“ D u e d i l l i g e n c e i i s w h a t t w e p r o m o t t e , , r i i s k m a n a g e m e n t i i s w h a t w e s u p p o r t t ”
Any activity involves some risk; however programs which take students away from the familiar environment of the Ryerson campus involve different and often higher risk. The institution has a responsibility to be aware of and manage these risks. The students must be fully informed of what they are getting into and be aware of their own responsibilities to keep themselves safe. This document is mandatory for all Ryerson students travelling outside Canada and is designed to place responsibility for the identification of risks squarely in the hands of the student traveller.
Ryerson’s Travel Risk Assessment process serves two important purposes:
1.
To ensure that Ryerson students travelling abroad are fully aware of the risks inherent to travel to their destination and activity and have identified means by which to mitigate those risks.
2.
To clearly document this awareness as a resource for institutional liability management purposes.
This process is jointly administered by Ryerson International (RI) and the Department of Integrated Risk
Management (IRM)
Ryerson University uses the Travel Reports prepared by the Government of Canada Department of
Foreign Affairs and International Trade (DFAIT) to determine the specific risks inherent to travel to destinations outside Canada as well as the overall level of risk associated with travel to all international destinations. This is in keeping with due diligence practices employed by Canadian post-secondary institutions.
You must use the DFAIT Travel Report for your destination to complete the TRA. Travel Reports are accessed through the www.travel.gc.ca
website.
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1.
Complete TRA in its entirety. Please follow the section instructions carefully to avoid having to repeat the process. Handwritten TRAs will not be accepted for review.
2.
Save your document using the following format: TRA-LastName-Country-Date Completed
(for example “TRA-Smith-Laos-22Sept2011.doc”).
3.
Submit your completed form by email to:


David Begg, Ryerson International ( dbegg@ryerson.ca
)
Cate Drum, Department of Integrated Risk Management (IRM) ( irm@ryerson.ca
)
 The Chair/Director of your Department/School
(Further details or clarification may be requested by any of the above)
4.
IRM and RI will review the TRA and provide a recommendation to the relevant approver, determined by the level of advisory/warning indicated by the Department of Foreign
Affairs and International Trade
DFAIT Advisory/Warning
“Exercise Normal Security
Precautions”
Ryerson Approver
Chair/Director
(DFAIT) in the Travel Report for the destination as indicated in the chart
“Exercise high degree of caution”
Chair/Director to the right. Other factors (such as the nature of your activity while
“Avoid non-essential travel” Dean outside Canada) may require that a higher level of approval be secured or that you attend a meeting to
“Avoid all travel” Provost & Vice President,
Academic
5.
The decision to approve or not approve the assessment of risk through the TRA will be communicated to the traveller as soon as possible. discuss your plans in greater detail.
1
Faculty members leading a group of students for an international academic activity must also complete the TRA. Once approved, the document must be shared with all participants.
1 Students intending to travel to high-risk destinations or to undertake activities that put themselves or others at risk should consult with their Department/School/Program and/or Ryerson International as early in their planning as possible.
11-Apr-20 Page 2 of 9

