Nancy DiMeo/Robert DiMeo
Barcelona to Nice - Spring Hiking & Discovery Tour
SUMMARY OF TRIP INFORMATION
Barcelona to Nice - Spring Hiking & Discovery Tour
Leader Nancy DiMeo
Co-leader Robert DiMeo
Northern Spain to Southern France - Barcelona to Nice
April 19 - 28, 2015
Total # of days 10 nights, 11 days
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 18
$ 3489
Does it include airfare? Yes
No
$ 900 - 1200
Will leaders assist participants with flights? Yes
No
First Appearance: Month July/August
Year 2014
Last Appearance: Month March
Year 2015
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. May, 2014
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised February 2014
Nancy DiMeo
86 Oak St, Dunstable, MA 01827
bndimeo@gmail.com
Home 978 649 6255
Work 617 983 7920
Cell 978 302 4066
WFA
AWFA
WFR
Expiration: 5/14 will be renewing this spring
CPR
BLS
Expiration: 5/14 will be renewing this spring
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Exploring Iceland - May 31 - June 14, 2003 - 14 participants
Italy - 2002 - 13 participants
New Zealand - March, 2002 - 12 participants
The Best Of Chile - March 2-17, 2001 - 13 participants
Adventure Travel Trip Proposal Form, page 1 of 5
Nancy DiMeo/Robert DiMeo
Barcelona to Nice - Spring Hiking & Discovery Tour
experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Robert DiMeo
86 Oak St, Dunstable, MA 01827
bndimeo@gmail.com
Home 978 649 6255
Work 978 25686579
Cell 978 302 0876
ext23
WFA
AWFA
WFR
Expiration: 5/14 will be renewing this spring
CPR
BLS
Expiration: 5/14 will be renewing this spring
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Exploring Iceland - May 31 - June 14, 2003 - 14 participants
Italy - 2002 - 13 participants
New Zealand - March, 2002 - 12 participants
The Best Of Chile - March 2-17, 2001 - 13 participants
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Anna Panszczyk and Fran Scullin
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
Form Revised February 2014
Bridging the Mediterranian between Spain and France. This spring hiking and discovery
tour follows the Mediterranean coasts of Northern Spain and Southern France. With
comfortable stays in selected destinations we will explore on foot the highlights of what
makes this part of the world so special. We'll see the sites of dazzling Barcelona including it's natural spaces and of course the famous monastery at Montserrat. On the
Costa Brava, we will walk the forested peninsula and coastal paths and visit the magical
homestead of Salvador Dali, including a visit to the museum in his honor. I France we
will enjoy the splendors of Provence and devote time to historical centers where tree
shaded plazas and frsh fruit stalls signify Mediterranian roots. And of course we will
discover centuries old villages in the foothills of the Alps, where our hikes take us
between hamlets, along canyons and to secluded lakes. Our tour ends at Nice, where an
extended stay is possible - with the option of visiting The kingdom of Monaco or
continueing onward in France.
10 nights accomodations twin share ( hotels are all a minimum of 3 star ). 5 nights will
be in Spain and 5 nights will be in France.
All dinners, all breakfasts and 5 picnic lunches are included
Adventure Travel Trip Proposal Form, page 2 of 5
Barcelona to Nice - Spring Hiking & Discovery Tour
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Nancy DiMeo/Robert DiMeo
Transportation will be in a micro bus throughout. Some days a local taxi shuttle / train
connection ( for walks - not with luggage).
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
We will use a guide who is experienced and knowledgeable regarding needed permits
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Special equipment
Does the trip require special
equipment?
Special experience
Yes
No
If yes, please describe below what type of experience? Also describe
Does the trip require special
how you will ensure that the participant has this experience?
skills on the part of the
We will screen participants as to their experience and ability to hike over uneven terrain
participant?
for from 3 to 7 miles per day
Pre-trip activities
Yes
No
If yes, please describe below what you will do:
Do you plan to get your group
together before the trip for an
activity or social event?
