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SUMMARY OF TRIP INFORMATION
SPAIN: Biking along the Camino de Santiago -Burgos to Santiago
Title of trip
Leader Richard Cable
Leadership
Co-leader Janis Stahlhut
Spain
Location(s)
May 18-25, 2013
Dates
Type of trip
check all that apply
Total # of days
8
Backpacking
Bicycling-Mountain
Bicycling-Road X
Camping
Cultural X
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-Cross-Country Skiing-Downhill
Snorkeling
(Nordic)
(Alpine)
Walks
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Minimum 12
Maximum
14
$
$2474
Airfare range if not included
$
800-900
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Yes No If yes, please list the approximate month and year when it should be
posted on line.
List immediately please
Does it include airfare? No
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Richard C Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Leader phone
Home 860-673-1940
Work
Wilderness first aid training
WFA AWFA WFR Expiration: 5/2012
CPR training
CPR BLS Expiration:
same
11/2013
ior leading experience
ease list the lalast three longer
(5+ day) trips you have led for
the AMC including destination,
type of trip, dates and number of
participants. Feel free to list
additional trips you have led,
particularly if they demonstrate
experience related to the trip you
are proposing.
Trip one
Form Revised July 2011
Mongolia 2011. Horseback. 13 participants
Adventure Travel Trip Proposal Form, page 1 of 6
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Trip two
Nepal 2011 Hiking. 14 participants
Sicily 2010 Biking 16 particpants
Trip three
Other related trip experience
Mongolia 2009, Yosemite 2008 and many multi day trips in NE.
Co-leader name
Janis Stahlhut
Co-leader address
Co-leader email
Co-leader phone
1465 E. Putnam Avenue 323, Old Greenwich, CT 06870
jstahlhut1@aol.com
Home
203-820-9275
Work
same
Wilderness first aid training* WFA AWFA WFR Expiration: 5/2012
CPR training*
CPR BLS Expiration:
Prior leading experience
If you are a new co-leader you must submit an application to be a major
excursions leader or co-leader prior to submitting this application. Please list the
last three longer (5+ day) trips you have led for the AMC including destination,
type of trip, dates and number of participants. Please indicate if you were the
leader or co-leader.
Sicily 2010 - coleader
Trip one
1/1/2012
Trip two
New Hampshire Weekend Hiking at Highland Center - leader
rip three
Weekend Hiking at Noble View - leader
thher related trip experience
Weekend Biking in Cape Cod - leader
ing
Have
either of you led this trip before
or traveled to this area? No
If yes, please describe below:
Lan
ages
Does
either the co-leader or leader
speak the local languagegeage?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Co-leader: No
Leader: No
Not applicable:
No If yes, please list who has agreed to be your back-up in case one or both
of you need to drop out. This is required for approval!
No If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
This trip will commence in Madrid and end in Santiago, site of the legendary
Executive summary
Please provide a brief
Fetiavl of St. James. The first three days will be days of cultural activities centering
description of the trip and the on Madrid, Burgos, and Leon. From Burgos to Leon and on to Santiago, we will be
activities planned.
following the pilgrimage route of the Camino de Santiago. From Leon, we will bike
the Camino de Santiago, ending our biking in Santiago.
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 2 of 6
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Accommodations
Please describe your plans for
accommodation(s)
Meals
Please describe your plans for
providing meals
Local Transportation
Please describe your plans for
local transportation
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Hotels
all breakfasts, 4 dinners and 4 lunches. Other meals on one’s own.
Van supplied by our outfitter
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were
not required:
Special equipment
No If yes, please describe below what type of equipment and how you will
Does the trip require special ensure that people know how to use it:
equipment?
Special experience
Yes If yes, please describe below what type of experience? Also describe how
Does the trip require special you will ensure that the participant has this experience? Intermediate road
skills on the part of the
biking.
participant?
Pre-trip activities
Yes If yes, please describe below what you will do: Gathering with a bike ride
Do you plan to get your group planned.
together before the trip for an
activity or social event?
We will be biking, so it applies to conservation and recreation both.
Conservation, education and
Education is covered in that we will bevisiting anf learning about four important
recreation
How will this major excursion Spanish cities and three very important cathedrals. Additionally, we will be
meet the mission of the AMC? following the Camino de Santiago, a thousand year old pilgrimage route to Santiago.
www.outdoors.org/about/
mission.cfm
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Yes
Please describe their services. If you are using a tour operator for the entire
trip, please describe why you will be using them rather than doing this trip on
your own: This trip requires a tour operator. We need van support, bike rentals,
etc. This is best accomplished through the use of an outfitter.
