The University of Texas at Arlington
Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
Introduction
The use of animals in research and teaching is a privilege that requires unique professional and moral
obligations. The University of Texas at Arlington is dedicated to supporting the education and research mission
of the University while maintaining compliance with federal and state animal care principles, guidelines, and
regulations. The University of Texas at Arlington’s Animal Care and Use Program encompasses all animals
used by the University for research, testing, and education.
The purpose of the Animal Care Facility Policy and Procedure Handbook, hereafter “the Handbook,” is to
provide investigators with information, resources, and guidance to appropriately conduct animal research in
accordance with the federal animal welfare regulations and University policy, while continuing to promote the
University’s overall research vision.
An “animal facility” is any area or space subject to the oversight of the University’s Animal Care and Use
Program. This includes space in the University’s centralized animal care facility or approved satellite facilities
which may be used for animal procedures, surgery, housing, holding areas, animal displays, or
teaching/classroom areas that utilize animals. References to the University’s “Animal Care Facility” or “ACF”
include all approved facilities.
The Animal Care and Use Program reports administratively to the Vice President for Research and is composed
of three main branches: Research Administration, the Institutional Animal Care and Use Committee (IACUC),
and members of the University community who use animals in their research.
Research Administration
The Animal Care and Use Program is centralized under the Office of Research Administration, reporting to
the Vice President for Research. Research Administration is responsible for administrative oversight and
management of the Animal Care Facility including procurement, veterinary care, facility maintenance,
budgeting, per diem, and general husbandry of animals used by the University. Research Administration is
also responsible for oversight, establishment, and coordination of the Animal Facility Operations
Committee.
IACUC
The University of Texas at Arlington’s Institutional Animal Care and Use Committee (IACUC) provides
oversight to the University's animal care and use programs, facilities and procedures ensuring the
appropriate care, use and humane treatment of animals being used for research, testing and education. The
IACUC is responsible for reviewing all requests for approval to use vertebrate animals, ensuring compliance
with federal regulations. The IACUC also performs inspections of all approved animal care facilities, and
oversees training and educational programs.
Animal Researchers
The University of Texas at Arlington is dedicated to achieving and maintaining the highest standards of
excellence in its Animal Care and Use Program. The faculty and staff of the Animal Care Facility recognize
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Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
and commit to meeting their responsibilities to ensure that these high standards are translated into the
provision of outstanding husbandry and medical care to all animals at the University. In turn, every person
using animals, whether investigator, technician, student, or instructor, must be aware of and abide by their
attendant obligations to assure that animals utilized by the University's programs are used in a humane
manner.
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Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
Animal Research Regulatory Requirements
and the Institutional Animal Care and Use
Committee
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The University of Texas at Arlington
Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
I. LAWS, POLICIES, AND STANDARDS RELATING TO THE
HUMANE CARE AND USE OF ANIMALS
A. Animal Welfare Act
The Animal Welfare Act of 1966 and its amendments regulate the transportation, purchase, sale, housing, care,
handling, and treatment of animals used in research and teaching, for exhibition, and sold by commercial
enterprises as pets. The Act
specifically includes dogs, cats, nonhuman primates, guinea pigs, hamsters, rabbits, wild animals (excluding
birds and cold-blooded), and any other warm blooded animals that the Secretary of Agriculture determines are
being used or are intended for use for research, experimentation, testing, teaching, exhibition purposes, or as
pets. Farm animals used in
biomedical research is subject to the provisions of the Animal Welfare Act. Historically, the Secretary has not
regulated rats, mice and birds; however repeated lawsuits are being heard in Federal Court which attempt to
change this policy.
The Act addresses such issues as exercise for dogs, obtaining dogs and cats from sources which have complied
with holding periods, care of nonhuman primates to ensure their psychological well-being, the composition and
duties of an institutional animal care and use committee (IACUC), adequate veterinary care and responsibilities
of the attending veterinarian, record keeping and training of all personnel using laboratory animals in humane
methods of animal maintenance and experimentation. The Institutional Animal Care and Use Committee
(IACUC) must be composed of one (or more) veterinarian, one (or more) person unaffiliated with the institution
other than by IACUC membership, and one (or more) scientific members. The IACUC is responsible for
reviewing all activities using animals to make certain that they meet criteria listed in the law. In addition, the
IACUC must conduct semiannual programmatic reviews and inspections of all animal study areas and animal
facilities to ensure that facilities comply with standards and that there are no significant deviations of research
practices from the originally
approved protocols.
The Animal Welfare Act is administered by the United States Department of Agriculture (USDA), specifically,
the Regulatory Enforcement and Animal Care branch (REAC) of the Animal and Plant Health Inspection
Service (APHIS). Research facilities are subject to unannounced inspections by USDA veterinarians and are
required to furnish annual reports that include, besides other information and assurances, the common names
and numbers of animals used listed by procedures involving:
(a) no pain or distress (routine procedures which produce only momentary pain, such as injections are
included in this category), (b) pain or distress for which appropriate anesthetic, analgesic or tranquilizing
drugs were used, and (c) pain or distress for which the use of appropriate drugs would adversely affect the
procedures, results, or
interpretation of the research.
The report must certify that anesthetic, analgesic, and tranquilizing drugs were used appropriately during
research and testing and that the principal investigator has considered alternatives to painful procedures.
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Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
Noncompliance with USDA standards for the humane handling, treatment, and transportation of animals may
lead to substantial fines and/or suspension of animal research activities.
Mailing Address: Secretary of Agriculture, U.S. Department of Agriculture, Washington, D.C. 20250, or call 1800-245-6340 (voice) or (202) 720-1127 (TDD)
B. Public Health Service Policy on Humane Care and Use of Laboratory Animals
The Public Health Service (PHS) Policy on Humane Care and Use of Laboratory Animals incorporates the
changes in the Public Health Service Act (PHS Act) mandated by the Health Research Extension Act of 1985,
public law 99-158. The PHS Policy requires that each institution receiving PHS funds for research involving
animals submit detailed information regarding the institution's program for the care and use of animals
(including farm animals, mice, and rats) to the Office of Laboratory Animal Welfare (OLAW). This information
is in the form of an Animal Welfare Assurance, which is updated annually and must be resubmitted at least
every five years. Significant changes in existing assurance status or problems encountered in implementing this
policy must be reported immediately to the OLAW.
C. U.S. Government Principles for the Utilization and Care of Vertebrate Animals
Used in Teaching, Research, and Training
The U.S. Government Principles for the utilization and Care of Vertebrate Animals Used in Testing, Research,
and Training were developed by the Interagency Research Animal Committee (IRAC). These principles are
consistent with guidelines that have been adopted for laboratory animal care and use at The University of Texas
at Arlington.
D. Guide for the Care and Use of Laboratory Animals
In 1962 NIH contracted with the National Academy of Sciences Institute for Laboratory Animal Resources to
develop what is now called Guide for the Care and use of Laboratory Animals (The Guide). The Guide
underwent its sixth revision in 1996. The Guide’s purpose is to help scientific institutions in using and caring
for laboratory animals in ways judged to be professionally appropriate. The Public Health Service requires
institutions to use The Guide as a basis for developing an institutional program for activities involving animals.
The Guide for the Care and Use of Laboratory Animals is also used by the Association for the Assessment and
Accreditation of Laboratory Animal Care (AAALAC) as a basis for its accreditation of institutions.
E. Good Laboratory Practice Act
The Good Laboratory Practice (GLP) regulations pertain to non-clinical laboratory studies done in support of
applications for research or marketing permits for products regulated by the Food and Drug Administration
(FDA). The GLP regulations, as they apply to the use of animals, address such issues as construction and
maintenance of facilities, quarantine and isolation, disease diagnosis and treatment, animal identification,
caging and routine care, sanitation, and documentation requirements.
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Office of Research Administration
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Updated September 2015
The FDA recognizes the importance of the humane care of experimental animals. The FDA stance on animal
experimentation has been published on the Non-clinical Laboratory Studies, Good Laboratory Practice
Regulations, and Federal Register. Vol. 43, No. 247, pg. 60003, December 22, 1978. The following excerpt
from these regulations describes the FDA policy as regards to humane care and use of experimental animals:
The issue of using animals in laboratory experiments designed to establish the safety of regulated products has
been raised many times in the course of agency rule making. The position of FDA has been consistent on this
issue. The use of animal tests to establish the safety of FDA regulated products is necessary to minimize the
risks from use of such products by humans. The humane care of test animals is a recognized and accepted
scientific and ethical responsibility and is encouraged both by various agency guidelines and the Animal
Welfare Act. The good laboratory practice regulations should, in fact, encourage the humane treatment of
animals used in non-clinical laboratory studies by establishing minimum requirements for the husbandry of
animals during the conduct of such studies.