This form contains a number of sections which ask that you complete a table with five columns. Please use the below as a guide:
A. RISK
IDENTIFICATION
What is the risk?
Read the relevant section of the DFAIT
Travel Report carefully to identify ALL risks
B. RISK ANALYSIS C. RISK
CHARACTERIZATION
How can it affect me?
How likely am I to encounter this risk?
D. RISK
EVALUATION
How severe is this risk?
Think about the possible outcomes of encountering this risk
Use Table A below Use Table B below
E. RISK
MANAGEMENT
What will I do to reduce its impact?
Use Travel Report and your common sense in the context of your trip
A: Risk Characterization (
Measures of Likelihood)
Almost Certain Expected to occur in most circumstances
Likely Will probably occur in most circumstances
Moderate Should occur at some time
Unlikely Could occur in exceptional circumstances
B: Risk Evaluation (
Measures of Consequence)
Insignificant No injuries, low financial loss
Minor First aid treatment, medium financial loss
Moderate
Major
Medical treatment required, high financial loss
Extensive injuries, major financial loss
Rare Only occur in exceptional circumstances Catastrophic Death, huge financial loss
Each section will provide an example of a common risk and how it might be evaluated.
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Personal Information
1 Last Name
2 First Name
3 Gender
4 Date of Birth
Contact Information
5 Email
6 Phone
7 Address
Academic Information
8 Ryerson Program
9 Chair/Director Name
10 Activity Supervisor/
Advisor
4
5
1 Country/City
3 Host Organization
6
Address
Phone
Email
Please answer the following: (bold or highlight the appropriate answer box)
10 Have you travelled to this destination before? YES NO
11 Are you travelling with others?
12 If YES, please list travelling companions:
YES NO
Name Program Email
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Nature of Activity (bold or highlight the appropriate answer box)
Research Internship Study Tour Field Trip Conference Volunteer
Activity
Placement Project Co-op
Program
Summer
Course
Study Abroad Other
Dates
7 Date of Departure
8 End of Activity
9 Date of Return
Transportation (please describe method of transportation to and within destination [including flight
#s if available] )
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1.
Please indicate the level of warning for your destination country (indicate with an X):
Exercise NORMAL
SECURITY PRECAUTIONS
Exercise HIGH DEGREE
OF CAUTION
Avoid
NON-ESSENTIAL Travel
Please cut and paste COUNTRY warning information in the space below:
2.
Are there REGIONAL warnings for your destination country? (indicate with an X)
Avoid
ALL Travel
Exercise NORMAL
SECURITY PRECAUTIONS
Exercise HIGH DEGREE
OF CAUTION
Avoid
NON-ESSENTIAL Travel
Please cut and paste any REGIONAL warning information in the space below:
Are you planning on:
Not going through this region marked with a warning
Travelling through this region BUT not staying in the region
Staying in the region marked with a warning
Avoid
ALL Travel
X
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(Indicate how your planned activity could put you at risk)
A. RISK
IDENTIFICATION
What is the risk?
B. RISK ANALYSIS C. RISK
CHARACTERIZATION
How can it affect me?
How likely am I to encounter this risk?
D. RISK
EVALUATION
How severe is this risk?
E. RISK
MANAGEMENT
What will I do to reduce its impact?
Construction activity as part of volunteer activity
(SAMPLE)
Could be injured Unlikely Minor or moderate
Will use proper safety equipment at all times and refuse hazardous work
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Travel Risks for the USA have been identified below. Please review the DFAIT Travel Report and add any new or location-specific risks you find to the bottom of the table below.
A. RISK
IDENTIFICATION
Demonstrations
B. RISK ANALYSIS C. RISK
CHARACTERIZATION
What is the risk? How can it affect me?
Could be injured or imprisoned
How likely am I to encounter this risk?
Unlikely
Street Crime /
Violent Crime*
*Florida
Passport Theft
Limited Rights
High cost for medical treatment
Could be injured or suffer financial loss
Have passport stolen
Could be detained or searched
Could be left with high medical bill
Unlikely
Rare
Unlikely
Moderate
D. RISK
EVALUATION
How severe is this risk?
Minor or moderate
Moderate
Moderate
Minor
Moderate
E. RISK MANAGEMENT
Hurricanes (SE states, June-Nov)
Volcanoes and earthquakes
Transportation, utilities, emergency and medical care, as well as food, fuel, and water supplies, may be disrupted.
Could be seriously injured or killed
Rare Moderate Familiarize self with evacuation/emergency plans in place at location
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Rare Moderate
What will I do to reduce its impact?
Avoid large gatherings and keep informed of local affairs
Be aware of surroundings, avoid unsafe areas, travel with others where possible
Do not carry large amounts of cash
Use money belt
(properly) to keep valuables safe and out of sight
Ensure proper documentation is kept on hand and remain respectful of laws and customs of host country
Invest in high-quality, comprehensive medical insurance for entire duration of stay
Keep abreast of weather reports prior to travel and while on location

Wildfires
(California)
Could be seriously injured or killed
Rare Moderate Remain alert to local developments through the media and modify their travel arrangements accordingly.
While Canadian citizens do not require a visa to enter the United States of America, a passport is required. International students at Ryerson travelling to the USA should consult the consular website
( http://toronto.usconsulate.gov/ ) to familiarize themselves with the process and requirements for obtaining a visa.
If you are planning on arranging an internship in the United States, you must obtain a Temporary Work
Visa also known as a J-1 visa.
Please indicate the closest location(s) at which you can obtain consular assistance while in the United
States (copy and paste from ‘Help Abroad’ information to the right of your screen on the Travel Report).
Ryerson University strongly suggests that you make use of the Registration of Canadians Abroad (ROCA)
service. DFAIT offers this registration service to all Canadians travelling or living abroad. This service is provided so that they can contact and assist you in the event of an emergency abroad, such as a natural disaster or civil unrest, or inform you of a family emergency at home.
See www.travel.gc.ca
for details and to register.
Please visit http://www.ryerson.ca/ri/students/ryerson_students to:
1.
Register your activity on the RI database
2.
Obtain information regarding upcoming pre-departure sessions
3.
Print and sign the Ryerson International Travel Liability Waiver
( http://www.ryerson.ca/cehsm/docs/RM/RU_RM_IntlTravel_StudentLiabilityWaiver_Feb2010.pdf
)
SAFE TRAVELS!
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