THE UNIVERSITY OF TEXAS AT ARLINGTON
ADMINISTRATIVE AND PROFESSIONAL (NON-TEACHING) JOB DESCRIPTION
TITLE:
CODE:
Director of Special Events, Office of the President
0349
VACANT
FUNCTION: To direct the planning, implementation and logistical support for
university events, as directed by the President.
SCOPE: Responsible for developing and maintaining favorable working relationships
with faculty, staff and leaders of community groups in planning and scheduling events for
the President. Responsible for making all arrangements with ARAMARK and other food
service providers which cater events sponsored by the President.
DUTIES AND RESPONSIBILITIES:
Typical:
Meet with appropriate University faculty and staff to plan and schedule events.
Coordinate and direct events on and off campus, including those at the home of the
President. Serve as liaison with catering services and reservations personnel. Prepare
correspondence, invitations, name tags RSVP lists, etc.
Supervise the maintenance of computer databases of associates, including UTA faculty
and staff, community leaders and legislators, and university supporters such as donors,
alumni, and advisory boards. Maintain accurate records of activities, expenditures and
schedule.
Keep the Public Affairs Office informed of publicity for events open to the public.
Respond to all inquiries by phone, in person or through mail. Perform related duties as
required.
Periodic:
Recommend new procedures and policies for improvement of support activities. Prepare
reports as assigned. Serve on special committees as appointed by the President.
ACCOUNTABILITY
REPORTING RELATIONSHIPS
REPORTS TO: Special Assistant to the President and from the President
SUPERVISES: employees, student workers, selected university personnel, caterers and
contractors
INTERNAL CONTROL: Responsible for the design, execution, and effectiveness of a
system of internal controls which provides reasonable assurance that department
operations are effective and efficient, department assets are safeguarded, department
financial information is reliable, and the department complies with applicable laws,
regulations, policies, and procedures.
WORKING CONDITIONS: Normal Office conditions. Some work will be performed
on weekends and in the evenings. Ability to work flexible hours; weekends and nights
occasionally required. Ability to exercise initiative, independent judgment, discretion
and flexibility required. Willing to work with associates as a team member, with the best
interest of the university as the goal. Must be able to deal tactfully with a wide range of
diverse individuals and groups. Must keep confidences and release information only
when there is a professional need to know. Must be detail-oriented.
REQUIRED QUALIFICATIONS: Bachelor’s degree or related experience.
Experience involving the coordination of events and social activities from inception to
completion. Typing 65 wpm. Expert computer skills.
OTHER REQUIREMENTS: Specific job requirements or physical location of some
positions allocated to this classification, may render the position security sensitive, and
thereby subject to the provisions of Section §51.215 Texas Education Code.
DATE: 9/17/02 (revision)