In addition, there should occur a reduction in the amount of animal testing that has to be repeated or
supplemented because the original studies were inadequate or inappropriate to establish the safety of FDA
regulated products.
F. Controlled Substances Act
Potentially addictive or habituating drugs for human or animal use are classified under this law. Examples of
controlled substances include barbiturates and narcotics. The Department of Justice, Drug Enforcement
Administration (DEA), enforces
this law and requires appropriate security and record management of these substances.
Information regarding a DEA license can be found at: http://www.deadiversion.usdoj.gov/drugreg/process.htm.
G. American Veterinary Medical Association (AVMA) Panel on Euthanasia
The recommendations of the AVMA Panel on Euthanasia (2000) are the prime reference for methods of
euthanasia of animals. The methods of euthanasia recommended by the American Veterinary Medical
Association (AVMA) Panel on Euthanasia are considered acceptable by both the NIH Policy and the Animal
Welfare Act.
II. INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE (IACUC)
A. Membership
By mandate of the Animal Welfare Act and PHS Policy, each institution using animals must have a committee
to oversee animal care and use. The membership of these committees must include a Doctor of Veterinary
Medicine with experience in laboratory animal medicine, an individual who is not otherwise affiliated with the
institution, and practicing scientists who are experienced in research involving animals. The University of
Texas at Arlington’s Institutional Animal Care and Use Committee (IACUC) acts as the regulatory arm of the
animal care and use program. The Committee performs all duties as outlined by the PHS Policy and Animal
Welfare Act including reviewing all studies, classes, and experiments which require the use of any vertebrate
animal species.
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Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
B. IACUC Policy
A separate and distinct UT Arlington IACUC Policy is available which details the IACUC’s functions and
responsibilities. Each Investigator should obtain a copy from the Office of Research Administration website:
http://www.uta.edu/ra/oric/animal/forms/UTA_IACUC_Policy_Manual.doc.
C. Committee Actions
The IACUC meets once a month for protocol review, and at least two meetings each year are dedicated to
reviewing the Animal Care and Use Program and Animal Care Facilities. The Committee makes
recommendations concerning needs for physical deficiencies, which need correction, or for reviewing any other
problem or concern related to animal care and use. The Committee makes semi-annual inspections of all
facilities and laboratories where animals are kept for longer than 12 hours. The Committee, or its designate,
inspects research laboratories to observe surgical procedures and other studies to assure that animals are being
used according to approved methods and are receiving humane treatment. In an effort to assist investigators in
maintaining compliance with all laws and policies, the Institutional Animal Care and Use Committee (IACUC)
has authorized UTA Animal Care Facility personnel to visit research laboratories. Animal Care personnel will
examine issues such as: transport to and from the laboratory, areas for holding animals within the laboratory,
surgical or procedural techniques, care during recovery, training of research staff, drug use and storage, and
methods for humane euthanasia. Following the laboratory visit, Animal Care personnel may request the
investigator to amend the protocol to reflect current laboratory practices and personnel. In an effort to better
serve the investigator, research staff should use these visits to detail any problems or concerns they have with
the Animal Care Program.
D. Protocol Review
Prior to initiation of any project, class, testing procedure, or any other use of animals, the IACUC must review
and approve the use of the animals. The first step in this process is to obtain an Animal Care and Use Protocol
Form by downloading it from the Office of Research Administration website
http://www.uta.edu/ra/oric/animal/forms/AnimalSubject/IACUC_Form_2003_WD_Template.doc or by
contacting Regulatory Services in the Office of Research Administration (202 E. Border, Suite 201 or 817-2723723). The form is completed by the investigator and returned to Regulatory Services. When an NIH sponsored
research project is involved, Regulatory Services will obtain the PHS grant proposal form and compare it for
consistency with the IACUC Protocol Application as an assurance to PHS policies.
F. Reporting Deficiencies in Animal Care and Treatment
Complaints or concerns regarding the care and use of research animals or charges of animal abuse should be
made directly to the Office of Research Administration either verbally or in writing (817-272-3723, Box
19188). Concerns may also be addressed to the Chairperson of the Institutional Animal Care and Use
Committee (iacuchair@uta.edu), an IACUC Committee member, the Animal Facility Manager/Veterinary
Technician (817-272-5236 or acf@uta.edu), or to the Institutional Official (referenced in the Directory section
of this handbook).
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Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
If serious allegations of abuse are being made, the Chairperson of the IACUC and the Vice President for
Research should also be informed in writing of the charges. Confidentiality will be maintained if requested. The
Attending Veterinarian, Office of Research Administration, and IACUC Chairperson will keep persons
expressing concerns informed of actions. The Attending Veterinarian, Office of Research Administration,
IACUC chairperson, or designee, shall conduct an investigation of the allegations. Investigators, or other
personnel, who are the subject of a complaint shall be informed in writing as to the nature of the complaint.
Documentation will be maintained, giving the complaint, the review, and action taken to clarify or rectify any
problems identified.
Employees who bring legitimate concerns to the attention of the University regarding animal care and use are
protected under the Animal Welfare Act from retribution by their employer or the University.
Contact information to report animal health concerns is posted in the central Facility.
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The University of Texas at Arlington
Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
Operational Guidelines for the Animal Care
Facility
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The University of Texas at Arlington
Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
III. ANIMAL CARE FACILITY
The Animal Care Facility (ACF) is an important resource for UT Arlington to conduct research and teaching
activities. As such, the ACF is primarily supported financially and administratively by the University as a
whole. Operating as a recharge center, the ACF is secondarily supported by Animal Researchers through partial
reimbursement of animal husbandry expenses (per diem).
A. Operating Hours / Weekend and Holiday Care
The animal facilities husbandry and staff operating hours are 8:00 A.M. to 5:00 P.M. Monday through Friday.
On weekends, holidays, and ACF staff vacation / sick leave days, the husbandry will be provided by Office of
Research Administration staff (GRA / student workers). The ACF staff will verify on Monday morning or the
day following a holiday, vacation day or sick leave day, that the animals were taken care of by checking the
husbandry log sheets at every animal room door. The Principal Investigator is responsible for monitoring
animals on weekends, holidays, or ACF staff vacation days in special situations, such as after a surgical
procedure.
B. Training Requirements
The Animal Welfare Act was revised in 1985 to include training requirements for personnel working with
animals. The IACUC is to administer the training program at each institution. At UT Arlington, the IACUC,
through the expertise of the Attending Veterinarian, provides training through the Office of Research
Administration to all those who use or care for animals. All researchers (faculty, staff, students, etc.) who will
handle animals or animal tissues are required to take the Laboratory Animal Training Association (LATA)
Online Training course, specifically the Base Module, the Occupational Health and Safety module and the
modules which correspond to the species which they use. In addition, anyone performing survival surgery on a
vertebrate species is required to take the session on "Rodent Aseptic Surgery Techniques” and “Anesthesia and
Analgesia of Rodents.” The online sessions and log-in instructions can be found on the Research
Administration website: http://www.uta.edu/ra/oric/animal/training.htm. In addition to the online training,
everyone is required to attend a “hands-on” training/animal facility orientation, which involves demonstrating
proper handling and use of laboratory animals that will be in use, a tour of the animal care facility and review of
Animal Care Facility policies. The Attending Veterinarian or the on-site ACF staff are always available to
assist or instruct in any invasive or handling technique of laboratory animals. Contact ACF staff for scheduling
(817-272-5236 or acf@uta.edu).
Individuals will not be granted access to the ACF until evidence of training certification is provided. To
become certified to enter the Animal Care Facility, you must have on file with the Office of Research
Administration your required LATA Online Training Certifications, Certification from ACF staff that the
hands-on training and orientation to the Animal Care Facility has been completed (Faculty are exempt from the
hands-on training), and a Tetanus Immunization Record reflecting proof of Tetanus immunization within the
last 10 years.
C. Space Allocation in the Central Animal Care Facility
1. Overview:
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Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
The central Animal Care Facility was established by the University to appropriately meet the needs of
investigators conducting animal research studies, while upholding the regulatory requirements and standards of
animal care outlined in the Animal Welfare Regulations, the PHS Policy, and the Guide for Care and Use of
Laboratory Animals. The central ACF is a shared University resource available to all researchers meeting the
eligibility requirements. Administrative oversight and management of the ACF is provided by Research
Administration.
