Tramping the Emerald Isle – the Beara Way, Southwest Ireland Cindy Martell/Rebecca Budaj SUMMARY OF TRIP INFORMATION Tramping the Emerald Isle – the Beara Way, Southwest Ireland Leader Cindy Martell Co-leader Rebecca Budaj Southwest Ireland, Beara Peninsula May 18 to 26, 2013 Total # of days 9 Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Walks Minimum 12 Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Skiing-Downhill Snorkeling (Alpine) Other – please describe Cultural or natural history information will be included Maximum 14 $ 1875member, Does it include airfare? Yes No $1975 non-member $ 1000 First Appearance: Month July Year 2012 Last Appearance: Month January Year 2013 Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Cindy Martell 7 Arrow Trail, Groton, MA 01450 cmartell@outdoors.org Home 978-448-3998 Work 617-391-6603 WFA AWFA WFR Expiration: April 2013 CPR BLS Expiration: April 2013 If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Trekking the Emerald Isle - Ireland, May 2012 w/Sam Jamke, 14 participants To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you should describe your plans to do so in a note. Form Revised March 2012 Adventure Travel Trip Proposal Form, page 1 of 5 Tramping the Emerald Isle – the Beara Way, Southwest Ireland Cindy Martell/Rebecca Budaj Trip two Trip three Other related trip experience Olympic National Park, Sept 2012 w/Ron Janowitz, 14 participants Cinnamon Bay, St John, March 2013 w/Pam Madigan, 24 participants Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training* CPR training* Prior leading experience Rebecca Budaj 68 Rondeau Street, Palmer, MA 01069 rbudaj@comcast.net Home 413-289-0114 Work 413-427-5072 cell WFA AWFA WFR Expiration: January 2015 CPR BLS Expiration: January 2014 If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. St John Cinnamon Bay, March 2012, CL with Pam Madigan, 26 participants Trekking Patagonia, February 2013, CL with Ron Janowitz, 12 participiants Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Leader of several White Mountain hiking weekends and 3 night trips Yes No If yes, please describe below: Leader was co-leader on trip in 2012. Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available please include or attach an itinerary. Accommodations Please describe your plans for accommodation(s) Meals Please describe your plans for providing meals Local Transportation Please describe your plans for local transportation Permits or permissions Form Revised March 2012 Fly from BOS or other east coast city to Shannon; transportation to start of walk in Castletownbere. Arrive Sunday AM, begin walk on Monday; five days of walking, Inn to Inn with baggage transport; rest day in Lauragh where other walking or excursions are possible (we will be offering a half day tour to Derreen Gardens and a possible 1/2 day boat ride in Kenmare Bay; transport to airport on the day after we complete the walk. Total planned distance is ~60 miles. B&Bs in each of six towns along the Way. Breakfast and packed lunches for all five walking days are included with the accommodations; dinners each day and lunch on the rest and travel days will be on our own at each person's expense; pubs and other dining options are available in most towns Yes No Adventure Travel Trip Proposal Form, page 2 of 5 Tramping the Emerald Isle – the Beara Way, Southwest Ireland Cindy Martell/Rebecca Budaj Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this AMC-AT trip meet the mission of the AMC? www.outdoors.org/about/ mission.cfm If yes, please describe below what you will need to do to obtain them: If no, please describe the process you went through to find out that they were not required: Not applicable; this is a front country trip on a well traveled route. Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Daypacks, rain gear and water proof boots. Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Participants must have at least intermediate hiking experience and exhibit good personal condition. The trip screening process will involve e-mail and telephone communications, augmented with personal reference checks (i.e. speaking with leaders of past trips that included participants) as necessary. Yes No If yes, please describe below what you will do: Day hike and/or social event, depending on group's availability We will be walking in fine countryside and along picturesque coastlines, see historical places and local flora and fauna, which the leaders will point out. TOUR OPERATOR AND GUIDE SERVICE INFORMATION Will this trip require a tour operator or guide service during part, or the entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Do they have liability insurance? Emergency response Please describe the outfitters’ response plan in the case of an emergency. Yes No Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own: We are using Eurotracks, part of MakeTracks which is the same outfit for this year's trek to book our accommodations and transport us and our luggage as needed. Because