Administrative Assistant I
Purpose
Purpose:
The Administrative Assistant I assumes responsibility for a variety of internal
administrative duties including budgets, facilities management, employee services
and project management.
Essential Functions
Function 1:
Budgets: Utilize budgetary, analytical, and forecasting skills. Utilize specialized
software packages such as spreadsheets, graphics, word processing, and database
management.
30 % Time
Function 2:
Reception: Responsible for supervising the Senior Office Assistant and the reception
area. Conduct performance reviews, coordinate reception services and develop
administrative protocols.
30 % Time
Function 3:
Facilities Management: Maintain files, conduct inventory of property, maintain
equipment, submit/track work orders and provide support for the physical work
environment.
20 % Time
Function 4:
Project Management: Manage logistics, purchase supplies and provide on-site
support for activities. Maintain and reconcile ProCard account. Coordinate travel
arrangements and reimbursements.
20 % Time
Function 5:
% Time
Function 6:
% Time
Function 7:
% Time
Function 8:
% Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other functions as assigned.
Qualifications
Required Qualifications:
Bachelor's degree with 1 year upper level secretarial experience OR high school
graduation or equivalent with 5 years of administrative, secretarial, and clerical
experience with 1 year of supervisory experience. Applicants must include in their
online resume the following information: 1) Employment history: name of company,
period employed (from month/year to month/year), job title, summary of job duties
and 2) Education: If some college or college degree, list school name, degree type,
major, graduated or not, and hours completed if not graduated.
Preferred Qualifications:
Excellent communication skills. Experience managing budgets and providing
customer service. Experience with MS Office suite. Prior University experience. Close
attention to detail and a self starter.