Research Administration must consider the space and capacity needs of Animal Research Protocols as they are
approved by the IACUC. Additionally, department Chairs and Deans must consider ACF space needs for hiring
new faculty who conduct or plan to conduct animal research at UT Arlington. It is imperative that users are
accountable for efficient use of space and that space allocations are subsequently made based on this use and
need.
The centralized ACF has limited space and care must be taken to review the utilization, assignment and
allocation of space. These guidelines provide Animal Researchers a procedure and describe the considerations
given for the allocation of limited space in the ACF.
2. Eligibility:
Space in the Animal Care Facility is reserved for UT Arlington researchers/faculty who are actively conducting
animal research projects, directing student animal research projects, or faculty teaching courses that utilize
animals.
3. Typical Space Allocation Procedures:
a. Space Classification – the following classification system will be used to identify current utilization of
animal research space:
i.
ii.
iii.
iv.
v.
0 = Not Utilized
1 = Utilized Primarily for Storage
2 = Under Utilized
3 = Effectively Utilized
4 = Over Utilized
Space classifications will be determined primarily by ACF staff who are familiar with the day-to-day
operations and utilization of the Facility.
b. Requesting Animal Research Space - if specific laboratory space is required for an animal research
study, the following options are available:
i.
Option #1 – the Principal Investigator uses their existing space or makes arrangements with
another PI to share existing space. For spaces shared within a department, PIs within that
department should coordinate space needs with the department Chair.
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Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
Option #2 – the Principal Investigator makes a space request to the ACF staff (817-272-5236 or
acf@uta.edu). If possible, rearrangements or moving of animals/equipment is made to prepare
available space.
iii. Option #3 – the Principal Investigator seeks IACUC approval for a satellite animal facility
(housing animals outside of the centralized ACF). Satellite facilities have specific requirements
and standards that must be inspected and approved in advance by the IACUC.
ii.
If options #1 - #3 above are not feasible or appropriate for the project, a space review is initiated with
the Animal Facility Operations Committee.
4. Animal Facility Operations Committee:
The Animal Facility Operations Committee (AFOC) is comprised of the Vice President for Research (or
designee) and Chairs of departments that conduct animal research. This committee is charged with the
evaluation and prioritization of specific space requests and space allotments, annual review of ACF accounting
and per diem rates, and review of ACF security measures. The AFOC will also advise the University regarding
investments for facility upgrades/renovations and purchases of large equipment and instrumentation, and
provide assessments of future space and user needs.
D. Authorization and Access into the Animal Care Facility
Any individual seeking access to the animal care facility must have a justifiable reason and must meet at least
one of the following descriptions:
Group A
 A principal investigator, co-investigator, research assistant or student listed on an IACUC-approved
protocol
 A member of the IACUC or ACF staff
 Institutional Official for Animal Care
Group B
 Federal, state, or local inspecting agencies
 Campus Police
 Designated emergency personnel
 Essential maintenance personnel
1. Group A Access Authorization:
a. New faculty must have an approved IACUC protocol to obtain access to the facility. Students must be
listed on a faculty-sponsored IACUC protocol under the "Personnel" section. If they are not, the
student must be added to the protocol via an Amendment. The Amendment must be signed and
submitted by the faculty Principal Investigator.
b. Faculty and students seeking access to the Animal Facility must complete all training and
immunization requirements (online training requirements, hands-on training and facility orientation,
and tetanus immunization). For full instructions, please view the Research Administration website:
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Office of Research Administration
ACF Policy and Procedure Handbook
Updated September 2015
http://www.uta.edu/ra/oric/animal/training.htm. Please note that new protocols and amendments
cannot be approved until training requirements have been met.
c. Once an individual is listed on an IACUC-approved protocol (or has been added via an amendment)
and has completed all training and immunization requirements, they may contact ACF Staff
(acf@uta.edu, 817-272-3723) to schedule an appointment. During this appointment, a photo ID badge
will be created (this is different than the MavCard) and the individual's MavCard will be activated for
access to the animal facility.
d. When a student or project personnel completes work, the Principal Investigator should formally delete
the individual from their protocol through submission of an Amendment. This will trigger Research
Administration to delete the individual’s card access to the Facility.
e. Students enrolled in Animal Use Courses will only be permitted into the outer corridor and can only
enter into the Student Animal Laboratory. The Faculty Instructor must notify Research
Administration of the class to take place and provide a list of students. Research Administration will
activate access and issue the students a special classroom badge that indicates their access is for the
outer corridor only. Students participating in an animal use course will have card access terminated at
the close of the semester.
2. Group B Access Authorization:
a. University staff providing safety measures, security, and essential maintenance/construction may
require access to the Animal Care Facility. This may include maintenance personnel (Facilities
Management or contractors through Facilities Management), emergency/safety personnel
(Environmental Health & Safety), and Campus Police. Essential personnel may be granted card access
to the Animal Care Facility only by request from the staff member’s supervisor to the Office of
Research Administration (acf@uta.edu or 817-272-3723). Access requests should be limited to only
essential employees who may be required to perform work/services or provide emergency/security
response to the Facility. Upon receiving the supervisor’s request, the Office of Research
Administration will activate their MavCard access and add the individual to the authorized access list.
b. Maintenance and EH&S personnel should limit non-emergency work/services performed in the Facility
to normal business hours, 8:00 am – 5:00 pm. For these non-emergency work/services, maintenance
and EH&S personnel must contact the Animal Facility Manager or staff in advance (817-272-5236 or
acf@uta.edu). The ACF staff will first notify the appropriate Investigator if work or services is
necessary inside their personal laboratory/work space, or if it will have an affect on the Investigator’s
lab/work space or animals (noise, vibration, dust, etc.). Once the Investigator approves the visit or time
of work, the ACF staff will coordinate the visit with the maintenance or EH&S personnel. ACF staff
will escort visiting personnel into the Facility and monitor the work performed.
c. Non-emergency work/services performed after normal business hours should be avoided, but if
necessary, should follow the same procedures as item 2 above for notifying ACF staff so Investigators
can be notified in advance.
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d. In the event that emergency work/services are performed without prior notification to ACF staff and
Investigators, a summary of the response and services performed will be sent to ACF staff
(acf@uta.edu) as soon as possible after the event. ACF staff will notify the appropriate or affected
individuals.
e. Federal, state, or local inspecting agencies will be asked to present photo and agency identification
before entrance into the Animal Care Facility. The inspection agency personnel will be signed in as a
Visitor by ACF staff and issued a temporary visitor pass. ACF staff will escort the inspector(s) into the
Facility and accompany the inspector(s) throughout the Facility. At the conclusion of the inspection,
the visitors will sign-out and return the temporary visitor passes to ACF staff.
E.
Security
The University is dedicated to the progress and enhancement of knowledge that is obtained through humane
animal research. To preserve this goal, UT Arlington is fully committed to the protection of the entire animal
research program and ensuring the safety and well-being of all faculty, staff, and students participating in this
research. Animal rights groups that oppose animal research have long used peaceful demonstration to voice
their opinion. Unfortunately, some animal rights groups have become extremists resorting to harassment,
intimidation, violence, or other illegal activity to threaten animal researchers, facilities and research programs.
The use of animals in research is a privilege that comes with a great deal of responsibility. As participants in
the
animal research program, we must maintain our vigilance and increase awareness in order to protect ourselves,
the facility, and our resources.
1. Animal Facility Security Measures
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Card Access – the animal facility is protected by card access which can only be initiated by Research
Administration after meeting criteria requirements.
Criteria Requirements for Access – personnel must go through the IACUC approval process to be
added to a protocol under faculty sponsorship (UTA staff requires authorization from their supervisor),
complete in-person orientation, obtain immunization, and meet in-person with Research Administration
to obtain a photo identification badge.
Monitoring Access – Research Administration regularly audits the MavCard authorized access list to
ensure that it is consistent with the approved list and access criteria.
Alarm System – facility doors are armed with silent alarms that notify Campus Police if they are
propped or left open.
Police Monitoring - Campus Police monitors the facilities regularly, especially after-hours.
Security Assessment – Campus Police has conducted a security assessment of the Facility and will
continue to conduct routine security assessments, upon request by Research Administration. The
contact person is the Crime Prevention Specialist in the Campus Police department, 817-272-3003.
Video Monitoring – a video monitoring system allows staff to monitor halls and doorways during
business hours; after hours the video-feed is recorded.
Emergency Information – emergency contact lists are posted throughout the facility.
Secure Storage – lockers are available in facility breakroom for secure storage of personal items.
Alert Buttons – alert buttons are installed in the hallways and teaching area of the facility; button
activation will silently alert Campus Police to immediately respond.
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k.