Bike Spain Tours
Name of tour operator/guide
service
Tour operator website
http://www.bikespain.info/en/inicio_en.asp
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 3 of 6
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Safety record
Please provide information
about their safety record.
Answers provided by Tour Operator:
We don’t have a consumer protection agency that works with our type of companies,
at least not that I know of.
Pablo has been in the cycling tour business for 12 years, 7 years with Bike Spain
Tours. We have never experienced any serious accidents or death on tour (knock
wood). Sometimes of course someone falls of their bike so scratches and bruises
have occurred, but never so serious that we had to interrupt or end the tour.
We are always very careful choosing our routes (cross as little traffic as possible, and
warning traffic with the van(s) if necessary) and we don’t pass any ravines etc. The
van(s) is/are always at disposal of the clients in case they need a ride. If people are
not able to finish the rides because they are not fit enough, they can always ride in
the van. We always have enough place on board.
We cannot check before a tour if people are fit enough as that would require a test
ride with them (you can fly me in, if you’d like J) but we can give advice on how to
prepare for the tour (for the Camino we recommend getting used to cycling in
undulating areas to get used to climbing, some of the parts are quite hilly).
The guides know first aid and emergency procedures and the vans have a first aid kit
on board.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
We work with some high end agencies in the USA and Australia that require the
highest standards of quality and safety. Besides that, we work with the city hall of
Madrid for their weekly tours, with the area of Madrid for the tours outside of the
city and with the Spain Tourism board. We are registered by the Spanish association
of cyclists. I have asked some of last years’ clients if I can send you their email
addresses so they can serve as references.
Check our TripAdvisor page out as well:
http://www.tripadvisor.com/Attraction_Review-g187514-d1584354-ReviewsBike_Spain_Tours-Madrid.html
Liability? Yes
Maximum amt: $
Are they willing to list AMC as an
Yes No
additional insured?
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your
trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for
each section if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) The usual
Climate/terrain
hazards of road biking
Potential hazards
falls
Response
Political concerns, crime, language translation, terrorism. The usual petty crime of
Foreign Country
all nations.
Potential hazards
Response
Transportation
Form Revised July 2011
Road conditions, drivers, insurance: Vans and drivers are fully insured.
Adventure Travel Trip Proposal Form, page 4 of 6
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Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Level of fitness, screening concerns, experience with equipment or activity. Through
trip description and screening, we should be able to ascertain level of fitness. Van
support available for those who might have issues on day 3 climb.
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
The leader and co-leader will be carrying cell phones and two way radios;
Emergency communication
Phone contacts, language,
additionally, we will have phone contact at each hotel. Our guide will speak both
documentation, distance from English and Spanish. We are less than one to two hours to medical services of
emergency services
hospital status.
Both the leader and co-leader will be carrying first aid kits and two way radios as
Emergency equipment
What sort of emergency first well as cell phones.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
n/a
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Hospital de Madrid - Plaza Conde del Valle de Suchil, 16
Medical care
Please describe the medical Madrid 914 476 600.
care available in the area(s) Hospital general yague [Burgos] - AVENIDA CID CAMPEADOR, 96 Burgos
where you will be traveling
947 28 18 00
and list names and telephone Hospital Angeles de Leon - Cerro gordo 311, Predio Cerro Gordo, León de Los
numbers for these facilities. Aldama
01 477 788 5600
Amas Hospital de Fauna Salvaje - C/ Virgen del Pilar, S/N, Villafranca de los Barros
647 719 117
Hospital de Conxo - RUA RAMÓN BALTAR, S/N, Santiago de Compostela
981 95 15 00
COST AND BUDGET DETAILS
Current exchange rate is 1.3 Euro to dollar exchange. I have
Foreign currencies
For int’l trips list each foreign currency, the used a rate of 1.45. In the event that is is too low, there will be an
current $US dollar exchange rate and what explanation in our prospectus explaining a surcharge which we think
contingencies you have if that rate changes. If is very unlikely.
a tour operator or agent is being used, what
currency is the agent to be paid in?
100 Euros per participant due 90 days before trip date. Balance due 30 days
Deposits
What deposits will be required prior.
by airlines, hotels, tour
operators, etc., and when?
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 5 of 6
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90 days prior
Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
$1000.00 due with application; $500 due Oct. 1, $500 due Nov.1; balance
Participant deposit
What are the initial deposit and due Dec.15.
your schedule of payments by
participants to you?
90 days prior with no penalty if it does not interrupt the trip status
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
No If yes, please describe conditions:
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2011
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
cyout@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 6 of 6