Marianne Page/Anna Panszczyk Morocco Trek in the High Atlas Mountains SUMMARY OF TRIP INFORMATION Morocco Trek in the High Atlas Mountains Leader Marianne Page Co-leader Anna Panszczyk Morocco – Marrakech, Essouira, High Atlas Mountains May 4 - May 18, 2013 Total # of days 15 Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Walks Number of participants (excluding leaders) Advertised cost Airfare range if not included Do you wish to have your trip listed online before it is published in The Outdoors? Smaller trips and leader subsidization Skiing-Downhill (Alpine) Other – please describe Minimum 10 Snorkeling Maximum 12 $ 1550 Does it include airfare? Yes No $ 1350 Yes No If yes, please list the approximate month and year when it should be posted on line. ASAP Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Trip one Trip two Trip three Other related trip experience Marianne Page 29 Bedard Ave - Derry - NH 03038 Marianne4nh@yahoo.com mpage45@gmail.com Home 603-432-9249 Work WFA AWFA WFR Expiration: Exp 11/12 - will renew 7/2014 CPR BLS Expiration: Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Glacier N.P. Sawtooth Mountains New Zealand in 2010; Wyoming in 2011 NH Class ! leader Co-leader name Co-leader address Anna Panszczyk 22 Alfred Road Arlington, MA 02474 Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you should describe your plans to do so in a note. Form Revised July 2011 Adventure Travel Trip Proposal Form, page 1 of 5 Morocco Trek in the High Atlas Mountains Co-leader email Co-leader phone Wilderness first aid training* CPR training* Prior leading experience Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Marianne Page/Anna Panszczyk Annatp13@Verizon.net Home 781-648-2492 Work WFA AWFA WFR Expiration: May/2012 next training scheduled for May/4-6 2012 CPR BLS Expiration: Expired - plan to take May 4-6, 2012 If you are a new co-leader you must submit an application to be a major excursions leader or co-leader prior to submitting this application. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. new co-leader Yes No If yes, please describe below: co-leader has been twice to Morocco Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Executive summary Please provide a brief description of the trip and the activities planned. Accommodations Please describe your plans for accommodation(s) Meals Please describe your plans for providing meals Local Transportation Please describe your plans for local transportation Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Special equipment Does the trip require special equipment? Special experience Form Revised July 2011 Fly into Marrakech, explore the city. Outfitter will take us around as well as on the trek to climb Ighhil M'Goun (4068m), explore fossils on summit, visit village Agouti where some of the guides are from and visit with families to see local culture, present gifts. Take trip to Atlantic seashore for 2 days, return to Marrakech to tour spice market and souk! Fly home on day 15. Hotel in Marrakech and Essaouira – campsites on trek. All handled by reputable outfitter, know to fellow leader Pete Faunholz One dinner included for group in budget in Marrakech, the trek and days with Outfitter included in budget We will rely on our Outfitter Angela for all transports from the airport and back, as well as all our days in Morocco Yes No If yes, please describe below what you will need to do to obtain them: If no, please describe the process you went through to find out that they were not required: Using Outfitter Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Only good hiking ability, high altitude hiking and camping. Yes No If yes, please describe below what type of experience? Also describe Adventure Travel Trip Proposal Form, page 2 of 5 Marianne Page/Anna Panszczyk Morocco Trek in the High Atlas Mountains Does the trip require special skills on the part of the participant? Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this major excursion meet the mission of the AMC? www.outdoors.org/about/ mission.cfm how you will ensure that the participant has this experience? We will thouroughly assess abilities when accepting participants onto this trip Yes No If yes, please describe below what you will do: Hiking in the White Mountains and possibly an overnight trip We will be experiencing Berber culture both in the city as well as in the countryside, as on summit in exploration, and the valley of the High Atlas region. Working/observing water gathering, rug making, farming, cooking or animal herding with families is planned for us to get a local impression of Berber life. TOUR OPERATOR AND GUIDE SERVICE INFORMATION Will this trip require a tour operator or guide service during part, or the entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Do they have liability insurance? Emergency response Please describe the outfitters’ response plan in the case of an emergency. Yes No Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own: It is a distant, foreign country, in which neither of us speaks the native language. We feel very confident with the outfitter and their experience as well as their safety record. M. Trek and Tour SARL au. Fully registered travel agent in Morocco with the government in Rabat. IF number – 40447768 www.moroccotrek.co.uk They had no claims of any type against them in 7 years of operation, including a 100% safety record. Liability? Yes No Maximum amt: $ Morocco does not have public liability , but can forward as insurance documents become available in next few months Yes No Are they willing to list AMC as an additional insured? Minor injuries & illness- trek guide will authorize a muleteer to take ithe injured person to Tabant if deemed necessary. 