Disaster Plan – the facility Disaster Plan provides guidance on handling and reacting to threats:
http://www.uta.edu/ra/oric/animal/animalcaredisasterplan.htm
2. Investigator Security Responsibilities
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
Faculty should carefully consider adding new project personnel and the access they will obtain.
Personnel must wear their photo ID badges at all times within the facilities. If you notice an individual
without a photo ID badge, ask to see it or report it immediately to animal facility staff (or Campus
Police if after-hours).
Do not allow tailgating into the facility. If an individual does not display a photo ID badge and
attempts to follow you into the facility, do not allow them inside. Report it to animal facility staff.
Faculty should monitor their students as much as possible, and be aware of the hours they will be
working in the facility. Everyone is encouraged to work in the facility during normal business hours.
Visitors are strongly discouraged. If a visitor is necessary, he/she must be approved in advance by
animal facility staff, and visits can take place only during normal business hours. Visitors will sign in
and receive a temporary pass. Individuals that fail to adhere to this rule will jeopardize their own
access privileges.
Be aware of your surroundings at all times - if you witness any suspicious activity or receive any
suspicious or threatening emails, phone calls, or mail, immediately notify Campus Police at ext. 23003.
If any suspicious activities or incidents take place at your home, call the local police department
immediately, then contact Research Administration as soon as possible for follow-up or resulting
communication to other staff/researchers.
Warn personnel not to give out sensitive information over the phone, to a visitor, or via e-mail — this
includes the names of scientists and others working with animals, location of animal facilities, and the
species and number of animals on the premises.
If you are threatened or arrive during a disturbance, do not confront the individuals directly. Remain
calm and courteous, but leave the area at once. Report it immediately to Campus Police, ext. 2-3003.
Frequently review (involve your personnel) the guidance in the facility Disaster Plan:
http://www.uta.edu/ra/oric/animal/animalcaredisasterplan.htm.
3. Visitors
In an effort to protect research animals and minimize any possibility of disease transmission, visitors (including
family members and especially children) are not allowed in the animal facilities without prior approval of the
Office of Research Administration/ACF Staff. Visitors are only allowed under special circumstances and must
adhere to the following procedures:
a.
b.
c.
d.
The faculty sponsor must approve of the visit and escort the visitor to the facility.
The visit must be for a justifiable reason.
The Animal Facility Manager (817-272-5236 or acf@uta.edu) must be contacted in advance for
approval. The Visitor is required to sign-in with the ACF Manager and be issued a special Visitor Pass.
Visitors must be accompanied by ACF staff into the facility unless the guest will be accompanied by an
authorized Principal Investigator for the length of the visit. A Visitor may not be left alone at any time
without the Principal Investigator or ACF staff.
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e.
f.
g.
h.
i.
The visit must be for a brief time period and the visitor must not appear as if they are collaborating or
working on any animal research protocol (individuals conducting work with animals must be listed as
personnel on a UTA IACUC-approved protocol).
The visit must take place during normal business hours, between 8:00 am - 5:00 pm.
The visitor must wear the Visitor Pass at all times inside the Facility.
The Visitor Pass must be returned to the ACF Manager at the end of the visit. These passes are
numbered and individuals will be contacted if a pass is not returned.
Any unauthorized personnel found in the Animal Care Facility will be escorted out by Campus Police.
4. Photographs or Videotapes of Research Animals
Photographic equipment and personnel entering animal rooms can be detrimental to the animals' health and well
being. Bright lights can affect the animals' photoperiod and cause retinal damage in some species. Noise from
personnel and equipment can disturb the animals and cause stress-related reactions. For all of these reasons, the
use of still and video cameras is not allowed in the animal rooms except in certain circumstances. These
exceptions are:
a.
For research purposes. Research staff is urged to carefully consider all possible interpretations of
pictures of research animals taken for documentation or publication.
b.
Documentation requirements by USDA representatives.
c.
Documentation by Animal Care Facility personnel.
d.
Public or University media representatives may, on occasion, be allowed access to facilities for
photographic purposes. The UTA Animal Care Facility reserves the right to select animal rooms and
specific animals for photography purposes to minimize contamination of clean facilities and disruption
of research protocols.
ALL PHOTOGRAPHS OR VIDEOTAPES TAKEN IN THE ANIMAL HOLDING FACILITY MUST BE
APPROVED BY THE OFFICE OF RESEARCH ADMINISTRATION AND THE PRINCIPAL
INVESTIGATOR.
5. Threats Related to Animal Use
a. Threats from Individuals:
Threats, whether written or verbal, should be immediately reported to UTA Campus Police (817-2723003). If the threat indicates a bomb or is a direct threat to your life or the life of others, call Campus
Police immediately. In cases of bomb threats, all individuals should leave the building. Be sure to
secure doors to offices, laboratories, and animal facilities. Please refer to the Animal Care Facility
Disaster Plan.
If you are approached by an individual(s) who appears to be confrontational concerning animal use, you
should not try to have a conversation with them. Be polite, but do not argue your case for animal
research. Walk away from the individual, go to the nearest building, office, or laboratory and call the
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Campus Police. If the individual attempts to follow you or is belligerent, get to the nearest phone, dial
23003 and leave the receiver off the hook. This indicates to the police that it is a serious emergency and
the response will be faster. The police can locate you from the telephone call alone.
If you are moving animals through the building or outside and someone confronts you, move to a secure
area and call campus police. Always remember to look carefully at the individual so that you can give a
description to the police. If the individual has a vehicle, try to remember the make, model, color, and
license plate number.
If you see suspicious individuals near your office, laboratory, or facility, or see suspicious vehicles
outside of research buildings or animal facilities, you should call security or the police and notify them
of your observations. Office, laboratories, and animal room doors should be immediately secured.
Police personnel will inform threatened individuals as to what they should do, and the police will take
action as needed. In addition, once police have arrived, the Office of Research Administration and the
IACUC Chair should also be informed.
b. Demonstrations:
In the event of a demonstration related to animal use at the University, employees should avoid the area
where the demonstration is being conducted, avoid confrontation with the demonstrators, and follow the
directions of Security or other personnel in charge of the area.
Communications with the media will be coordinated by the Institutional Official.
c. Break-ins:
Anyone discovering a break-in of animal housing or use areas will immediately inform the security or
police unit in charge, and inform the Office of Research Administration. The area should not be cleaned
or otherwise disturbed without the permission of the Campus Police personnel in charge of investigation
of the incident.
F.
Facility Maintenance
ACF staff monitors any physical problems with the building (HVAC, water system, piping, rooms, equipment
and etc.). If any investigator notes a problem with cages, needed room repairs, or other facility maintenance
problems, please report to ACF staff (acf@uta.edu or 817-272-5236) and appropriate repair personnel will be
notified.
G. Shared Space, Equipment, and Storage in the ACF
1. Overview:
In the spirit of the Institution’s research endeavor and for optimized efficiency, animal researchers are
encouraged to share space and equipment within the ACF. Please refer to section III. A. within this Handbook,
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“Space Allocation in the Central Animal Care Facility,” for more information regarding space requests and
allocation.
2. Designated Shared Space and Reservation Procedures:
a. Certain spaces in the ACF are currently designated as shared-use areas –
i. Surgical Suites – rooms 582, 583, and 584. These rooms are specialized areas for performing
surgical procedures. These suites and all ACF-owned equipment within are to be shared among all
researchers in the ACF. A sign-up sheet is posted on the doorway of each surgical suite.
Researchers should sign up for desired blocks of time with respect to the needs of other individuals.
If the suite is not occupied within 30 minutes of the reservation start-time, another user may sign-up
and begin using the space.
ii. Histology Room – room 581. This room is a specialized area for performing histology and is to be
shared among all researchers in the ACF. A sign-up sheet is posted on the door for long-term (> 2
hours) use. Otherwise, the histology room can be utilized as needed.
iii. Tech Offices – rooms 567, 569, 571, 572, and 573. These rooms are provided as office/work space
for individuals in the Facility. These offices are to be shared among all researchers/students in the
ACF. A sign-up sheet is posted on the doorway of office. Users should sign up for desired blocks of
time with respect to the needs of other individuals. If the office is not occupied within 30 minutes of
the reservation start-time, another user may sign-up and begin using the space.
iv. Lab Space – several departments have shared space(s) used among their departmental PIs. Contact
the department Chair to request use of shared departmental space.
v. Instructional Space – Courses utilizing live animals must be reviewed and approved by the IACUC.
As soon as a course is planned, the department Chair should notify Research Administration to
assess availability of instructional areas. The instructional space request may be referred to the
ARSC, if necessary.
