THE UNIVERSITY OF TEXAS AT ARLINGTON
ADMINISTRATIVE AND PROFESSIONAL (NON-TEACHING) JOB DESCRIPTION
TITLE: Assistant to the Dean of Engineering
CODE: 0338
FUNCTION: The incumbent will support the Dean of Engineering by performing all financial
activities assigned as well as carrying out the duties of Office Manager of College of
Engineering Dean's Office.
DUTIES AND RESPONSIBILITIES: Review and approve all financial activities for which
the Dean of Engineering has review and approval responsibilities. Approve all DEFINE activity
which must be approved by the Dean. Office manager for the Office of the Dean of Engineering.
Responsibilities include: staff supervision; facilities management; and office equipment
oversight. Budget Director for the College of Engineering including updates of budget records,
working with other departments to collect their figures and combining all data into a College
total for presentation to the Provost. Account reconciliation, creating spreadsheets to track
expenditures, reporting expenditure levels to the Dean, reviewing and approving procard activity
for the Dean. Interact with all levels of University and College of Engineering administrators,
faculty, and staff. Work closely with financial assistants in the college to help with questions and
problems that arise. This position reports to the Dean of Engineering. The primary responsibility
is to handle all assigned financial activities, including define approvals, for the Dean. The
incumbent will also be the Office Manager of the College of Engineering Dean's office.
ACCOUNTABILITY
REPORTING RELATIONSHIPS
REPORTS TO: Dean of Engineering
SUPERVISES: Administrative Assistant II, Administrative Assistant I, Office Assistant II,
Student Employees.
INTERNAL CONTROL: Responsible for the design, execution, and effectiveness of a system
of internal controls which provides reasonable assurance that department operations are effective
and efficient, department assets are safeguarded, department financial information is reliable, and
the department complies with applicable laws, regulations, policies, and procedures.
WORKING CONDITIONS: Exposure to standard office conditions; Repetitive use of a
keyboard at a workstation; Use of manual dexterity; Lifting and moving
REQUIRED QUALIFICATIONS: Bachelor's degree in accounting, business, finance, or
related field. 3 years experience preparing budgets. Equivalent combination of relevant education
and experience may be substituted as appropriate.
PREFERRED QUALIFICATIONS: Master's degree in business or financial discipline. 3
years of budget preparation and presentation in a college or university environment. 3 years
supervisory experience working as an office manager. Excellent computer experience with
spreadsheet and database proficiency (MS Office etc). Excellent interpersonal, organizational
and writing skills; ability to work independently, be detailed oriented, and able to work under
stressful situations in order to meet deadlines.
OTHER REQUIREMENTS: Specific job requirements or physical location of some positions
allocated to this classification, may render the position security sensitive, and thereby subject to
the provisions of Section §51.215 Texas Education Code.
DATE: 01/2007