it is difficult to find accommodations for a large group, we will need to be in more than one Inn in each area; Eurotracks has the contacts to ensure we get space. They have given us the same price for 2013 as was used for the 2012 trip. Eurotracks 26 Forbes Road, Edinburgh, Scotland, EH10 4ED (Same as MakeTracks) http://www.eurotracks.net Eurotracks arranges self-guided tours in which walkers take care of themselves; the only injuries they hear about are those which cause participants to cut short a trip. Emergency and rescue services are readily available and free. Liability? Yes No Maximum amt: $ 1 million GBP Are they willing to list AMC as an Yes No additional insured? We will be in or very near towns at all stages of travel. Emergency services can be reached by dialing 999. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Form Revised March 2012 Adventure Travel Trip Proposal Form, page 3 of 5 Tramping the Emerald Isle – the Beara Way, Southwest Ireland Cindy Martell/Rebecca Budaj Potential hazards Response Foreign Country Potential hazards Response Transportation Potential hazards Response Participants Potential hazards Response Other Potential hazards Response Rain (and thus hypothermia) is the most likely hazard Due caution and proper gear is essential Political concerns, crime, language translation, terrorism No problems currently for US travelers Will check State Dept web site in advance of travel Road conditions, drivers, insurance Eurotracks is supplying all internal transport. Level of fitness, screening concerns, experience with equipment or activity Injury, lack of proper gear Careful phone screening and pre-trip hike, if needed; blister care while on trip; may have to have person skip a day of hiking Conditions unique to this type of trip EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK Each night will be spent in an area with services; we will also have emergency numbers Emergency communication Phone contacts, language, from Eurotracks if needed. Leader will be checking to see how well her international documentation, distance from service works during her trip this year. emergency services Group first aid kit. International cell phone. Emergency equipment What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Each night will be spent in an area with services and communications. Evacuation Please describe your plan for evacuation from the backcountry location if applicable? Local doctors, clinics and hospitals in each town we stay in. Medical care Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities. COST AND BUDGET DETAILS Great British Pounds; used a conversion factor of $1.80 per GBP for Foreign currencies For int’l trips list each foreign currency, the estimation of costs. Actual exchange rate on 4/24/2012 is $1.32US to current $US dollar exchange rate and what 1E. Eurotracks will be paid in GBP. contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? Eurotracks would like 20% deposit 6 months in advance (mid-December, 2012). They Deposits What deposits will be required were very flexible when dealing with them in 2012. by airlines, hotels, tour operators, etc., and when? November 30, 2012 Refunds What is the latest date you can Form Revised March 2012 Adventure Travel Trip Proposal Form, page 4 of 5 Tramping the Emerald Isle – the Beara Way, Southwest Ireland Cindy Martell/Rebecca Budaj cancel and still receive a full refund of any deposits? Participant deposit What are the initial deposit and your schedule of payments by participants to you? Cancellation policy What will your cancellation policy be for the participants? Minimum numbers Will you still run the trip if you do not get the minimum number? Registration deposit of $500 due with application. Final payment will be due February 1, 2013. Published minimum penalty schedule: $0 before Nov 30, 2012, $400 from December through February 2013. If actual costs (expenses already incurred on your behalf and any unavoidable future expenses that will be incurred as a result of a registration and cancellation) are higher, they will be assessed instead, unless they can be applied toward another acceptable participant. Yes No If yes, please describe conditions: Reference web links: AMC-ATC Home Page: http://snebulos.mit.edu/orgs/amc/ Forms: http://snebulos.mit.edu/orgs/amc/application/ Deadlines: http://snebulos.mit.edu/orgs/amc/committee/proposalsmecchair@amcboston.org Detailed Itinerary Day 1 - Arrive Shannon and overnight in Castletownbere Day 2 - Transfer to cable car for ride to Dursey Island, hike Dursey, return by cable car to main land, hike to Allihies - 13 mi., 21km Day 3 - Allihies to Eyeries - 7 mi., 11km Day 4 - Eyeries to Lauragh - 14 mi., 22km Day 5 - Rest day in Lauragh Day 6 - Lauragh to Kenmare - 15 mi., 24km Day 7 Kenmare, hiking part of the Kerry Way - 11 mi., 18km Day 8 - Depart Kenmare / E-Mail Addresses: Club House: cyout@outdoors.org AMC-ATC Chair: amcatchair@comcast.net Form Revised March 2012 Adventure Travel Trip Proposal Form, page 5 of 5