1-1.5 hours mule trek away. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards High altitude sickness Response Medications, take the participant to a lower elavation Political concerns, crime, language translation, terrorism Foreign Country Potential hazards Language Response Use guides to translate and mediate between the natives. Be respectfull. Road conditions, drivers, insurance Transportation Potential hazards will be transported by the outfitter Response Level of fitness, screening concerns, experience with equipment or activity Participants Potential hazards Must have hiking skills and knowledge of AMC group dynamics Response Careful screeming Form Revised July 2011 Adventure Travel Trip Proposal Form, page 3 of 5 Morocco Trek in the High Atlas Mountains Other Potential hazards Response Marianne Page/Anna Panszczyk Conditions unique to this type of trip Wildlife, weather, dehydration Stay a safe distance. Drink plenty of fluids. Watch weather carefully and be alert to possible Tstorms. Be prepared at all times. EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK Outfitter has emergency procedures Emergency communication Phone contacts, language, documentation, distance from emergency services We do not plan to use any Emergency equipment What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Minor injuries and illnesses: Evacuation Please describe your plan for A) On the trek the guide will authorise a muleteer to take the injured person to Tabant if evacuation from the deemed necessary. It should not be more than 1 to 1.5 hrs mule trek to a road where backcountry location if transport can be obtained to Tabant . applicable? The doctor can be found by a local guide/ resident . (he does not have a permanent practise). The Insurance company should be telephoned straight away, as all evacuations however minor will incur costs. The MTT number should be phoned to alert the ground handler and Far Frontiers. B) In case of needing further attention , but still not of greatest urgence, the patient can be taken to the general hospital in Azilal which is between 1.5 and 2 hrs away by road transport. C) In certain rare cases such as snake bite or burns, the Azilal hospital may refer the patient to a specialized unit in Casablanca. Insurance companies have the details of Ambulance businesses in case B) and C) Medical care Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities. Very Serious injury or Illness: A) After immediate first aid, the insurance company should be called immediately to arrange helicopter evacuation B) Once this is done, the guide should then telephone the relevant Moroccan authorities to alert the police and air traffic C) The leader should phone MTT /client agency D) The insurance company should be referred to at each point, and they have contacts with the helicopter companies, 3 of which are based in Marrakech. The patient will be taken either to Marrakech or Casablanca depending on the situation. Please note that the Moroccan guide cannot authorise any evacuation, helicopter or mule/road until the insurance has authorised the plan and MTT/client agency been informed. Search and rescue, Medcor, and our leader's EMS WFA. Group will be together at all times. see above COST AND BUDGET DETAILS Form Revised July 2011 Adventure Travel Trip Proposal Form, page 4 of 5 Morocco Trek in the High Atlas Mountains Marianne Page/Anna Panszczyk The trip will be paid in US dollars to the Outfitter - budge is in US Foreign currencies For int’l trips list each foreign currency, the dollars current $US dollar exchange rate and what $1 = 8.417 MAD (Moroccon Dirham) contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? Once we have enough participants for the trip we can send a deposit. The amount of Deposits What deposits will be required the deposit has not be firmed up yet. by airlines, hotels, tour operators, etc., and when? only if it does not raise the cost for the rest of the group Refunds What is the latest date you can cancel and still receive a full refund of any deposits? $550 deposit, $1000 by February, 2013 Participant deposit What are the initial deposit and your schedule of payments by participants to you? The AMC cancellation policy is based on the simple precept that your cancellation Cancellation policy What will your cancellation shall not raise the cost of the trip to any of the participants or the leaders. Therefore, if policy be for the participants? you cancel, your refund will be all that you have paid, less expenses already incurred and future expenses which can not be avoided. You may forfeit the amount budgeted for your lodging, car rental and trip overhead, which is most of the trip fee. If you cancel and the trip still fully books, then your fees will be refunded in full with the exception that, after airline tickets have been purchased, you own the tickets and that part of the fee cannot be refunded. Minimum numbers Yes No If yes, please describe conditions: Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: AMC-ATC Chair: Form Revised July 2011 http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ cyout@outdoors.org amcatchair@comcast.net Adventure Travel Trip Proposal Form, page 5 of 5