3. Shared Equipment:
The ACF supplies several pieces of commonly used equipment for shared use by animal researchers:
a. Heating pad
b. Room 580 Fume Hood
c. Room 581 Fume Hood
d. Portable Fume Hood
e. Centrifuge
f. Steam Sterilizer
g. Euthanization Equipment
h. Small Animal Anesthesia Machine
i. Digital Scale
j. Housing equipment (tubs, racks, bottles etc)
4. Procedures for Shared Equipment:
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a.
b.
c.
Shared equipment must be reserved by submitting a request to the Animal Care Facility Manager at
least 24 hours in advance: acf@uta.edu, 817-272-5236, or 817-272-3723. ACF staff will respond to the
request confirming availability of the requested equipment.
A specific time and duration of use must be given at the time of the request.
If the equipment is not being used during the time requested, the use of the equipment will be forfeited
and made available to other users.
5. Storage and PI-Owned Equipment:
During routine IACUC self-assessment process, site visitors frequently note improper storage of items in the
animal facilities. The following guidelines are provided to help clarify what items can be stored in the animal
facility and under what circumstances they are to be stored. These guidelines are intended for use by animal
care personnel as well as research personnel. This policy applies to all supplies or PI owned equipment stored
in the ACF.
a.
Animal holding rooms and laboratory spaces must not be used simply for storage purposes. The ACF
Warehouse is a large space dedicated for storage. If feasible, items may be temporarily stored in the
Warehouse upon making arrangements with the Animal Care Facility Manager.
b. Items stored in animal holding rooms must be sanitizable or stored in sealed plastic containers.
c. Only items required for the daily maintenance of the animals are allowed to be stored in the animal
holding rooms. Examples of required items include:
i. Blank cage cards,
ii. Gloves, Caps, Masks,
iii. Cage tags for health reports, special diets, etc.,
iv. Enrichment Items,
v. Extra water bottles,
vi. Food,
vii. Bedding,
viii. Non-wooden step stools,
ix. Biosafety Cabinet or Fume Hood
d. Supplies and Signage - No bulk storage is permitted. The amount or volume of the following items
should be kept at a minimum:
i. Ladders are not to be stored in the animal use areas because of safety and space issues.
ii. Extra, clean air filters must not be stored in the animal use areas.
iii. Small research supplies such as electric cautery units, pipettes, and gauze sponges may be kept in
the animal holding rooms only if they are stored in sealed, plastic type containers that may be easily
moved and sanitized.
iv. Small numbers of office supplies such as pens, pencils, note pads, and notebooks may be kept in the
animal holding rooms only if they are stored in sealed, plastic type boxes that may be easily moved
and sanitized.
v. No containers that are made of porous materials such as cardboard are to be used for storage in the
animal holding rooms. The exceptions to this are the mask, glove, and cap containers that are
provided by the vendors.
vi. Notices that are posted on the walls, doors, or cabinets in the animal holding rooms must be
relevant and critical to animal care or personnel safety issues. All paper notices must be covered in
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plastic that can be easily sanitized. Notices should be no larger than a sheet of standard copy paper
(8 ½ x 11inches).
vii. Animal holding rooms must not be used for long-term storage of special research equipment. If
equipment will not be used for at least a 3 week period, it must be moved out of the animal holding
room and stored in the investigator’s storage space.
viii. The number of carts in an animal holding room should be limited to only those necessary to carry
out daily animal care routines (i.e. record keeping work surface, supply access, etc.). Carts must
not be used as routine racks for cages of animals.
e. PI Owned Equipment and Items –
i. Researchers are responsible for their own equipment used in shared spaces. Moveable pieces of
equipment should be placed back in the researcher’s personal assigned space and not be stored in
the shared areas. Please respect the equipment of other researchers and ask permission before
moving or using another’s equipment.
ii. Individuals are responsible for their own items used or left in the shared areas. Personal items
should not be left unattended or overnight. Lockers are available in the ACF breakroom for storage
of personal items. If there is not a locker available, arrangements may be made with the Animal
Care Facility Manager (817-272-5236 or acf@uta.edu) for secured storage.
H. Use of Biohazardous Materials / Radioisotopes in the ACF
Special procedures must be followed when using radioisotopes, hazardous substances, or biohazards. In order to
use radioactive substances in the animal facilities, the user must be a current approval holder, licensed by the
UTA Radiation Safety Committee and by the Radiation Safety Officer in the Environmental Health & Safety
Office. Approval holders who wish to use radioisotopes in animals must also have IACUC approval for animal
use and radioactive substances. In advance of the work, the user should contact ACF staff to ascertain if room
and cage space is available for the study. A radioactivity sign will be posted for special handling and safety
equipment if necessary.
For biohazards in animal research, the user must register the pathogenic/infectious material with Environmental
Health & Safety (817-272-2185 or ehsafety@uta.edu): http://www.uta.edu/policy/forms/ehs/8-30.pdf.
It is advisable for all studies with special requirements, such as access to radioisotope rooms, fume hoods, or
biocontainment facilities, to contact the Office of Research Administration to discuss needs even before
submitting protocols to the IACUC or other committees. In this way, the user can ensure that the needed space,
rooms, or equipment will be available. For assistance at the Animal Care Facility, contact the Office of
Research Administration at 817-272-3723 or ACF staff at 817-272-5236 or acf@uta.edu.
The rooms and procedures utilizing hazardous materials are overseen by the Office of Research Administration
and appropriate Environmental Health and Safety Office personnel. Protocols and precautionary measures for
each study must be provided by the Principal Investigator and are posted outside of each animal room.
I.
Occupational Health in the Animal Facility
There are a number of diseases which can be transmitted from laboratory animals to humans. When considering
a research project involving animals, you should discuss these possibilities with the Attending Veterinarian.
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1.
Immunization Requirements
Persons who will be handling any laboratory animal or animal tissues are required to receive tetanus
immunizations. Those individuals who have received a tetanus immunization within the last 10 years must
provide documentation of that vaccination. Otherwise, the individual must receive the immunization at their
expense. This is an additional requirement to training to obtain access to the ACF.
2.
Animal Bites
All animal bites must be reported to ACF staff (817-272-5236 or acf@uta.edu) and Environmental Health &
Safety (ehsafety@uta.edu or 817-272-2185) as soon as possible. If necessary, the individual should first seek
medical attention. Quarantines of the animal for a specified period of time may be recommended. At the end of
the quarantine period, Office of Research Administration sends a report to the bite victim, informing them
whether the animal passed the quarantine.
3.
Clothing
Lab coats are provided (located near ACF staff office). If working with known biological or other hazards,
investigators should check with EH&S personnel for additional precautions.
4.
Smoking
No smoking is allowed in the ACF. This includes all animal facilities, offices, break rooms, and hallways.
5.
Eating
No food or drink is allowed in the animal rooms, laboratories, or hallways. Food may only be taken or
consumed in the Facility breakroom/lounge area.
J.
Supplies
The Office of Research Administration provides shoe covers when needed and gloves for use while in the
animal facility. Food and bedding are provided for animals under the care of the ACF staff. Animals housed in
satellite facilities, which are cared for by individual investigators, must be recharged for animal-related
supplies, as they are not being inventoried. At no time are investigators allowed to take containers of food and
bedding from the main animal facilities unless it has been cleared through the Office of Research
Administration. All bedding and food are accounted for and factored into per diem costs. Investigators while in
the animal facility may use stainless steel carts or rubber carts belonging to the ACF. At no time shall this
equipment leave the facility. The Office of Research Administration does not provide sheets to cover animals,
clothing (other than special clothing required by specific animal rooms), drugs, reagents, chemicals, blood
collection and microbiological supplies for free. The Office of Research Administration also does not provide
cages, bedding, food, water bottles and containers to private animals.
K.
Animal Care Per Diem – Recovering Costs for Unsubsidized Animal Care
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Historically, the University has subsidized total costs of employee salaries and benefits directly associated with
the Animal Care Facility and has contributed to cover more than 50% of the total expenses of the Facility. This
University subsidy has eased financial burden on researchers by allowing the animal care per diem costs to
remain low, even when compared to similar institutions.
The Animal Care Facility is obligated to recover the unsubsidized costs associated with the procurement, care
and support of animals used in research or teaching at the University. To recover these costs, the ACF has
established per diem rates. Per diem charges are the charges based on units of animal care service provided and
are tallied by the number of days of service. Units of animal care service are accounted for by individual
animal, such as a rat, mouse, rabbit, etc.
