WELCOME
EF 105
Fall 2006
Week 04
Major Objectives
1. Use the AutoContent Wizard to create a
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presentation.
View and edit a presentation.
Save and open a presentation.
Delete, move, and insert slides.
Size and move placeholders.
Run a slide show.
Change fonts and formatting.
Insert pictures and clip art.
Preview and print a presentation.
Minor Objectives
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Create and enhance a table.
Modify graphic objects and create a text box.
Change the presentation’s design and color scheme.
Change slide and title masters.
Duplicate and hide slides.
Add animation, sound, transition, and build effects.
Control and annotate a slide show.
Create speaker notes.
Print scaled and framed handouts.
Writing Presentations
Audience
Subject
Presentation
Introduction
Formal
Presentation
Message
Informal
Presentation
Conclusion
Etiquette
Purpose
Benefits of Using
Presentation Visuals
 Enhances speaker’s delivery
 Clarifies and emphasizes important points
 Meets audience’s expectations for up-to-date
visuals
 Reduces time required to present
 Increases audience retention
 Increases speaker’s ability to meet
goals and lead a group to consensus
Benefits of the One-minute Slide
 Avoids presentation
overload
 Leads to concise
presentation of the
content
 Keeps the focus on
speaker
Guidelines for Using Visuals Effectively
 Design visuals with high impact:
Limit the number of visuals to avoid overload
– Include only one major idea you want the audience to
remember
– Keep design concise, simple, error-free,
– and readable
– Double-check to insure visuals are Refer to the visual and
let audience know how it fits into the presentation
 Maintain eye contact with the audience and raise voice slightly
when using a visual
 Paraphrase rather than read the visual line for line
 Step to one side so the audience can see the visual clearly
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INTRODUCING POWERPOINT
Graphics presentation program
 Produce a high quality presentation
 Simple transparencies or onscreen slide show
Features of presentation program
 Text handling
 Outlining
 Graphing
 Drawing
 Multimedia support
POWERPOINT FEATURES
Slides with different layouts
Professionally designed templates
Web pages for use on the Web
Variety of print options
TEMPLATE
File that includes predefined settings
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Default settings
Used as a pattern
Other templates available
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Design templates
 Design concepts
 Fonts
 Color schemes
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Content templates
DESIGN TEMPLATE
Professionally created slide designs
Contains
 Color schemes, custom formatting, and background
designs
 Styled fonts and professional layouts
Additional designs available at the MS Office
Template Gallery Web site
CHANGING THE COLOR SCHEME
Each design template has alternate color schemes
 Select color scheme
 Preview selection
Can customize
MASTER
Special slide that controls format and placement of titles
Any changes to master affects all slides
Master slides for these components
 Title slides
 Slides
 Notes pages
 Handout pages
Slide Masters in Different Templates
MASTER SLIDES
Master
Function
•Slide Master Defines the format and placement of title, body and
footer text, bullet styles, and background design and
color scheme of each slide in the presentation.
•Title Master
Defines the format and placement of titles and text
for slides that use the Title Slide layout.
•Handout
Defines the format and placement of the slide image,
text, headers, footers, and other elements that are to
appear on every handout.
Notes Master Defines the format and placement of the slide image,
note text, headers, footers, and other elements that
are to appear on all speaker notes
CHANGING MASTER SLIDES
Modifying the slide
master
Modifying the title
master
Reapplying a slide layout
AUTOCONTENT WIZARD
Helps you determine
the content and
organization
Guides you through
a series of questions
Creates a new
presentation
SLIDE
Page of your
presentation
Title slide is first
Additional slides
available
VIEWING THE PRESENTATION
View
Command
Button
Description
Normal
View/Normal
Provides three
working areas –
outline, slide,
speaker notes
Slide Sorter
View/Slide Sort
Displays a miniature
of each slide
Slide Show
View/Slide Show
Displays each slide
in full screen for
practice
USING NORMAL VIEW
Default view
Three panes are displayed
 Outline pane
 Slide pane
 Notes pane
Slide tab displays thumbnails
USING SLIDE SORTER VIEW
Displays thumbnails of each slide
Easier to manage slides
 Timing
 Transitions
 Special effects
SPLITTING TEXT BETWEEN SLIDES
Limit # of bullets on a slide
Limit # of words on a slide
Can split text into two slides
 Click the AutoFit
Options button
 Choose Split text
between two slides
LAYOUT
Arrangement of
items on slides
27 predefined layouts
Can change and
reapply
Auto adjustments
GRAPHICS
Graphic
Drawing object
Picture
Clip art
Embedded object
MODIFYING GRAPHIC OBJECTS
Use text and content layout
Recolor a picture
SPECIAL EFFECTS
Animating an object
Adding sound effects
Adding transition effects
Adding build effects
CREATING SPEAKER NOTES
Helps you to remember
important points
Notes pages view
 Miniature of slide
 Area to enter speaker
notes
PRESENTATION EXTRAS
Customizing print settings
 Orientation
Scaling and framing
 Size slides to fill page
 Add borders to slides
PRESENTATION POINTS
The message is the most important part of the slide
show. Do not allow visual clutter to interfere with
message.
Text Tips
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Limit text to six lines, six words per line. This will
allow highlighting important points.
Visible from back of room. Text contrasts to
background.
Recommended text sizes
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44 points for titles
32 points for text
28 points for subtext
18 points minimum
Maximum 3 fonts per slide (Script or italic is hard
to read)
PRESENTATION POINTS
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Text Tips (cont.)
Simple templates
Spell check and proofread
Phrases are preferred to sentences
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Graphics Tips
Used to enhance presentation and can help
communicate more effectively
No more than 3 text slides in a row without graphics
Tables, graphs, Internet pictures can add visual interest
Suggestions for Group Presentations
 Introduce your team early to avoid later breaks
 Each speaker should conclude by making a logical
transition to the topic the next speaker will cover
 Be a good audience while other team members are
presenting
 Never interrupt unless to correct a major inaccuracy
(this includes making side comments)
 Consider the use of dialogue, role playing, debates,
and choral readings to better communicate certain types
of content
PRESENTATION PRACTICE
Open the presentation file and discuss features
Modify the Powerpoint Practice file
(PowerpointPractice.ppt) to create a presentation
about yourself and your chosen field of
engineering.
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Add at least 4 slides
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Change the background
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Add graphics to your new slides
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Insert a table on one slide
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Add animation
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Create slide show with transitions