PLANNING PRIORITIES FOR 2010-11
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BUSINESS SERVICES ADMINISTRATION
BUDGETING
CONTROLLER
PURCHASING AND INVENTORY
INFORMATION TECHNOLOGY
PARKING
INSTITUTIONAL SERVICES IN 2010-11
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Successfully managed the College’s
budget
Established a 6% minimum budget reserve at
the beginning of the year
Moved equipment purchasing deadline to
mid-November 2009 and for all other statefunded purchases to December 31, 2009
Monitored budgets carefully to make sure
funds were available to meet projected and
expected expenditures from all funding
sources
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Monitored and utilized necessary
non-state financial resources to
ensure the College met its
educational core mission
• Participated in the planning for the
Union Station
• Established the Parking Coordinator
Position
• Served as the Colleague CIS Project
Manager
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Chaired the NCCCS AR/CR Review
Team and participated in the Core and
Mega Teams to review technical issues
and proposed/tested software
changes
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Effectively manage the College’s
financial resources
Assume management responsibility
for facility planning and construction,
facility maintenance, plant operations
including security and housekeeping,
and contract administration
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Monitor and participate in the
construction projects for the Union
Station Parking Deck, Union Station,
and Fine Arts building
Continue to serve as the Colleague CIS
Project Manager
CIS R18 Workgroup will begin working
with Datatel with the planning
technique Action Plan
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Requested and allocated state budget
funds
Maintained “My Budget” in Web Advisor
Insured appropriate access by budget
managers
Created and provided electronic internal
user’s manual
Developed a variety of reports
Participated in the development of
capturing CE payroll encumbrance data
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Implement project to capture CE
payroll encumbrance data
Request and allocate approved State
budget funds
Maintain WebAdvisor departmental
budget access
Continue to serve on NCCCS
Assignment Contract Committee
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Enhanced financial integrity by
strengthening internal controls where
needed
AR Staff assisted NCCCS in the
development and implementation of a
Colleague utility for all community
colleges to use
Implemented document imaging in
accounts payable and payroll
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Implemented storing electronic
Colleague reports on shared drive.
Reduced computer paper usage by
100 cases this fiscal year.
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Receive a clean financial audit report
Implement Enhancing Accountability
in Government through Leadership
and Education (EAGLE) program
Continuous improvement of internal
controls
Improve billing and collection of
student and third party receivables
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Maintained purchasing efficiency while
adhering to state purchasing policies
Participated in the NC E-Procurement
Users Group
Worked with NCCCS Support Team to
improve accuracy of calculating the
useful life of assets on community
college financial statements
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Moved bookstore operation to its
newly renovated and expanded space.
Sales are up by 29% through May 2010
Implemented textbook reservation
program Sea Devil Express
Implemented forklift safety training
program for College employees
Shipping and Receiving staff began
assisting with tagging and recording
information on new equipment
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Focus on training and development of
new purchasing technicians
Continue to work with Colleague SA in
the development of workflow for
equipment disposal process
Purchase Forklift Compliance Kit to
enable forklift certification
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Increase Bookstore’s on-line presence
such as Facebook and Twitter
Plan and organize more Bookstore
events to increase student shopping
Manage growth and maximize
employee productivity at both
bookstores
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Supported technology in new
construction
Cosmetology/Early College building
Bookstore renovation and expansion
Parking deck network infrastructure and
card access system
Union Station infrastructure design
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Rolled out record number of new IT
equipment
705 desktop computers
73 laptops
38 printers
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Added new services in conjunction
with other departments
On-line transcript request payments
On-line payments for the Child Care
Center and Dental Clinic
On-line donations for the CFCC
Foundation
Created Virtual Campus Tour on cfcc.edu
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New services continued:
Created first mobile service Library in
Your Pocket
Implemented V-Motion which provides
fault-tolerance for several
servers/services
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Complete Payment Card Industry
Certification
Assist in technology planning for
Union Station and Fine Arts building
Continue migration to Microsoft Active
Directory
Participate in Microsoft’s Campus
Agreement
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Opened CFCC’s first parking deck
Received training and implemented
parking software which controls
access to the deck
Created a parking web page and
Twitter account
Increased the number of full-time
employee parking spaces in the
Schwartz Center parking lot
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Continue to learn the ScanNet software
and its reporting capabilities
Continue to develop and improve parking
policy and procedures
Implement parking plan to accommodate
loss of employee and student parking
behind the Schwartz Center due to Union
Station Parking Deck construction
Continue to train CFCC parking staff on
equipment and customer service
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Completed Cosmetology/Early College
building: 30,000 SF
Completed Nutt St Deck: 135,000 SF
Completed Bookstore expansion and
renovation
Completed ACL building demolition to
prepare for Union Station building
construction
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Refurbished and renovated two
elevators in the McLeod and
Galehouse buildings
Initiated Allied Health water intrusion
project
Installed energy control monitoring
systems to improve energy efficiency
in all buildings
Installed a two-classroom modular
unit at the Burgaw Center
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Construction will begin for the 1,200 car
Union Station Parking Deck July-August
2010
Construction will begin for the 250,000 SF
Union Station in October 2010
Renovate Warwick building on Front St for
additional classrooms and faculty offices
Improve accessibility to all campus facilities
through maintenance, custodial services,
and security for students, employees, and
visitors
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QUESTIONS?
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THANK YOU
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