Per diem charges include: daily observation and husbandry of every animal, veterinary care, health surveillance
program, water and one or two feedings per day of a standard ration, general ACF supplies, facility
maintenance, and appropriate sanitation of rooms and cages according to the Guide for the Care and Use of
Laboratory Animals and ACF SOPs. The rate does not cover special diet or special caging not already available
in the daily operation of the ACF. Investigators are billed on a quarterly basis for animal care per diem
expenses.
The ACF per diem rates are determined using detailed cost accounting and a survey of the per diem rates
charged by many other universities. Per diem charges for species and/or housing systems for which the ACF
has no recent cost experience are initially estimated based on similar species/housing or estimates from other
institutions that have applicable experience.
Per diem rates are reviewed annually by Research Administration and the Animal Facility Operations
Committee. Changes in populations, cost of husbandry supplies, maintenance fees, new regulatory
requirements or other factors may result in increases. Investigators should plan and budget for a 5% - 10%
increase annually.
The current ACF per diem rates can be found on the Research Administration website in the Animal Subjects –
Animal Care Facility section. www.uta.edu/ra
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Animal Care Facility Procedures for Animal
Care, Husbandry, and Surgery
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IV. UNIVERSITY ANIMAL CARE PROGRAM
A.
Animal Health Care Program
The animal health program is administered by the Attending Veterinarian. ACF staff will make daily rounds of
all animal rooms. These rounds, in conjunction with observations and reports ensure adequate veterinary care
and health monitoring for all animals. ACF staff, under the direction of the Attending Veterinarian, examines all
incoming animals, and performs initial and follow-up treatments for health problems. ACF staff is responsible
for checking assigned rooms daily for animals in need of veterinary care. In emergency situations ACF staff
will seek immediate veterinary assistance.
Medical records are retained on file within the ACF. Laboratory records become a part of the medical record of
the animal - one copy will go to the investigator to be maintained in the diagnostic laboratory file. Certain
results, such as positive viral serology, are noted in room status cards mounted on each door. Surgical, post
operative and treatment records are kept for most animals. These remain in the ACF Staff Office.
B.
Standard Operating Procedures for Animal Care
Standard Operating Procedures for husbandry practices are available for investigators to review. Investigator
may request copies of specific SOPs by contacting ACF staff at 817-272-5236 or acf@uta.edu. SOPs detail
such things as cage changing frequency, types of bedding used for individual species, food variety, sanitation
methods, etc. SOPs are written for adult animals maintaining a steady weight. Investigators may be required to
write SOPs for their specific protocol. An investigator's SOP will always supersede the ACF SOPs. All
investigator-generated SOPs must be given to the ACF staff.
C. Health Surveillance and Quality Assurance Program
1.
Vendor Surveillance/Quarantine Procedures
In order to obtain healthy animals and maintain the health of animals held in its facilities, UTA Animal Care
Facility monitors the quality and health status of all animals received. Vendor lists can be obtained from ACF
staff (817-272-5236 or acf@uta.edu). Selection is as follows:
a. Rabbits - All rabbits are obtained from an approved vendor and arrive in healthy condition and with a
health report.
b. Mice/rats - Only certified viral antibody free/mycoplasma free vendors are used (Harlan, Jackson).
Animals are shipped in filtered cartons and delivered to the animal receiving room where the shipping
containers are wiped down with sporklenz then moved to the quarantine room. ACF staff will distribute
the animals to the appropriate rooms. Incoming animals, which are used as sentinels, are tested for
Sendai, corona virus, PVM, parvo virus, Mycoplasma pulmonis, and pinworms after a 21 day quarantine
period. If positives are found for any of these infectious agents, the shipment is rejected or, in the case
of valuable animals, rederivation is considered.
c. Other Species - Appropriate diagnostic tests and examinations are performed as needed.
2.
Health Surveillance of Colonies
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a. Rodents - Sentinel animals are housed in each rodent room and tested semi-annually for common
viruses, Mycoplasma pulmonis, parasites, corona virus, mouse parvo virus, and pinworms.
Comprehensive necropsies are performed and include comprehensive serology screens, parasitology,
and histology of selected target tissues. Sentinels are screened for respiratory and enteric bacterial
pathogens. Reports of all test results are maintained by ACF staff. Positive results are immediately
reported to the Attending Veterinarian, investigators are notified, and appropriate steps are taken to
quarantine the animals and eliminate the disease. Follow-up testing is performed and posted.
b. Other Species - For all other species health monitoring is performed through the Animal Health
Program.
3.
Isolation Procedures
Rooms where outbreaks of highly contagious disease occur are individually isolated and access limited.
Positive viral serology occurs in designated viral-free rooms, or if conventional rooms seroconvert to
unacceptable viruses, animals are isolated and a burnout is performed. Investigators with animals in
contaminated rooms are not allowed to order new animals during the burnout (three months). Viral infected
rooms are designated with signage and access restrictions are posted.
4.
Environmental Monitoring
A log sheet is kept for each room, and the temperature is recorded daily. Humidity and lumens of light are
checked quarterly and recorded. Any deviation from the normal is reported to Facilities Management to adjust
the temperature, humidity, or lights. Light timers are also checked daily to assure proper function. Room logs
are also used to record any other environmental problem, such as insects, broken equipment, etc. Problems are
reported to Facilities Management for correction or repair.
D.
Animal Care Inventory Procedures
Inventories of animals currently in-house are maintained on a daily basis by use of a standard count sheet. One
count sheet is prepared for each animal room, separated by investigator.
The inventory count sheet is updated each day for all activity on each account, recording receipts, deaths, room
transfers, usage by investigators, and other necessary adjustments. For purposes of calculating per diem charges,
if an animal leaves the facility before the inventory count is updated for the day (usually in the morning), the
investigator is not charged per diem for the animal for that day. Similarly, if the animal is not removed until
after the inventory is taken for that day, per diem will be charged for that animal.
Once a study is completed, it is the investigator’s responsibility to dispose of the animals as documented in the
IACUC-approved protocol. If animals remain in the Facility, even after a study is complete, these animals take
up valuable space and the investigator will continue to accrue daily per diem charges.
E.
Feeding and Food Monitoring
All feed is checked upon arrival to assure that no outdated feed is received. The oldest milling date is always
used first, and in no instance can feed with a milling date greater than 90 days be used. Feed infested with
vermin is immediately disposed of and all containers cleaned and washed. Feed barrel fill, sanitation and change
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of liner is recorded on the room sheet. Feed companies are required to furnish data on nutrient content,
chemical contaminates, etc.
a. Mice and rats are fed pelleted feed ad libitum. The cage hopper has food in it at all times, but only
contains enough food to last until the next day.
b. Rabbits receive 100 grams of Laboratory Rabbit Chow daily.
c. Xenopus are fed frog diet twice a week with a dry commercially available dry food obtained thru
Xenopus Express.
d. IF ANIMALS ARE YOUNG AND NEED TO GROW, THE INVESTIGATOR MUST WRITE AN
SOP DETAILING THE NEW FEED REGIME. ALL ANIMALS ARE FED A MAINTENANCE DIET
UNLESS OTHERWISE DIRECTED.
F.
Water Quality
Water is provided to the facility by the City of Arlington. City water is treated and certified by the State Water
Control Board. Automatic watering (Edstrom) is provided for most animals within the Facility. Other animals
are provided with water in bottles with sipper tubes. Rabbits are provided with an (Edstrom) automatic
watering system.
G.
Ordering Animals
Only ACF staff and the Office of Research Administration are authorized to purchase live vertebrate animals
(by UTA IACUC Policy and UTA Accounting Policies). Prior to placing an order, it is advisable to call ACF
staff to discuss the strain of animals needed, and the choice of vendors. As discussed earlier, only approved
vendors may be used. A list is maintained of approved vendors for each species, and a selection can be made
from any of these. NO ORDERS CAN BE PLACED UNTIL THE PROTOCOL HAS BEEN APPROVED BY
THE IACUC.
Harlan, Charles River, and Jackson Labs are the primary sources of rats and mice. There may be shipping
charges associated with animal delivery. Carton charges are also levied by all vendors. Some vendors charge
for water kits or water substitutes as well. ACF staff can usually provide you with an estimate of cost for
delivery, but will not know the actual costs until the bill from the vendor is received.
With regards to price estimates for animals, ACF staff receives price lists from vendors, which state, "Prices are
subject to change without notice." Therefore, it cannot be guaranteed that any estimated price is what will in
fact be charged by the vendor. Anyone is welcome to contact the vendor directly regarding prices. However, it
is suggested that if you are able to commit a vendor to a firm price that you note the name of the vendor contact
that confirmed the price on your Animal Purchase Order Form for future reference.
