New Zealand Trekking, Glaciers and Fjords with just a Daypack
Ginette Beaudoin / Anna Panszczyk
Title of trip
Leadership
Location(s)
Dates
Type of trip check all that apply
New Zealand Trekking, Glaciers and Fjords with just a Daypack
Leader Ginette Beaudoin
South Island of New Zealand
Oct 30- Nov 14, 2016
Backpacking
Co-leader Anna Panszczyk
Total # of days 16
Bicycling-Mountain Bicycling-Road
Camping
Hiking
Cultural
Paddling-Canoeing
Family
Paddling-Sea-Kayaking
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be published in AMC Outdoors?
Do you wish to have your trip listed online before it is published in AMC Outdoors?
Smaller trips and leader subsidization
Skiing-Cross-
Country (Nordic)
Trekking (e.g., hutto-hut)
Select from list
Minimum 14
$ 5625
$ 1850-2400
(Alpine)
Skiing-Downhill
Walking
Maximum
Does it include airfare? Yes
14
No
Snorkeling
Other – please describe Glacier hike
Select one of those checked above.
Will leaders assist participants with flights? Yes No
First Appearance: Month Sept Year 2015
Last Appearance: Month Nov Year 2016
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes No If yes, please list the approximate month and year when it should be posted on line. asap
Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader?
Yes
If yes, why is a small group proposed?
No
If a participant fee increase of more than 15% is proposed, please explain why?
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training

Prior leading experience
Ginette Beaudoin
66 Graham Street, Biddeford, ME 04005 ginette4000@yahoo.com
Home 207-294-6302 Work n/a
WFA AWFA WFR Expiration: 5/15
Cell 207-590-4431
Trip one
Trip two
Trip three
CPR BLS Expiration: 5/15
If this is your first Adventure Travel trip as a Leader you must be present at the AMC-
ATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Hiking Superior Hiking Trail in Minnesota; 9/13; 14 participants
Hiking in Yosemite National Park; 2 trips in 6/13, 1 in 6/12all with over 14 participants each
Hiking in the Stubai Valley of Austria; 9/12; 8 participants
Form Revised July 2013 Adventure Travel Trip Proposal Form, page 1 of 6

New Zealand Trekking, Glaciers and Fjords with just a Daypack
Ginette Beaudoin / Anna Panszczyk
Other related trip experience
Have lead weekend trips to Acadia National Park 2-3x/year for past 3 years. Weeklong trip cross country ski trip To Highland Plantation, ME; 2/14; 11 participants
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Anna Panszczyk
22 Alfred Rd, Arlington, MA 02474 annatp13@verizon.net
Home 781-648-2492 Work n/a
Wilderness first aid training WFA AWFA WFR Expiration: 5/15
Cell 617-429-2175
CPR training*
Prior leading experience
CPR BLS Expiration: 5/15
If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were
Trip one
Trip two
Trip three the leader or co-leader.
Hiking Superior Hiking Trail in Minnesota; 9/13; 14 participants
Hiking in Yosemite National Park; 2 trips in 6/13, both with over 14 participants each
Trekking in Atlas Mountains of Morrocco in 5/13 with 6 participants
Other related trip experience Leads weekend trips for Maasachusetts chapter
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader have a significant personal
relationship?
Private trips Do either of you lead trips that are private - not
sponsored by the AMC?
Yes
Yes
No
No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out.
If yes, please describe below:
Leader has traveled all over the South Island of New Zealand on two separate independent trips
Co-leader: Yes
Not applicable:
No
Leader: Yes No
Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval!
Summary
Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary.
Fly to Wellington, New Zealandand meet outfitter guide. Tranfer by ferry to Picton on the South Island. Travel by water taxi to Ships Cove and start 70km trek on Queen
Charlotte Track staying in full service lodges on the track. Travel from Portage by outfitter bus to trailhead for more remote 2 day trek on Nydia Bay Track staying in a private Lodge. While out to Tennyson Inlet and transfer back to Nelson. Explore Nelson area, travel down west coast exploring Punakaiki, and hiking Cape Foulwind,Trumans
Track and Porari River enroute to Fox Glacier and 1/2 day guided hike on Fox Glacier.
Continue traveling by outfitter bus to Queenstown with Matuktuki Valley jetboat ride to remote valley hike, followed by hike to Rocky Mt and Diamond Lake enroute. Drive to
Milford Sound for overnight cruise on the Sound followed by hike to Key Summit via
Routeburn Track. Travel back to Queenstown for flight home to USA.
The accommodation used for the AMC South Island Trekking is pitched at the mid-range level with a chose of double and twin share rooms at the 3-3.5 star level. A single
Accommodations
Please describe your plans for accommodation(s) supplement is available as well – except in a couple of locations where the room availability is very limited. These rooms are en suited ( again with two exceptions being the Lodge on Nydia Bay track and the overnight on Milford Sound where shared facilities are offered.
Meals: Please describe your 5 Dinners, 12 Breakfast and 8 Lunches will be covered by trip costs and will be eaten as
Form Revised July 2013 Adventure Travel Trip Proposal Form, page 2 of 6

