Job Title (code): Administrative Assistant I (9008)
Purpose
Purpose:
To provide skilled administrative support to Health Services patients and staff by performing duties
related to front office operations, managing unit personnel files and staff payroll and maintaining the
credentialing and privileging function for licensed healthcare professionals.
Essential Functions
Function 1:
Determine patient eligibility for care based on regulations and policy, answer phones and determine
when a patient must be sent to nursing for triage, schedule appointments, greet and process incoming
patients, schedule follow-up appointments, close the front office daily.
30 % Time
Function 2:
Process new staff into the Health Center, maintain personnel files according to Accreditation
Association for Ambulatory Health Care (AAAHC) standards, monitor and track staff training, process
time reporting and payroll, ensure casual staff agreements are current and processed according to
university requirements.
10 % Time
Function 3:
Receive approved requests for travel, process requests, ensure staff do not exceed annual continuing
medical education allotments, process travel vouchers for payment.
10 % Time
Function 4:
Manage the credentialing and privileging activities for all licensed professional staff according to
AAAHC standards. Initiate the credentialing process, review completed applications and conduct
primary source verification of the information submitted, assemble credentialing and privileging files
for each licensed professional, enter credentialing information into a spreadsheet with continuous
review to ensure all requirements are current and up to date.
20 % Time
Function 5:
Support Health Services Director. Take minutes of the following committees: Department
Head/Quality Improvement, Providers' Committee, Advisory Committee, and publish minutes within
five business days following each meeting.
30 % Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other functions as assigned.
Qualifications
Required Qualifications:
Bachelor's degree with 1 year upper level secretarial experience OR high school or equivalent with 5
years of administrative, secretarial, and clerical experience. Applicants must include in their online
resume the following information: 1) Employment history: name of company, period employed (from
month/year to month/year), job title, summary of job duties and 2) Education: If some college or
college degree, list school name, degree type, major, graduated or not, and hours completed if not
graduated.
Preferred Qualifications:
[None Provided]