DATA ENTRY
All scan sheets should be filled in with pencil. The scanner cannot read ink.
The scanner is very sensitive to erasures.
Format of file produced by data entry scanning process: text file with data in this format will be emailed
to client when data entry is requested on scanning submittal sheet. Enter a name for the corresponding
text file in the comments section of the scanning submittal form presented with the scan sheets that are
to be processed as a unit.
Field Name
Header
Document ID
Check Digit
Serial Number
Page ID
Run Number
Worst Mark Flag
Invalid Count
Biographical
ID Number
Gender
Grade
Date
Special Codes
Responses
Contents
Test ID
Digit
3 Digits
Blank
Digit
Blank
4 Digits
Blank
Blanks
1, 2, or 3
Blanks
'#&#'
'000'
Blank
Name
10 Digits
'M' or 'F'
2 Digits
6 Digits
Blank
6 Digits
Blanks
Values
Columns
'G2'
3
4-6
7
8
9
10-13
14
15-16
17
18-19
20
21-23
24
20 Characters
45-54
55
56-57
58-63
64
65-70
71-72
200 Char
Length
1-2
1
3
1
1
1
4
1
2
1
2
1
3
1
25-44
10
1
2
6
1
6
2
73-272
2
20
200
For data, the character stored is one of the digits '1' to '9' or the digit '0' (To get zero, mark response
number 10).
In the biographical and response areas, a blank is stored if no response was marked and an asterisk (*) is
stored if two or more responses were marked. The serial number field of the header indicates the order in
which the sheets were scanned.