Dick Cable/Joe Thomas
SUMMARY OF TRIP INFORMATION
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Leader Dick Cable
France and England
July 21 - August 1, 2016
Backpacking
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Co-leader Joe Thomas
Total # of days 12
Bicycling-Mountain
Bicycling-Road
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Bicycling-Road
Minimum 12
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 14
$ 2995
Does it include airfare? Yes
No
$ 1000
Will leaders assist participants with flights? Yes
No
First Appearance: Month
Year
Last Appearance: Month
Year
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. ASAP
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised February 2014
Dick Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work
WFA
AWFA
WFR
Expiration: 2-2016
Cell 860-944-0594
CPR
BLS
Expiration: 12-2015
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Yosemite Hiking
Mongolia 2009
Mongolia 2011
Sicily Biking, Po River Valley Biking, Camino de Santiago Biking, Nepal Trekking,
Adventure Travel Trip Proposal Form, page 1 of 6
Dick Cable/Joe Thomas
experience
Provence Biking, Macchu Picchu- Easter Island, Berlin to Prague Biking.
Co-leader name
Co-leader address
Joe Thomas
181 Maybrook Road
Waterbury 06708
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
thomasj73@sbcglobal.net
Home 203-755-5141
Work
Cell 203-982-8627
WFA
AWFA
WFR
Expiration: 4/2016
CPR
BLS
Expiration: 9/2015
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Macchu Picchu - Easter Island…co-leader
Puglia Biking…co-leader
planned trip to Loire Valley, France biking … co-leader
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Yes
No
If yes, please describe below:
Leader has been to both Paris and London. Co-leader has been to London.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
Form Revised February 2014
This is a road biking trip that commences in Paris and ends in London. It follows the
Avenue Verte, a traffic free cycling path linking London and Paris. We have customized
this trip by adding two additional days on each end of the bike trip in order for
participants to explore Paris and London. The leader and co-leader will offer suggested
tours, museum visits, etc. in Paris and London as well as the surrounding areas as
participants will have different desires regarding explorations This trip will use
Girolibero as our outfitter. It will be guided and have a support vehicle and mechanic.
Itinerary is attached. It is the proposal to us from Girolibero which includes the extra
nights on each end as we wanted to customize with days we thought participants would
enjoy.
All accomodations are in 3 and 4 star hotels except one night in a 2 star hotel.
Breakfast is included everyday. Dinner is included on the biking portion of the trip.
Dinners on the extra 4 nights in London and Paris are not included. Lunch is not
included.
Adventure Travel Trip Proposal Form, page 2 of 6
Dick Cable/Joe Thomas
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
We will be on bikes for the majority of the trip. We have a ferry crossing of the English
Channel and one train transfer. In Paris and London we will both walk and avail
ourselves of the Metro as needed as well as the train in the group decides to vist any
outlying area such as Versailles. Suggestions for museum visits in each city wll be cited
as both have a variety of outstanding museums with exceptional collections of art.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
NO
If no, please describe the process you went through to find out that they were not
required:
n/a
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Special equipment
Does the trip require special
equipment?
Special experience
Yes
No
If yes, please describe below what type of experience? Also describe
Does the trip require special
how you will ensure that the participant has this experience?
skills on the part of the
the ability to ride a bike the required number of miles each day. This will be ascertained
participant?
through the screening process
Pre-trip activities
Yes
No
If yes, please describe below what you will do:
Do you plan to get your group A group bike ride of approximately 20-30 miles.
together before the trip for an
activity or social event?
The very nature of this trip focuses on conversation, education, and recreation.
Conservation, education and
We will be learning about the history and culture of Paris, London, and the route
recreation
How will this AMC-AT trip meet the
between each as it has been created as a greenway.
mission of the AMC?
www.outdoors.org/about/mission.cfm
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
We will be using a tour operator for the biking portion of the trip. Past experience has
entire trip?
proven to us that having a guide, support vehicle, and mechanic are invaluable as
evidenced by past trips which have used support and not used support. The latter proved
less attractive with time spent on finding routes, bike repair shops, as well as missing
some guided information above and beyond what a guide book offers.
Name of tour operator/guide
Girolibero
service
info@zeppelin.it www.qeppelin.it www.girolibero.it
Tour operator website
This information is on file from a previous trip to Sicily (2009), Bike & Boat Venice
Safety record
Please provide information
(2012), Toujour Provence (2013), and Puglia (2014).
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Transportation to local hospitals in Paris and London as well as cities along the route.
Emergency response
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 3 of 6
Dick Cable/Joe Thomas
Please describe the outfitters’
response plan in the case of an
emergency.
Guide will have a cell phone in case of emergencies. Leader will carry a cell phone with
international coverage.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual hazards of biking will exist.
