Job Audit Questionnaire
The following questionnaire is utilized to assist in job analysis of a position or classification. The
information will be utilized to ensure the job description accurately describes the major functions
of the position, the educational experience requirements for the position and the reporting
relationships for the position.
Please use your own words and language to answer the questions. Be very specific and describe
the major duties as if you were providing an overview to someone recently hired to perform
your job. Please be sure to estimate how often and how long it takes to do each major duty or
responsibility. For example, “I spend 2 hours, weekly preparing the work schedule.”
Date:
Job Title:
Department:
Name of person filling out form:
Immediate Supervisor’s Name and Job Title:
1. Briefly describe the following. Why does your job exist? What is the primary or main
function or general purpose of your position?
2. Please describe the major duties and responsibilities of your job. Begin with what you
spend the most time doing.
a. I spend _______ hours or _______ % of my time each (circle one) day, week,
month or quarter on the following major duty.
3.
Please describe the major duties and responsibilities of your job. Begin with what you
spend the most time doing.
a. I spend _______ hours or _______ % of my time each (circle one) day, week,
month or quarter on the following major duty.
4. Please describe the major duties and responsibilities of your job. Begin with what you
spend the most time doing.
a. I spend _______ hours or _______ % of my time each (circle one) day, week,
month or quarter on the following major duty.
5. Please describe the major duties and responsibilities of your job. Begin with what you
spend the most time doing.
a. I spend _______ hours or _______ % of my time each (circle one) day, week,
month or quarter on the following major duty.
6. Please describe the major duties and responsibilities of your job. Begin with what you
spend the most time doing.
a. I spend _______ hours or _______ % of my time each (circle one) day, week,
month or quarter on the following major duty.
7. Please describe any significant special projects or duties that you have performed in the
past 12 months that are not currently included in your listing of major duties above.
(Significant special projects may be those which took a great deal of time to complete,
required utilizing new skills to achieve or were more complex in nature than routine
duties you perform.
8. Does your position have supervisory responsibilities? Supervisory duties include: hiring,
termination, performance appraisal/feedback, and authorization of leave, assigning or
scheduling work. If yes, please describe.
9. List the titles of the positions you supervise and the number of incumbents in those
classifications.
10. Please list any equipment, tools or machines you utilize to perform your work on a
regular basis. Also list any software you utilize on a regular basis. (Word, powerpoint,
excel, etc.)
11. Please briefly describe your work environment, including any potential hazards or
unfavorable working conditions.
12. Please list any additional information you believe is important to understanding your
major job duties and responsibilities.
Signature ___________________________________________
Date ____________________