When an order clearly states a preference for a particular vendor, ACF staff will abide by the preference. ACF
staff cannot take the responsibility for ordering from a different vendor, even for a lower price, if it is against
the investigator’s wishes on the animal request form.
INVESTIGATORS WHO DO NOT FOLLOW PROPER ORDERING PROCEDURES MAY BE LEVIED
SUBSTANTIAL PENALTIES. ANIMALS ARRIVING WITHOUT PROPER PAPERWORK MAY BE
HELD, EUTHANIZED, OR RETURNED TO THE VENDOR.
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1. Procedures for Ordering Animals:
i.
Animal requests and purchases can only be made under an active, IACUC-approved protocol.
ii.
Authorization to purchase animals at UTA is granted solely to the Office of Research Administration.
Animals cannot be ordered from an outside vendor either by PIs or their departments.
iii.
To make an animal purchase from a vendor, the PI must complete the “Request for Animals” form to be
submitted to the ACF staff. Blank forms are available from ACF staff or outside the breakroom area of
the central Facility. The Form may be submitted in person to ACF staff (Room 545 of the Animal
Facility) or e-mailed (acf@uta.edu) to the ACF staff directly from the PI of the research protocol (email requests by students will not be accepted).
iv.
The Request for Animals Form contains the following information:
v.
PI and Protocol Information – Date, PI, Department, Contact Information, Protocol Title, and PI’s
Signature (not required if the form is submitted via e-mail by the PI).
vi.
Animal Order Information – Species, Sex, Strain, Quantity, Account Number to Be Charged, and
Special Instructions.
vii.
The PI will be charged for the animals via an Interdepartmental Transfer (IDT). The account number
provided on the Request for Animals form will be verified as active with the appropriate amount of
funds before the animal purchase is made.
viii.
The ACF staff will review the Request for Animals Form. If appropriate funding is available in the
account number provided, ACF staff will then verify protocol approval and the number of animals
allowable under the approved protocol.
ix.
If the requested animal numbers do not exceed the maximum allowable number as indicated in the
IACUC-approved protocol, the request will be accepted and the order will be fulfilled. If the requested
number of animals exceeds the maximum allowable number as indicated in the IACUC-approved
protocol, the request will be denied. The PI must then submit an amendment to the existing protocol for
IACUC approval of additional animals. The ACF staff’s approval/disapproval will be documented by
signature on the Request for Animals Form and filed for recordkeeping purposes.
x.
For animals ordered/transferred from a breeding colony, the Principal Investigator will be required to
keep a log to record the date which an animal is transferred from a breeding colony to an active research
protocol. Animals from a breeding colony will be billed to the PI in addition to the regular animal care
per diem charges.
xi.
For animals purchased from an outside vendor, ACF staff will create an IDT for the purchase charges
and the transfer will be made immediately from the PI’s provided account, to the ACF account.
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H. Transporting Animals: Moving Animals In/Out of Animal Facilities
All transportation of animals outside of their approved facilities, including on-campus transfers, must be
approved in advance by the IACUC. Investigators must contact Research Administration (817-272-3723 or
iacuc@uta.edu) for more information and to submit the appropriate IACUC paperwork.
Transportation should be planned to minimize transit time and the risk of zoonoses, protect against
environmental extremes, avoid overcrowding, provide food and water when indicated, and protect against
physical trauma. Due to occupational exposure and public concerns, all cages must be completely covered with
a clean cloth sheet or large towel. Larger animals should be moved in transport cages. Sheets and towels used
for this purpose are not provided by the Animal Care Facility and must be supplied by the investigator. In
addition, animals slated to return to the animal facilities should be transported in micro isolator cages to prevent
unnecessary exposure to potential pathogens. Unless specific IACUC approval has been granted, animals
cannot remain outside the animal facilities for longer than 12 hours. Do not move animals using the public
elevators. Only use the freight elevators.
If animals must be transported in cages by hand or on carts, this should be done as unobtrusively as possible.
Animal cages should be covered. If possible, animals should be moved at low activity times of day, such as
before 8:00 A.M. and after 5:00 P.M.
I.
Removal of Animals from the ACF
Federal law has strict accounting standards, which require records of final disposition of animals used by an
institution. Even when a research protocol has completed and the animal is no longer needed for that project,
animals may not be removed from the University without clearance through the IACUC and the Office of
Research Administration.
J.
Housing of Animals in Research Laboratories
Unless specific IACUC approval has been granted, animals cannot remain longer than 12 hours outside the
animal facilities (any transportation of an animal outside of the animal facilities must be approved in advance
by the IACUC). When approval for long-term holding (> 12 hours) outside the ACF has been granted, animals
must be housed and cared for in accordance with standards as propagated in the Guide for Care and Use of
Laboratory Animals. For animals housed in laboratories under IACUC approval, food and bedding can be
purchased from the Animal Care Facility, and arrangements can be made to obtain clean cages, and water
bottles, etc. Arrangements for purchase may be made by contacting ACF staff (acf@uta.edu or 817-272-5236).
Food and supplies are not to be taken from the Animal Care Facility without permission. Doing so leads to
increases in your per diem rates the following year (indirect costs rise).
K. Experimental Procedures in Animal Housing Areas
Painful or stressful procedures may not be conducted in animal housing areas. Special procedure rooms are
available in the facility and animals must be taken to these rooms or to research laboratories.
L. Survival Surgery
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1. Overview:
All survival surgery performed in animals must be done under aseptic conditions. For rodents, this includes use
of sterile instruments sterilized by autoclave or chemical/gas sterilants. Agents, such as alcohol or iodine
compounds, are not adequate for sterilization. The surgeon must wear sterile gloves, a mask and cap, clean lab
coat or scrub top; the surgery site must be clipped and prepped using an antiseptic and the surgical procedure
should be performed in a separate room or separate area of the laboratory which has been set aside for survival
surgical procedures.
Non-rodent survival surgeries are to be performed in the UTA Animal Care Facility Surgical Suite (Room 582584). ACF staff can be contacted for scheduling or questions about university policies concerning surgery
(acf@uta.edu or 817-272-5236).
2. Investigators' Responsibilities:
Good practice and regulations require that the surgical team initiate Surgery Records and Animal Treatment
Forms. Completion of an Anesthesia Record is required.
3.
Post-Operative Care:
Prior to surgical procedures, the investigator should discuss the surgical program and postoperative care with
the Attending Veterinarian and ACF staff. Assistance with post-op care is available upon request, but the
establishment of post-op care and record keeping should be initiated by the investigator. The following post-op
guidelines are recommended by the Attending Veterinarian:
a. Place animal on towel and covered in a clean, dry cage without bedding. Animals can get bedding in
their mouths while recovering from anesthesia and run the risk of aspirating it.
b. Covering with a towel as well as being in a warm environment (i.e., warm room or supplemental heat)
are very important as the animal loses body heat from surgical procedures and from anesthesia. There
should be NO DRAFTS on the animal.
c. Remove food and water bowls from cages that the animal could fall into or injure itself on while going
through the unsteadiness of recovery.
d. Under no circumstances should an animal recovering from anesthesia and surgery be placed with
awake animals or animals recovering from an earlier surgery. Cannibalism could occur.
e. Small animals that have gone through surgery at the same time and will recover in the same time frame
can recover in pans together but in reduced numbers.
f. Rabbits and larger animals should recover in a clean, dry cage by themselves with a towel beneath them
and one to cover them (if not already mobile).
g. Check post-op animals frequently and turn them from one side to the other keeping them covered until
they regain their righting reflex and ambulation.
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h. Check incision periodically and assess need for analgesics and administer if indicated.
i. When recovered make usual food and water available and return to normal bedding.
j. Continue to check incision site, sutures and healing.
k. Information and blank record sheets can be obtained from ACF staff. For assistance with post-op care
problems contact ACF staff immediately.
4.
Surgical Training:
Investigators must also familiarize themselves with and be knowledgeable about proper attire for the surgery
area and understand aseptic and surgical techniques in the animal species to be utilized. This information can be
obtained from ACF staff or the Attending Veterinarian, and is also provided in the IACUC LATA online
training sessions.
5.
Monitoring Animals Receiving Anesthesia:
Pursuant to 9 CFR and the National Research Council’s Guide for the Care and Use of Laboratory Animals the
following policy will pertain to all animals before, during and after all anesthetic procedures until the animal is
fully recovered or humanely euthanized as the IACUC approved protocol details (CFR Section 2.33 b 5):
a. Adequate veterinary medical care consists of carefully and closely monitoring all animals before,
during and after all anesthetic procedures.
b. Animals which are left unattended for any reason before the animal is fully recovered or humanely
euthanized would be a violation of CFR Section 2.33 b 5 and UTA policy.