New Zealand Trekking, Glaciers and Fjords with just a Daypack
Ginette Beaudoin / Anna Panszczyk
plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify.
Local Transportation
Please describe your plans for local transportation
Will leaders or participants be drivers of motor vehicles?
Permits or permissions
Does the trip require special permits or permissions?
(required on many U.S. federal lands and national parks) a combination of hotel breakfast, trail lunches, restaurant dinners/lunches. non covered meals will be eaten in restuarants or enrout to destinations with AMC leaders assisting participants in obtaining supplies for lunches/snacks and selecting restaurants for other meals.
Water taxi, outfitter charter bus, Milford Sound Excursion Cruise vessel all organized/coordinated by outfitter.
Will leaders be drivers? Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes No
Special equipment
Does the trip require special equipment?
If yes, please describe below what you will need to do to obtain them:
These will be obtained by Adventure South, our outfitter.
If no, please describe the process you went through to find out that they were not required:
Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it:
Crampons and harnesses for Fox Glacier walk will be provided by the outfitter, as well as instruction as to their proper usage.
Special experience
Does the trip require special skills on the part of the participant?
Pre-trip activities
Do you plan to get your group together before the trip for an activity or social event?
Conservation, education and recreation
How will this AMC-AT trip meet the mission of the AMC?
www.outdoors.org/about/mission.cfm
Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience?
The participants must be able to demonstrate that they can hike at elevations above 2000 ft and distances greater than 4 miles on exposed and rocky terrain. A guideline for hiking abilities will be supplied with the prospectus so participants can rate themselves.
Leader/co-leader will follow up with AMC local chapter contacts to see if participants will be a good fit for this trip. Phone calls will be used if uncertain about abilities and being a group player.
Yes No If yes, please describe below what you will do:
Discussion and education on "Leave No Trace" as well as hiker etiquette, and techniques for glacier hiking. The main recreation will be hiking with the opportunity to visit a glacier in a rainforest setting. There will be discussion on glacier ecology as well as bird identification, conservation and environmental responsibility.
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity.
Will this trip require a tour operator or guide service during part of or for the entire trip?
Yes No
Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own:
Outfitter will provide for luggage/gear tranfer so that participants are able to hike on tracks with just a day pack. Outfitter will also guide participants on the tracks and coordinate accomodations and transportation. Some meals will be provided by the outfitter.
ADVENTURE SOUTH Name of tour operator/guide service
Tour operator website
Safety record
Please provide information www.advsouth.co.nz
Apart from the standard minor incident / accident events, Adventure South has no serious injury record in its 22 years of business
Form Revised July 2013 Adventure Travel Trip Proposal Form, page 3 of 6

