Eva Borsody Das/Karen Thurston
Hiking in Majestic Sedona
SUMMARY OF TRIP INFORMATION
Hiking in Majestic Sedona
Leader Eva Borsody Das
Sedona, Arizona
Nov 5-12, 2016
Backpacking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Co-leader Karen Thurston
Total # of days 8
Bicycling-Mountain
Bicycling-Road
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Select from list
Minimum 12
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 14
$ 1675
Does it include airfare? Yes
No
$ 350-425 est
Will leaders assist participants with flights? Yes
No
First Appearance: Month May/June
Year 2016
Last Appearance: Month Sep/Oct
Year 2016
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line.
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised September 2015
Eva Borsody Das
59 Gosnold Street, Hull Ma 02045
borsody@gmail.com
Home 781.925.9733
Work
WFA
AWFA
WFR
Expiration: May'17
Cell
CPR
BLS
Expiration: May'17
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Switzerland Jungfrau hiking, 10 participants, 2003 (co-leader)
Tatra Mountains, Poland & Slovakia, hiking and cultural, 14 participants, 2012
Morocco, hiking and cultural, 10 participants, 2011
Drving vans, and supervising participants volunteer drivers during US hiking trips, every
Adventure Travel Trip Proposal Form, page 1 of 5
Eva Borsody Das/Karen Thurston
Hiking in Majestic Sedona
experience
summer at August Camp, and also during the Glacier Nationa Park trip Eva led in 2009.
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Karen Thurston
52 Vineyard Drive, Stratham NH 03885
karenjthurston@gmail.com
Home 603-770-1980
Work
Cell
WFA
AWFA
WFR
Expiration: May 2016
CPR
BLS
Expiration: May 2016
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Trip leader including van driving during August Camp 2012, SSC Lech Ski Trip Leader
Mar'16 (24 participants), and NH Chapter Hut Nights: Head Trip Leader for 6+ years
(36 participants and four trip leaders).
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
Form Revised September 2015
Six days of hiking in the Sedona area, 5-12 miles and 200-500' elev gain per day with
visits to ruins, mesas, and lookouts.
We plan to stay at the Sedona Real Inn in West Sedona, 5 minute drive from heart of
downtown. Breakfast in included.
Breakfast is included in hotel price. Lunch will be make-your-own with fixings
purchased by trip leaders at local markets. Dinner will be at local restaurants with a
daily budget that includes tax and gratuity.
We will rent three mini vans. Each mini van can accommodate 6 people with luggage.
Will leaders be drivers?
Will volunteer participants be drivers?
Adventure Travel Trip Proposal Form, page 2 of 5
Eva Borsody Das/Karen Thurston
Hiking in Majestic Sedona
drivers of motor vehicles?
If so, MVR checks will be needed. See Appendix S1.
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Yes
No
If yes, please describe below what you will need to do to obtain them:
$15 per vehicle/week for the Red Rock Pass for parking and access to National Forest
land around Sedona and Oak Creek Canyon.
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants will be screened for intermediate hiking skills and capability. Each
participant will be expected to make a positive contribution to the group's experience
through adaptability, flexibilty, personal responsibility, and cooperation.
Yes
No
If yes, please describe below what you will do:
The trip leaders will organize a get-acquainted hike in a location that works best for most
of the participants.
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
This trip will introduce AMC members to hiking in the Southwest and will
provide opportunities for spiritual renewal, historical understanding, and
expanded Leave No Trace principles for desert conditions.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 3 of 5
Hiking in Majestic Sedona
Potential hazards
Response
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Eva Borsody Das/Karen Thurston
Rough trail, stream crossings, rain, snakes, and scorpions.
We will screen participants for fitness and experience. We will check local weather
everyday for adverse conditions. We will check trail conditions before proceeding. We
will advise participants to be on the lookout for snakes, scorpions and other potentially
dangerous wildlife.
Political concerns, crime, language translation, terrorism
Road conditions, drivers, insurance
Road conditions, wildlife on highways
Will stay on paved roads or well maintained gravel roads. Leader and co-leaders will
each be driving a vehicle. We will purchase CDW insurance from rental agency. We will
be aware of open grazing and deer on the highway.
Level of fitness, screening concerns, experience with equipment or activity
Fear of heights or exposure.
We will screen for fitness and experience, and advise of exposure near cliff edges or
steep, narrow trails.
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
We will be within an hour's drive from medical facilities in Sedona.
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
All leaders will carry first aid kits and cell phones, although coverage is uncertain.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Leaders have current training in wilderness first aid, including injury specific protocols
Evacuation
Please describe your plan for
for victim evacuation. Leaders have many years of experience leading single day and
evacuation from the
muliple day trips. Appropriate evacuation measures will be taken depending on the
backcountry location if
nature of accident utilizing the possible medical qualifications and training of
applicable?
participants, and access to park rangers and other emergency personnel.
24 Hour medical services available at Verde Valley Medical Center, Sedona Campus,
Medical care
Please describe the medical
928-204-3000
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Deposit required for Sedona Real Inn and Suites
Group Trip Deposits
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 4 of 5
Eva Borsody Das/Karen Thurston
Hiking in Majestic Sedona
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised September 2015
30 days prior to first night's stay for group rerservation; 48 hours notice to cancel an
individual room.
$500 due with application and balance due three months before start of trip.
Once you are accepted on the trip, a $100 cancellation fee will apply. A refund of
amounts paid in excess of $100 will be given to the extent that it does not raise the cost
of the trip to the other participants or the Leaders. If your spot is filled, then you may
be entitled to a full refund, less the $100 cancellation fee. If your spot cannot be filled,
then you will receive a refund for any part of the trip that can be cancelled by the
leaders, less the $100 cancellation fee. There is a possbility that you may not receive
any refund. If the trip is cancelled, you will receive a full refund for any deposits and
payments.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
scohen1234@gmail.com
Adventure Travel Trip Proposal Form, page 5 of 5