Administrative Services Officer I
Purpose
Purpose:
Oversee the administrative end of the Mechanical and Aerospace Engineering
academic unit within the College of Engineering
Essential Functions
Function 1:
Oversee workload of 6 clerical staff and providing guidance and counsel to 5
technical staff members. Plan and organize staff duties and distributes work
accordingly. Administers various tasks among the staff to carry out the initiatives
mandated by the department chair.
15 % Time
Function 2:
Provide Chair with reports and statistics as required by the college and university
regarding budget expenditures and faculty productivity reporting. Prepare draft
reports and other correspondence with pertinent information to assist Chair with
managerial report to the College of Engineering and Provost
25 % Time
Function 3:
Manage departmental expenditures and provide the Chair with scheduled financial
overview and projection of fund balances throughout the year. make expenditure
decisions and identify sources of funds for departmental operating needs.
25 % Time
Function 4:
Assist all faculty with his/her account grant management starting with the startup
package to hiring research assistant to help them understand their grant account
expenditures and balances. Guide faculty to follow the policies and procedures of the
University regarding procurement and employment of researcher and visiting
scholars.
25 % Time
Function 5:
Provide input for ongoing accreditation process of the Graduate Programs Reviews
and ABET.
5 % Time
Function 6:
Assist the Chair of Tenure and Promotion in preparing faculty packages following the
institute regulations and procedures for re-appointment, decision years, promotion
and tenure
5 % Time
Function 7:
% Time
Function 8:
% Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other related functions as assigned.
Qualifications
Required Qualifications:
Bachelor's degree in business administration or related field. Four years of
experience in administration or business management including at least two years at
the Administrative Assistant level or equivalent.
Preferred Qualifications:
This person must have 8 years experience working in Higher Ed; highly organized
and a willingness to work with others.