New Zealand Trekking, Glaciers and Fjords with just a Daypack
Ginette Beaudoin / Anna Panszczyk
about their safety record.
Insurance
Do they have liability insurance?
Emergency response
Please describe the outfitters’ response plan in the case of an emergency.
Liability? Yes No
Are they willing to list AMC as an
Maximum amt: $ 2,000,000
Yes No additional insured?
Adventure South has a fully documented safety policy and emrgency response template and Risk Management is a subject covered annually in our Guides training programme.
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable.
Climate/terrain
Potential hazards
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Slipping off trail, rock fall, exposure on cliffs, rain and cold exposure. Exposure to insect
Response bites.
Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety, insect bite prevention and etiquette. Check current trail conditions with local guides.
Carry rain gear, bug repellant, extra layers, hats, gloves, gaiters, polypro layers and first aid kit.Instruct participants on proper food storage, never leave packs or food unattended,
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response stay in groups.
Political concerns, crime, language translation, terrorism
New Zealand is a very stable country and has not had terrorist problems. n/a
Road conditions, drivers, insurance
Potential hazards relate to throughway and mountain driving.
Utilize outfitter's transportation with past proven safety record.
Level of fitness, screening concerns, experience with equipment or activity
Intermediate to advanced intermediate hiking skills required of all participants. Health conditions will dictate what level participant will be allowed to hike. Must be a group player and not an individualist.
Careful screening: application response, phone calls, chapter feedback, recent excursions
(local and ME/AT), list of hikes done in past 2 years. Participants will need to be up front and accurate with all health conditions and medications. Participants must be a group player, if not they will put the groups' safety in jeopardy and this would not be acceptable.
Conditions unique to this type of trip
Petty theft via pick pockets at airports/major cities are always a concern when traveling.
Perticipants will be advised to be aware of surroundings and to keep valuables in a safe secure place on their person.
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Emergency communication
Phone contacts, language, documentation, distance from emergency services
All guides carry cell phones and the route involved has any blank spots indentified.
Where considerable blank pots exist, this is backed up with a Spot Tracker device which is linked to an Emergency Centre and back to our depot
Cell phones and Spot Trtacker Emergency equipment
What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any?
Form Revised July 2013 Adventure Travel Trip Proposal Form, page 4 of 6

New Zealand Trekking, Glaciers and Fjords with just a Daypack
Ginette Beaudoin / Anna Panszczyk
Evacuation
Please describe your plan for evacuation from the backcountry location if applicable?
Medical care
Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities.
All clients are covered by the NZ Accident Compensation Commision. This provides a full Search & Rescue and Evacuation coverage which is operated by the NZ POlice
Dept. In such an emergency, Adventure South management staff have a hands on liaision role between th eclient, AMC and the clients family
This tour covers much of the South Island - in particular the South Island. Our SOP paperwork contains a full list of all medical centres throughout the South Island and of course we have 24 /7 back up with the head office.
Foreign currencies
For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required from you by airlines, hotels, tour operators, etc., and when?
Outfitter will be paid in New Zealand $. Exchange rate as of 4/22/2014 is 1 NZ$= 0.86 US$
Will use an exchange rate of 0.90 US$ per NZ$ with a 4% contingency rate.
10% of outfitter fee witll be due 5 months prior to start of trip, balance due 60 prior to start of trip.
Group Trip Refunds
What is the latest date you can cancel and still receive a full refund of any deposits?
Participant deposits
What are the initial deposit and your schedule of payments by participants to you?
Cancellation policy
What will be your cancellation policy for the participants?
>60 days prior to start of trip= deposit fee is forfeited unless participant replaced from someone on waitlist
60 to 30 days prior to start of trip= 50% of outfitter fee unless participant replaced by someone from waitlist
<30 days prior to start of trip= no refund unless participant replaced by someone from waitlist
$1,000 deposit required with trip application.
$2625 due by March 1 st , 2016
$2000 due by June 1 st , 2016
If you cancel after being accepted for the trip, $200 is non-refundable. But if you cancel after May1st, 2016, minimally $400 is nonrefundable; if (and only if) another person takes your place. We will establish a waiting list. Should another person replace you, you will be charged only the $400 cancellation fee. However, your cancellation shall not raise the cost of the trip to any of the participants or trip leaders.
Thus if you cancel and are not replaced, you will forfeit the $400 plus the per capita expenses already incurred and any other unpaid expenses for which the trip cannot
Minimum numbers
Will you still run the trip if you do not get the minimum number? obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased become your property and are generally non-refundable. We strongly recommend that you purchase travel insurance. Information on a company recommended by the AMC will be sent to the participants. Please note: The price of this Adventure travel trip is given in good faith based on current tariffs and rates and is subject to change. Any tariff/rate increases will be passed on to participants.
Yes No If yes, please describe conditions:
We would consider running the trip even with only 12 participants, each leader contributing 9%.
Reference web links:
AMC-ATC Home Page: http://snebulos.mit.edu/orgs/amc/
Forms:
Deadlines: http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/
E-Mail Addresses:
Form Revised July 2013 Adventure Travel Trip Proposal Form, page 5 of 6

New Zealand Trekking, Glaciers and Fjords with just a Daypack
Ginette Beaudoin / Anna Panszczyk
Club House:
AMC-ATC Chair: nholland@outdoors.org
amcatchair@comcast.net
Form Revised July 2013 Adventure Travel Trip Proposal Form, page 6 of 6