POSITION DESCRIPTION
Position Title:
_________________________
Department:
_________________________
General Position Description: Provide 2-5 sentences that summarize the major responsibility of the
position. Include internal departments and personnel, and external constituents, with whom this
position interacts regularly. This description should also include:
 the FTE appointment, if the position is less than full-time (e.g. half-time, number of hours per week)
 the employment period, if less than a 12-month appointment (e.g. 9- or 10- month position)
 the standard start/end dates for the position, if less than a 12-month position (e.g. the position is an
academic year position beginning August 16 and ending May 15 )
Reports To: Indicate the immediate supervisor for this position, as well as the Director, Dean, and/or
Vice President to which this position reports.
Responsibilities: List no more than 10 to 12 primary duties and responsibilities of the position in
numeric format. Include specific supervisory responsibilities. “Carry out other responsibilities as
delegated or assigned” should be listed as the final responsibility of the position.
Qualifications: Indicate those minimum qualifications that are applicable for this position. Select
from:
 _______________ (specify Associates, Bachelors, Masters, Doctorate) degree in _______________
(specify academic discipline(s) requirements—e.g. Finance, Marketing, Graphic Arts, English, etc.) required
 _______________ license (specify license(s) requirements—e.g. HVAC, CPA, Plumbing, Valid Driver’s,
etc.) required
 Minimum of _______________ years of experience or work-related qualifications (specify type of
experience or work-related qualifications) required
 Microsoft Office proficiency
 Special computer/software application (specify special computer skills or software—e.g. database
administration, AutoCAD, etc.) skills required
 Excellent written and/or oral communication skills required
 Excellent management/supervisory skills required
 Physical requirements
o Ability to lift ________________ (specify weight) pounds required
o Ability to stand (or sit) ___________________ (specify number of hours) hours/day
o Ability to operate__________________ (specify special equipment or machinery—e.g. bobcat,
forklift, lighting console, etc.)
List date/year of job description update
SAMPLE POSITION DESCRIPTION
Position Title:
Director of Student Billing/Accounts Receivable
Department:
Business Office
General Position Description: The Director is a full-time, 12-month, administrative position
responsible for the administration and supervision of student billing and accounts receivable services.
The position deals with all mid-level managers with student billing and related responsibilities, and
external agencies, including but not limited to consultants, auditors, and collection agencies.
Reports To: The Director reports to the Vice President of Finance and Administration.
Responsibilities:
1.
Direct and maintain all student billing functions, including minimum payment policy
compliance, monthly interest processing, 3rd party billings, financial aid posting, monthly
statements, semester billing, and bad debt collection. Knowledge of student room and
board operations and processing related to student billing. Analyze existing systems with a
view toward increasing efficiency and effectiveness.
2.
Direct, maintain, and supervise preparatory music program billing and collection.
3.
Assist in maintenance of University accounting system, including posting of student billing
transactions to general ledger and reconciliation of accounts receivable ledgers to general
ledger. Assist with other financial functions, including but not limited to interdepartmental
(development, payroll, copy center, etc.) transactions, journal entries, budget journal
entries, etc.
4.
Train and supervise graduate program cashier.
5.
Prepare reports and materials on University student billing operations for the Vice President
of Finance and Administration.
6.
Participate in University programs geared toward new student billing and payment policy
orientation.
7.
Participate as representative of the Vice President of Finance and Administration to midlevel operations meetings at which Business Office input is required.
8.
Carry out other responsibilities as delegated or assigned by the Vice President of Finance
and Administration or Asst. Vice President of Finance.
Qualifications: Bachelors degree in a financial discipline required; Minimum of three years
experience in accounts receivable collection and business operations; Excellent
management/supervisory skills and ability to work effectively in fast-paced, deadline-driven
environment; Microsoft Office proficiency; Database management proficiency; Excellent written and
verbal communication skills; Customer service, problem-solving, and mediation skills.
February 2010