Ginette Beaudoin/Anna Panszczyk
Spectacular Machu Picchu and the Amazon Rainforest
SUMMARY OF TRIP INFORMATION
Spectacular Machu Picchu and the Amazon Rainforest
Leader Ginette Beaudoin
Co-leader Anna Panszczyk
Machu Picchu and Rio Tambopata
April 30- May 14, 2016
Total # of days
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
$ 5480
$ 900-1100
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 18
Does it include airfare? Yes
No
Will leaders assist participants with flights? Yes
No
First Appearance: Month Nov
Year 2014
Last Appearance: Month March
Year 2016
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. ASAP
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Form Revised July 2013
Ginette Beaudoin DVM
66 Graham Street, Biddeford, ME 04005
ginette4000@yahoo.com
Home 207-294-6302
Work n/a
WFA
AWFA
WFR
Expiration: 5/15
Cell 207-590-4431
CPR
BLS
Expiration: 5/15
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Hiking Superior Hiking Trail in Minnesota; 9/13; 14 participants
Hiking in Yosemite National Park; 2 trips in 6/13, 1 in 6/12all with over 14 participants
each
Adventure Travel Trip Proposal Form, page 1 of 6
Spectacular Machu Picchu and the Amazon Rainforest
Trip three
Other related trip
experience
Ginette Beaudoin/Anna Panszczyk
Hiking in the Stubai Valley of Austria; 9/12; 8 participants
Have lead weekend trips to Acadia National Park 2-3x/year for past 3 years. Weeklong
trip cross country ski trip To Highland Plantation, ME; 2/14; 11 participants
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Anna Panszczyk
22 Alfred Rd, Arlington, MA 02474
annatp13@verizon.net
Home 781-648-2492
Work n/a
Cell 617-429-2175
WFA
AWFA
WFR
Expiration: 5/15
CPR
BLS
Expiration: 5/15
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Hiking Superior Hiking Trail in Minnesota; 9/13; 14 participants
Hiking in Yosemite National Park; 2 trips in 6/13, both with over 14 participants each
Trekking in Atlas Mountains of Morrocco in 5/13 with 6 participants
Leads weekend trips for Maasachusetts chapter
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plans for
accommodation(s)
This will be a two part trip. First part will have participants arriving in Lima, Peru and
transfering to by air to Puerto Maldonado for first half of trip. We will be met at the
airport and transferred to dock for boat ride to the Refugio Amazonas where we will be
located for 3 nights. Daily guided excursions included while at the refugio as well as all
meals and loan of rubber boots. Then we will fly to Cuzco. After three nights in Cuzco
area for acclimatizing, the group will start hiking the Inca trail towards Machu Picchu.
We will spend 4 days on the trail so as to make the trek less stressful and a more relaxed
pace. Two nights will be spent at Machu Picchu for maximum cultural exposure and an
optimal experience. We will have the opportunity to hike on the Huayna Picchu. Train
travel back to Cuzco and transfer by air the next day to Lima and flights home.
3 star hotels with en suite baths, as arranged by our outfitter in Lima and Cuzco area.
Tent camping for hiking the Inca Trail.
Double rooms with bath overlooking rainforest at Refugio Amazonas.
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
All breakfasts will be included.
Lunch and dinner will be included while hiking the Inca Trail.
All meals not included will be coordinated by the leaders and paid for by the
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 2 of 6
Spectacular Machu Picchu and the Amazon Rainforest
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Ginette Beaudoin/Anna Panszczyk
participants and leaders.
All meals will be included at the Refugio Amazonas
All transportation will be provided by the outfitter or by Refugio Amazonas . This
includes transfers to and from the airports, tour vehicles in Peru. Internal air in Peru is
arranged by the Peruvian outfitter through their partner consolidator. In both locations,
drivers must carry a special driving permit for tourist vehicles.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
Provided by the outfitters in both locations
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Hiking at high altitude requires a complete understanding of possible hazards and risks,
as well as appropriate conditioning. Screening will help in this regard as well as
adequate medical advise and possible medication. We and the outfitter have build in 3
days for aclimatization for higher altitude hiking.
Yes
No
If yes, please describe below what you will do:
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
This trip meets the mission of the AMC in that it includes physical activities
respectful of the environment as well as cultural aspects in both locations. While
other AMC trips have been led to Peru and Machu Picchu, we think this is the
first proposed AMC trip to Refugio Amazonas. The outfitter has a social and
environmental business practices operating policy. [See the website for this
information] Materials in this regard will be part of the predeparture materials
provided by Adventure Life. Adventure Life uses a supplier on the Inca Trail
that uses the best porters and contributes to sustainable travel. This supplier has
helped design some of the volunteer programs in the villages where the porters
come from and has assisted them in developing their own tourist infrastructure
(camps, alternative trek, etc.)
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
The very nature of the Inca Trail, trail permits, conservation efforts, etc. is best done
entire trip?
under the supervision of a responsible outfitter. Also, porters, guides, and trail permits
for the Inca Trail are best supplied by a reputable outfitter. We chose a company that
met our needs based on many searches and inquiries. This company has been in business
for 12 years and takes care of 2500-3000 travelers per year.
The Amazon jungle portion of the trip will be at the All Inclusive facilty Refugio
Amazonasr.
