‘codes of practice’ (e.g OMC best practice)?
answer maximum 250 words
E5
Provide details of your organisations customer complaints procedure.
answer maximum 250 words
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SECTION F.
Guidance
F1
ENVIRONMENTAL
Salford's ‘Climate Change Strategy’ was launched in June 2010 to address the challenges of this issue.
The strategy has three purposes: to provide a broad framework for action, to encourage good practice
and partnership working between organisations and to demonstrate a range of action that is already
taking place across Salford
a
Please indicate if your organisation is registered under ISO 14001 Environmental
Management Systems?
ISO 14001 Certificate No..........................................................
b
Guidance
F2
If NO, to ‘a’ has your organisation an environmental policy and management
systems does your organisation have which demonstrate its commitment to
minimising harm to the environment?
Yes/No
Enclosed / not
enclosed
Yes/No
Enclosed / not
enclosed
Examples: use of recycled materials, solar panels to generate power as an alternative to electricity etc
Sustainability of advertising displays. Outline your organisation’s policy in construction and
operation of advertising displays regarding sustainability issues
Answer Max 250 words
F3
What are your arrangements for recycling, waste disposal and any other approach that your
organisation undertakes that has a positive effect on protection of the environment?
Answer Max 250 words
SECTION G.
Guidance
Responses to G1 must address key points such as below. Please note this is not a definitive list.

recruitment and selection

workforce monitoring

staff development and training

participation in programmes to assist trainees/placements/staff from disadvantaged backgrounds
and/or groups at a disadvantage in employment (e.g. those with caring responsibilities, single
parents)
initiatives or programmes to promote an inclusive workplace
equality measures / targets / programmes and what progress has been made in meeting, which
may include: recruiting a more diverse workforce, encouraging internal representation at different
grades, measures to assist trainees/placements staff from disadvantaged backgrounds and/or
groups at a disadvantage in employment (e.g. those with caring responsibilities).


G1
EQUALITY AND DIVERSITY
Please provide examples of how your organisation has promoted equality and diversity in employment
and workforce development.
Where relevant, examples from other areas are acceptable. Applicants may include details of their
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equal opportunities policy (or comparable document). Please do not upload the policy.
Answer Max 350 words
Guidance
Responses to G2 must address the key points below. Please note this is not a definitive list.







G2
equality training for staff delivering services;
research & consultation with service users and/or communities;
specific projects designed to raise participation and inclusion of underrepresented/disadvantaged
groups;
designation of equality related KPIs or performance indicators;
monitoring of outcomes for equality groups;
increasing supplier diversity.
equality measures/targets, for example: Participation rates for groups experiencing disadvantage
or underrepresentation or known inequalities particularly in the local area (e.g. young people, lone
parents);
satisfaction ratings for different groups within user base, outcomes for different groups within user
base
Please provide examples of how your organisation has promoted equality and diversity in service
delivery.
Answer Max 350 words
SECTION H.
SOCIAL VALUE
The City Plan contains the vision for the City of Salford. This document outlines the outcomes for the citizens of
Salford. : http://www.salford.gov.uk/cityplan.htm
Guidance
Responses to E1 must evidence how you have delivered the same or similar objectives to that of the
Council’s.

Generating employment and training opportunities for long term unemployed people including
young people Not in Education Employment or Training (NEET).

Provision of training opportunities for young people

Promoting supply chain opportunities to new and small enterprises, including those based in and
around the area where the contract is being delivered

Demonstrating a commitment to disadvantaged communities
Increased benefits for the local economy

H1
The Council’s corporate objectives include maximising employment opportunities, reducing
worklessness (long term unemployment) and the wider regeneration of the communities that it serves.
Applicants should supply evidence of their track record in meeting similar requirements (known as
social value) in the services they deliver.
Example 1
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Detail of Social Value to the community
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Answer Max 200 words
Date/Period
Detail of Social Value to the community
Answer Max 200 words
Example 2
Date/Period
SECTION H. DECLARATION
I declare that the details submitted in this Pre-Qualification Questionnaire are correct.
The Applicant is the organisation, which it is proposed will enter into a Contract with the Council if
successful.
Signed:
Print Name:
Position:
Date:
Note:
A director or other senior representative of the organisation must sign this form.
This can include an electronic signature.
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