Membership Intake / Rush
Guidelines and Procedures
National Pan-Hellenic Council
Multicultural Greek Council
Dear NPHC and MGC Chapters:
Thank you for your chapter’s support in reporting membership intake activities with the Office of
Fraternity & Sorority Life at UT Arlington. It is our goal to ensure privacy of each of our member
chapters, the candidates for membership, and that Texas State Law, university policies, and any
inter/national chapter intake processes are followed.
ALL NPHC and MGC chapters conducting membership intake/rush must keep our office informed of
ALL membership recruitment and intake activities each semester. This is to help minimize risk and
promote a safe and healthy environment within the fraternity/sorority community at UT Arlington.
To facilitate this requirement, your chapter must complete the forms enclosed in this packet. These
forms need to be submitted and reviewed with the council advisor before any membership
recruitment or intake activities may take place each semester. If these forms are not submitted before
chapter activities take place, the chapter will be referred to the F&SL Standards process.
If you have any questions or need clarification on any of these forms, please feel free to contact our
office. Your cooperation and continued support with this matter will be integral to our community
success.
Sincerely,
Johnny Robinson
Assistant Director
Fraternity & Sorority Life
jarobinson@uta.edu
817-272-2963
Kelli Vincent
Assistant Director
Fraternity & Sorority Life
kvincent@uta.edu
817-272-2963
F&SL Privacy Statement for Chapter Information
To protect the interests, privacy, and confidentiality of the member chapters of the NPHC and MGC, the F&SL
Office will keep all paperwork submitted confidential. Only appropriate UT Arlington staff, chapter advisors,
the respective National Headquarter Representatives, Chapter President, and Intake/Rush/Recruitment
Coordinator will have access to these forms.
UT Arlington Hazing Policy
The University of Texas at Arlington requires that no fraternity, sorority, student organization, or athletic team
shall allow any of its' associates, potential new members, new members, members, or others to participate in
any pre-initiation ceremony or practice which involves mental or physical exhaustion or abuse, or would in any
way interfere with the student's mental or physical ability to perform their work at UTA. These rites must not
reflect unfavorably upon the fraternity, sorority, student organization, athletic team, or the University, or be
of a dangerous, rude, or demeaning nature.
Membership Intake/Rush Procedure
To ensure that all member chapters of NPHC and MGC are following proper membership intake procedure, all
forms must be completed in a timely manner. Following is an outline of the due dates for documents related
to membership intake.
Before ANY Membership Intake/Rush/Recruitment Activities may take place, the following must occur:



Have the membership intake/rush/recruitment coordinator complete the chapter information form
and the membership intake/rush/recruitment coordinator agreement (found in this packet) along with
the chapter president and alumni/ae chapter advisor;
Have the Membership Intake/Rush/Recruitment Coordinator collect any (if applicable) inter/national
chapter Intake paperwork that must be signed by a university official or Fraternity & Sorority Life
Advisor;
Schedule and hold a meeting with the Fraternity & Sorority Life Advisor: the Chapter President and the
Membership Intake/Rush/Recruitment Coordinator MUST attend; paperwork must be signed by an
alumni/ae advisor; bring any (if applicable) inter/national chapter Intake paperwork; bring schedule of
ALL Intake/Recruitment activities; make sure all parties know probate policies and procedures.
After the Chapter Information Form is approved and the chapter has met with a F&SL advisor:
 The chapter must turn in Potential Member/Interest GPA Verification Form with any potential
members the chapter may have an interest in inviting to join the chapter. The F&SL advisor will verify
that the potential member meets F&SL minimum academic requirements. This must be submitted to
the F&SL advisor at least 48 hours in advance.
 Potential members must sign up online at uta.edu/fsl. (in the blue informational box on the homepage)
 Potential members must attend Meet the Greeks, Meet and Greet, or an in office F&SL orientation.
 Add new members to the chapter roster through the F&SL Chapter Addition form by the published
office deadline.
Chapter Information Form for NPHC/MGC Intake/Recruitment Process
Must be submitted to the F&SL office and reviewed by the council advisor before any recruitment process or
promotion of recruitment/intake can occur.
Semester of intake/recruitment process: ________________________________________________________
Organization: _______________________________
Chapter Name _____________________________
President: _________________________________
President Phone: ___________________________
Intake/Recruitment Chair: ____________________
Intake/Recruitment Chair Phone: ______________
Membership Intake/Rush Activities
This list should include any interest sessions, informational sessions, recruitment events, etc... Chapters should
attach any promotional schedules or flyers.
Event Type
Date
Time
Location
____________________
____________________
____________________
____________________
____________________
New Member Process Information
Planned dates for formal Membership Intake/Rush: Start date:
End date:
_____
Due date(s) of membership applications:
_________________
Date(s) of potential member interviews:
_________________
Date members will be initiated/crossover:
_________________
Date members will probate:
_________________
New Member/Potential Activities & Meetings
Include a list of all new member activities, retreats, meetings, etc... A new member schedule can also be
attached.
Date
Time
Location
____________________
____________________
____________________
____________________
____________________
If there are any changes in dates, these changes must be emailed to the council advisor to be added to the
original packet submissions for edits.
Membership Intake/Rush Coordinator Agreement
I certify that I have read in full ALL of the materials accompanying this document, pertinent University
policies, and other relevant information from my (inter)national organization regarding policies and
procedures surrounding membership intake.
I will educate my chapter on the regulations of membership intake and will keep the Office of
Fraternity & Sorority Life informed of all membership intake activities of my chapter.
Signature Chapter President
____________________
Print Name
Date
Signature Chapter Membership Intake/Rush Coordinator
____________________
Print Name
Date
Signature of off campus Chapter Alumni Advisor
____________________
Print Name
Date
Signature of Fraternity and Sorority Life Advisor
____________________
Print Name
Date