Adventure Life. They are members of IATA, IGTOA, IAAN, the VVV, Rainforest
Name of tour operator/guide
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 3 of 6
Ginette Beaudoin/Anna Panszczyk
Spectacular Machu Picchu and the Amazon Rainforest
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Alliance and several other travel groups.
adventure_life.com
They have had no serious injuries and have been in business for 12 years. For more
information on the principals of the company and background, go to:
http://www.adventure-life.com/tours/travel-with-a-purpose/
Liability? Yes
No
Maximum amt: $ 1,000,000
Are they willing to list AMC as an
Yes
No
additional insured?
The outfitter has a 24 hour on call operations staff member. Field staff carry radios and
phones. Travel insurance is recommended for evacuation. The outfitter has a policy
concerning medical care delivered during a trip including medical equiment, Gamov
hyperbaric bags for high altitude, etc. The outfitter also provides a booklet including
health preparation tips for the areas visited.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Slipping off trail, rock fall, exposure on cliffs,rain and cold exposure. Also potential
exposure to mosquitoes and other biting insects. While this is a guided hike on the Inca
Trail, it is at high altitude.
Response
Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety,
and etiquette. Check current trail conditions with local guides. Carry rain gear, tick
repellant, extra layers, hats, gloves, gaiters, polypro layers and first aid kit.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Small petty crime
Response
All participants will be cautioned to be careful of passports, currency, cameras, and other
valuable items.
Road conditions, drivers, insurance
Transportation
Potential hazards
Response
Vehicles will be mini-vans or small passenger busses depending on the size of the group.
All drivers are fully insured and carry special licenses to drive tourist vehicles.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
High altitude hiking
Response
Careful screening: application response, phone calls, chapter feedback, recent excursions
(local and ME/AT), list of hikes done in past 2 years. Participants will need to be up
front and accurate with all health conditions and medications. Participants must be a
group player, if not they will put the groups' safety in jeopardy and this would not be
acceptable.
Conditions unique to this type of trip
Other
Potential hazards
Potential exposure to malaria carrying mosquitoes while on second part of trip in
Amazon area.
Response
Will insctruct all participants to conact their primary care physicians for malaria
prophylaxis
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
see below
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
We will be carrying a cell phone with international coverage.
Emergency equipment
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 4 of 6
Spectacular Machu Picchu and the Amazon Rainforest
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Ginette Beaudoin/Anna Panszczyk
Our outfitters will be equiped with a full satellite communication system.
Rerugio Amoazonas has communication with local rescue services at all times.
All participants will be encouraged to obtain travel evacution insurance. Additionally,
the outfitters and leaders are trained in Wilderness First Aid. The Inca Trail is highly
monitored for safety of trekkers. Our outfitters will also carry emergency satellite
telephone communication devices.
The guides at the Refugio Amazonas are all certified by the Red Cross and trained to
deal with medical emergencies. If need evacuation will occur by speed boat to the
medical clinic in Puerto Maldonado.
Peru: Lima: Clinica Anglo Americana - Clinic: Alfredo Salazar 350, San Isidro, Phone
616-8900. Urgent Care Center: Av. La Fontana 362, La Molina, Phone 616-8989
Peru: Cuzco: Cusco Medical Assistance. Tel:+51 84 224016+51 84 224178.Address:
Urb. El Ovalo, Av. La Paz B-1
Peru: Puerto Maldonado: Hospital Ssanta Rosa de Puerto Monaldo, Jr. cajamarca No
171, Puerto Maldonado, Madre de Dios-Peru Tel: 571-019, 572-550, 571-046
COST AND BUDGET DETAILS
Outfitter will be paid in US $
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
20% of outfitter fee ( 20% of $3585) due on booking, balance due 70 days prior to
Group Trip Deposits
What deposits will be required
departure
from you by airlines, hotels, tour
operators, etc., and when?
70 days or more Deposit is forfeited (20% of $3585)
Group Trip Refunds
What is the latest date you can
30-69 days 50% of total tour cost ( 50% of $3585)
cancel and still receive a full
0-29 days 0% of total tour cost ($3585)
refund of any deposits?
$1000 due at time of application
Participant deposits
What are the initial deposit and
$2200 due by November 1, 2015
your schedule of payments by
$2280 due by March 1, 2016
participants to you?
Cancellation policy
What will be your cancellation
If you cancel after being accepted for the trip, $200 is non-refundable. But if you
policy for the participants?
cancel after February 1st, 2016, minimally $400 is nonrefundable; if (and only if)
another person takes your place. We will establish a waiting list. Should another
person replace you, you will be charged only the $400 cancellation fee. However, your
cancellation shall not raise the cost of the trip to any of the participants or trip leaders.
Thus if you cancel and are not replaced, you will forfeit the $400 plus the per capita
expenses already incurred and any other unpaid expenses for which the trip cannot
obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased
become your property and are generally non-refundable. We strongly recommend that
you purchase travel insurance. Information on a company recommended by the AMC
will be sent to the participants. Please note: The price of this Adventure travel trip is
given in good faith based on current tariffs and rates and is subject to change. Any
tariff/rate increases will be passed on to participants.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 5 of 6
Spectacular Machu Picchu and the Amazon Rainforest
Ginette Beaudoin/Anna Panszczyk
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2013
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 6 of 6