Response
Road biking carries an inherent risk of injury due to falls or collision. The roads we will
be using are paved and often shared with car traffic. The trip leaders are WFA and CPR
certified and will be carrying basic first aid kits and communications gear (cell phones,
2-way radios). In addition, our biking tour guide will be always at hand with constant
communication contact with the boat and their headquarters in case of emergency. Our
tour guides are also fully first aid and CPR certified. Safety talks will precede each day’s
ride, with the outfitters describing fully the road conditions that can be anticipated for the
day and a review of emergency procedures in accordance with the outfitters’ established
protoco
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
language/translation in the first half of the trip. No other political concerns
Response
French is of course the language on the first half of this trip. Though neither leader
speaks the language fluently, our bike tour guide will be capable of comunicating with
the "locals". All of France is a popular touring country, and it can be expected that many
local inhabitants, merchants, and especially emergency facilities, will be able to
communicate in English if necessary. Our outfitters are fully fluent in English and our
daily bike guide will be with us at all times to ensure that communications are not
problematic.
Road conditions, drivers, insurance
Transportation
Potential hazards
Response
We will not be driving.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Appropriate level of fitness for daily road biking
Response
The level of riding is low-intermediate and through trip description and screening, we
should be able to ascertain that the level of fitness is appropriate. It is more important
for us to ascertain that our applicants are experienced with riding on roadways shared by
motorists. Europeans, by and large, are more accustomed to sharing the road with
cyclists, as long as the cyclists are consciously following the "rules of the road."
However, much of our biking will be on cycling paths
Conditions unique to this type of trip
Other
Potential hazards
This trip does not invoke any "high risk" activities and will take place in a populated
region of the country.
Response
Daily reviews of road safety and techniques (hand/voice signals, rules of the road, etc.)
will keep us mindful of riding safely to each destination while enjoying the culture and
beauty of the region.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
The leader and co-leader will be carrying cell phones and two way radios; additionally,
Emergency communication
Phone contacts, language,
we will have phone contact at each hotel. Our guide will speak both English and French.
documentation, distance from
We are less than one to two hours to medical services of hospital status. Both leaders use
emergency services
AT&T international service when traveling abroad which offers a wide area of coverage
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 4 of 6
Dick Cable/Joe Thomas
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
in European countries. The area of France and England in which we will travel is not
remote, so cell coverage is expected to be fairly abundant. However, leaders will also be
equipped with 2-way radios based on point to point technology (e.g., "22 GMRS
channels offer a range of up to 35 miles (per manufacturer); range is based on an
unobstructed line of sight between you and another radio operator in good weather" with
additional "repeater" technology in the event that cell phones enter a "dead zone". In
addition, our outfitter is equipped with communications gear that is specific to France
and England as they maintain a base of operation in both countries. At no time will we
be more than a few hours vehicle ride from a medical facility. France and England is
easy where finding an English speaking person is never an extreme difficulty.
Participants will carry passports and emergency medical documents at all times. Leaders
will be equipped with waiver, emergency contact, and medical condition documents
required for submission by all participants
Both the leader and co-leader, as well as the bike guide, will be carrying first aid and tool
kits and two way radios as well as cell phones and radios.
We do not anticipate the need to evaculate, but in such an extreme situation, our
outfitters' evacuation plan will be used to move participants to safety. We will always be
in radio contact with our guide and support vehicle, and we will not be in backcountry
Hôpital Bichat-Claude Bernard
46 rue Henri Huchard, 75018 Paris
Centre Médico Social Département De La Seine Maritime (C.M.S)
1 r Battice
76440 FORGES LES EAUX
Queen Victoria Hospital (East Grinstead)
Telephone: 01342 414000
Address: Holtye Road, East Grinstead, West Sussex, RH19 3DZ
Florence Nightingale Hospitals Ltd.
11 Lisson Grove, London NW1 6SH
+44 20 7535 7700
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required
Form Revised February 2014
The cost of the trip from the outfitter is 1400 euros per person. This is
an all inclusive price that includes hotels, breakfast and dinner, guide,
support van, and bike rental. With an exchange rate of 1.40 which is .10
higher than the current rate, it gives us a per person cost of $1960. A
1.5% transfer rate by TD Bank is approximately $29 per participant.
Total: $2995.00 . Extra days while in Paris and London [4] will not
include dinner.
20% deposit 10 months prior
Adventure Travel Trip Proposal Form, page 5 of 6
Dick Cable/Joe Thomas
from you by airlines, hotels, tour
operators, etc., and when?
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised February 2014
90 days prior
$1000 with application; $1000 on January 1, 2016. Balance due on March 1, 2016
Full refund if the trip does not run. Once a trip has been confirmed to run with a
sufficient number of partcipants, no refund will be available unless another suitable
participant can be confirmed. Once that participant is confirmed and monies
deposited, a refund will be issued. Refunds will only be refunded to the extent that the
cost of the trip for other participants is not affected. Participants are responsible for
their own airline tickets. Most domestic airlines no longer give refunds for
cancellations; instead, they issue coupons for a future trip with an administrative
charge of $100.00 and an expiration date. Trip cancellation insurance is advised and
policy information is supplied to all participants.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
mikebarry657@mac.com
Adventure Travel Trip Proposal Form, page 6 of 6