6.
Major Surgery and Multiple Survival Surgeries:
Major surgery is defined as surgery which invades a body cavity or results in physiological or anatomical
alteration of the surgical subject. All major surgery in rabbits and species higher on the phylogenetic scale is to
be performed in the dedicated surgery areas within animal care facility.
The Public Health Service Policy and the Animal Welfare Act prohibit the performance of more than one major
surgery on an animal with the animal surviving. This is known as Major Multiple Survival Surgery. There is
provision for these surgeries with adequate scientific justification and approval by the Institutional Animal Care
and Use Committee (IACUC).
7.
Aseptic Surgery in Laboratories - Rodents Only:
Survival surgery on rodents may be carried out in investigator ACF laboratories if aseptic techniques are
followed. Caps, masks, and sterile gloves must be worn and sterile instruments, supplies and drapes must be
used. In addition, in accordance with NIH guidelines, there must be an animal prep area separate from the
surgery area. This is to keep hair and dirt from clipping and prepping the animal away from the area in which a
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sterile procedure is to be performed. Generally, the surgery area should be in a separate room, or hood dedicated
to surgery. If these are not available, an individual area of a room may be dedicated to surgery, but must not be
used for other purposes.
All instruments must be sterilized, either by heat, gas, or chemical means. Use of only disinfecting agents such
as alcohol, povidone iodine, etc., is not acceptable. Sterilants kill all microorganisms with the possible
exception of some parasitic life forms. Disinfectants have a much lower level of effectiveness. Acceptable
methods of sterilization include steam, gas, glass bead, and chemical agents. Chemical agents include phenols,
glutaraldehyde, and chlorine dioxide. Glutaraldehyde is mutagenic, phenols are corrosive and both require
special disposal procedures. Chlorine dioxide has a short sterilizing useful life (one day) and is corrosive to
metals. All agents require rinsing with sterile solutions prior to tissue contact. Glass bead sterilizers will sterilize
only the portion of the instrument placed in the beads.
The ACF has adopted the following policy in regards to instrument sterilization for rodent surgeries:
a. All instruments used in survival rodent surgeries must be steam or gas sterilized (this is the PI’s
responsibility) prior to each surgery or group of surgeries (biological indicators monitoring sterilizer
efficiency are advisable).
b. Instruments must be kept on sterile nonporous towels during use.
c. Instruments must be cleaned of blood and debris by brushing or wiping with sterile water and gauze
sponges between surgeries.
d. If contamination has occurred, instruments must be placed in a chemical agent or a glass bead sterilizer
for the appropriate period of time for the method used to be effective (or the pack replaced by a new
one).
e. If a chemical agent is used, instruments must be rinsed with sterile water or saline before being used on
the next animal.
f. Surgical gloves and blades should be changed between each animal and/or after contamination.
g. The Investigator is required to monitor the animal at all times during surgical procedures.
h. Following surgery, all instruments must be thoroughly cleaned and preferably placed in an ultrasonic
cleaner and rinsed.
8.
Major Surgical Procedures on Weekends and / or Holidays:
Major surgical procedures should not be done on weekends and / or holidays, with the following exceptions:
a. The procedure is an emergency needed to save the animal’s life.
b. The PI notifies the Veterinarian and ACF staff in advance to have them available if there are
complications. The Veterinarian or ACF staff must agree to be available.
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9.
Euthanasia, Anesthesia, Analgesia:
In order to determine the best agent to be used in individual studies, the Attending Veterinarian will discuss
with the investigator the nature of the study, the species to be used, the invasiveness of any procedures, and the
degree of sedation required. Background information available in published literature is also reviewed. With
this information, and with consideration of the users’ training and experience, the Attending Veterinarian will
help the investigator decide which agent or agents are suitable.
The use of anesthetics and analgesics is monitored by the Attending Veterinarian and ACF staff. Observation of
anesthetic technique, depth of anesthesia, apparent level of pain, as well as physiological parameters, are the
means by which anesthesia and analgesia are monitored. If animals are observed to be in pain at any time, the
investigator will be contacted and the use of analgesics discussed. If the investigator determines that analgesics
cannot be used, the Attending Veterinarian will decide whether the animal can continue in the study, or if it
must be euthanized.
In a similar manner, the Attending Veterinarian will assist investigators in choosing euthanasia methods. All
methods must be according to the recommendations of the American Veterinary Medical Association Panel on
Euthanasia, unless alternate methods were approved in the IACUC review process.
10. Paralytic Agents:
Paralytic agents are no longer considered a “best practice” procedure because many signs of anesthetic depth
are eliminated (NRC “Guide” page 65). There are more appropriate drug protocols available in veterinary
medicine today, which eliminate the need for paralytic agents in IACUC protocols. It is the responsibility of the
IACUC to carefully and extensively review all protocols involving paralytic agents to assure they are consistent
with current “best practice” methods to meet the intent of the National Research Council “Guide” and the
Animal Welfare Act regulations.
M.
Treatment of Animals:
ACF staff makes daily rounds of all facilities to assure the continued maintenance of good health in all animal
colonies. If sick or injured animals are found, ACF staff or the Attending Veterinarian will attempt to reach the
investigator, prior to initiating treatment. In emergency situations, the Animal Care Facility Staff will provide
immediate care to stabilize the animal, and then notify the investigator.
Treatment programs for animals are worked out between the investigator and the Attending Veterinarian.
Advice is provided to the investigator on whether the condition or treatment of a condition could impact the
research results. In cases when treatment will alter the results, the Attending Veterinarian and investigator will
make a determination whether the animal can be left untreated.
If the animal is in significant pain or distress, the Attending Veterinarian or ACF staff under the direction of the
Attending Veterinarian, will recommend immediate use or euthanasia.
N.
Euthanasia of Animals in Pain or Distress
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ACF staff makes every attempt to work with the investigator to assure that experimental results are not affected
by treatment of an animal. Federal law mandates, however, that the Attending Veterinarian has the
responsibility to provide humane care and alleviate suffering. In some instances, this will mean that animals
must be euthanized despite the effect on the outcome of the research.
O.
Use of Adjuvants in Antibody Production
The use of complete Freund's adjuvant is discouraged. There are many alternative Adjuvants, such as the RIBI
system, which provide equal or improved stimulation without the side effects of Freund's. When Freund's must
be used, there are methods to reduce inflammation and pain. The IACUC has established policy on the use of
Adjuvants, including the proper use of Freund's. Copies of the policy and sources for alternative Adjuvants can
be obtained by contacting ACF staff (acf@uta.edu or 817-272-5236).
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APPENDIX A
UTA Animal Care Facility Contact List
Institutional Official
Duane B. Dimos, Ph.D.,
Vice President for Research…………………………………….……………………….817-272-1021
IACUC Chair
Michael Roner, Ph.D.,
Assistant Professor, Biology…………………………………………………………….817-272-1302
Office of Research Administration
Joe Barrera, Ph.D., Director of Shimadzu Institute for Research Technologies….…….817-272-2156
Kirstin Morningstar, Director of Regulatory Services………………..…………..……..817-272-1234
Animal Care Facility
Alphas Wicker, Animal Facility Manager………………………………817-272-5236
Nathan Moore, Animal Technician………………………………..…….817-272-9612
Attending Veterinarians
Egeenee Daniels, D.V.M, Attending Veterinarian………………………817-735-2017
Tony Myers, D.V.M., Back-Up Veterinarian…………………………...214-341-8392
Facilities Management
Main Number............................................................................................817-272-3571
Bill Poole (Asst. Vice President, Facilities Management)........................817-272-3571
Jeff Johnson (Assoc. Director, Facilities Management)............................817-272-3232
Robb Chock (Fac. Engineer, Fac. Management)......................................817-272-3458
John Hall (VP for Administration & Campus Operations)……………......817-272-2102
An Emergency Contact List is posted through out the Facility.
Animal / Animal Supplies / Equipment Vendors
Harlan Sprague Dawley...........................................................................800-793-7287
Charles River Laboratories……………………………………………...800-522-7287
Jackson Laboratory……………………………………………….….…..800-288-6000
Miller Vet Supply………………………………………………...…..…817-335-5487
Pharmacal……………………………………………………….….…...800-243-5350
Lab Products……………………………………………………….…....800-526-0469
Allentown Caging…………………………………………………......…609-259-7951
Ancare………………………………………………………………........516-781-0755
Edstrom (Auto Watering System)…………………………………...…...800-558-5913
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