Administrative Assistant I
Purpose
Purpose:
Serve as a key member of the Athletic Development team by providing necessary
administrative support to the Sr. Associate Athletic Director for Development and the
Development Coordinator.
Essential Functions
Function 1:
Responsible for managing administrative functions for the Athletic Development
staff, including correspondence, files, email, voice mail, travel arrangements and
calendar management.
10 % Time
Function 2:
Schedule internal and external meetings and prospect appointments.
5 % Time
Function 3:
Prepare correspondence and briefing materials on donors and prospects. Respond to
inquiries by phone, in person or by mail.
20 % Time
Function 4:
Prepare documents regarding expenditures. Coordinate travel arrangements and
prepare vouchers for payment and reimbursement.
5 % Time
Function 5:
Help coordinate and work at athletic events such as Hall of Honor, golf tournaments,
Maverick Club functions and other fundraising events.
20 % Time
Function 6:
Maintain Raiser's Edge database records to track donor activity and record updates.
Assist with preparation of solicitation materials and manage confidential information
on donors and prospects.
20 % Time
Function 7:
Maintain database for Maverick Club.
20 % Time
Function 8:
% Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other functions as assigned.
Qualifications
Required Qualifications:
Bachelor's degree with 1 year upper level secretarial experience OR high school
graduation or equivalent with 5 years of increasingly responsible administrative,
secretarial or clerical experience. Applicants must have excellent organizational and
communication skills. Applicants must possess the ability to prioritize workload for
timely completion of important tasks and be able to maintain confidential
information. Applicants must include in their online resume the following
information: 1) Employment history: name of company, period employed (from
month/year to month/year), job title, summary of job duties and 2) Education:
college or college degree, list school name, degree type, major, graduated or not,
and hours completed if not graduated.
Preferred Qualifications:
1 year experience in a development/fundraising, university, or non-profit
environment. Proficiency with Microsoft Word, Excel and other common office
systems. Willingness to learn new software including database programs. Ability to
handle multiple tasks in a busy office with a professional demeanor. Excellent
customer service skills. Ability to maintain confidentiality. Advanced knowledge of
computer technology, including the ability to use specialized software packages for
spreadsheets, graphics, word processing and database management. Outstanding
time management skills are essential.