Administrative Assistant I
Purpose
Purpose:
Provides varied administrative support for the Assistant Vice President of Student Affairs and 3
reporting departments.
Essential Functions
Function 1:
Requires exercise of independent judgment, initiative and ability to make decisions relative to
The Big Event, Alternative Spring Break program, Student Activities and University Events
when necessary. Assist with the management of major university wide programs including but
not limited to overseeing participants database, scheduling student training, collection of monies
and payments for deposits and preparing travel.
25 % Time
Function 2:
Responsible for data entry for reports, letters and forms,newsletters and other various documents.
Assist in the development and implementation of internal policies and procedures.
25 % Time
Function 3:
Maintain calendar of events and schedules and coordinates meeting arrangements and special
events. Coordinate and maintain calendar for departmental conference rooms. May serve on
University and divisional committees.
10 % Time
Function 4:
Daily administrative departmental operation which include but not limited to opening and
closing office, student staff supervision, main point of contact for calls and student services.
Orders and organizes departmental supplies. Acts as the unit liaison with other departments and
outside agencies. Oversees mail distribution, routing of departmental contracts. Serves as back
up for other Administrative and support personnel. Performs other duties as assigned.
20 % Time
Function 5:
Coordinate equipment and vehicle usage. Coordinates and maintains calendar of events on behalf
of departments including scheduling meeting room requests and maintaining meeting minutes.
Oversees departments vendor program including scheduling dates, reserving space and collecting
vendor fees.
20 % Time
Function 6:
% Time
Function 7:
% Time
Function 8:
% Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other functions as assigned.
Qualifications
Required Qualifications:
Bachelor's degree with 1 year upper level secretarial experience or high school with 5 years of
increasingly responsible administrative, secretarial and clerical experience with 1 year of
supervisory experience. Use of personal computer and Microsoft office software and standard
office equipment. Proficiency in all phases of worked performed. Usual office environment.
Specific job requirements include but not limited to effective organizational skills, time
management, oral and written communication skills. Comfortable working with a diverse
population. Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to month/year), job
title, summary of job duties and 2) Education: college or college degree, list school name, degree
type, major, graduated or not, and hours completed if not graduated. Preferred Qualifications:
Preferred Qualifications:
Knowledge and understanding of student services and events. Proficient in spelling, grammar
and business writing. Ability to be poised and professional under stressful situations in dealing
with conflict resolution. Familiar with a university setting and understand the role.