Guided city cultural walks ( half to full day ) will be included in Barcelona,
Conservation, education and
Montpellier and Nice ( with free exploration in Arles, and Aix en Provence).
recreation
How will this AMC-AT trip meet the
Guided hikes ( 2-3 hour minimum) will be in Montserrat, Cadeques ( Costa
mission of the AMC?
Brava), Les Baux, and Lac Zola ( Provence) and Cap St Jean Ferrat.
www.outdoors.org/about/mission.cfm
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
We will use an experienced guide who knows the area and languages well in order to
entire trip?
make the most of these fantastic areas.
Name of tour operator/guide Adventurebug Worldwide Ltd. It is located in Malaga Spain. The guide's name is
Matthew Butler
service
www.adventurebug.com
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $ please see insurance
Do they have liability
documentation addendum. Also please
insurance?
note that this tour guide has already been
approved by AMC for an October and a
November trip to the Azores.
Are they willing to list AMC as an
Yes
No
additional insured?
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 3 of 5
Nancy DiMeo/Robert DiMeo
Barcelona to Nice - Spring Hiking & Discovery Tour
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Please see Safety Emergency procedures addendum
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The weather should be mild and not problematic. Terraine could be uneven for hiking
Response
Participants will be instructed to bring hiking boots and adequate clothing for rain and
chilly weather
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Response
Dangerous political situations are unlikely in these 2 countries, our guide will translate
for us whenever needed
Road conditions, drivers, insurance
Transportation
Potential hazards
Response
Our guide will manage all transportation other then flights.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Response
Participants will be screened to assure their level of fitness is adequate for moderate level
hikes
Conditions unique to this type of trip
Other
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
We will have each participant's emergency contact information with us. We will also
Emergency communication
Phone contacts, language,
request knowledge of any medical conditions participants may have so we will know
documentation, distance from
how to respond if they have a medical emergency. Our guide will handle language
emergency services
issues. We will not be hiking into back country areas.
We always carry full first aid kits with items recommended by SOLO plus other
Emergency equipment
What sort of emergency first
emergency items such as duct tape, jack knives etc. We always carry walkie talkies in
aid or communication
order to communicate with one another and participants.
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Although we will not be deep into back country we will be prepared to care for an
Evacuation
Please describe your plan for
injured participant until they could be carried out and brought to a hospital if that were to
evacuation from the
be needed.
backcountry location if
applicable?
We will be near major cities and towns with hospitals and clinics nearbye. Hospitals
Medical care
Please describe the medical
available: University Hospital Clinic de Barcelona - 934 0331 971
care available in the area(s)
Hospital de Cadeques - 34 972 259 223
where you will be traveling
Montpellier 1 University- UM1 33 (0) 4 34 43 23 23
and list names and telephone
Centre Hospitalier du Pays - 33 4 42 33 90 18
numbers for these facilities.
St George Clinic - 33 (0) 4 93 81 71 50
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 4 of 5
Nancy DiMeo/Robert DiMeo
Barcelona to Nice - Spring Hiking & Discovery Tour
COST AND BUDGET DETAILS
Payment is to be made through a standard bank transition. I have
Foreign currencies
For int’l trips list each foreign currency, the
included $400 as a contingency to cover any change in exchange rate
current $US dollar exchange rate and what
with the hope of being able to return much of this at the end of the trip.
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
A deposit of 20% must be made 5 months prior to the start date. The final 80% must
Group Trip Deposits
What deposits will be required
be transferred 2 months before the tour start date
from you by airlines, hotels, tour
operators, etc., and when?
If there position can be filled all will be returned. After 120 days prior to the trip lose
Group Trip Refunds
What is the latest date you can
total deposit. After 90 days prior to the trip lose lose 50 % of the booking cost. After
cancel and still receive a full
60 days prior to the trip lose 100% of the booking cost or whatever amount the cost of
refund of any deposits?
the trip is increased for the participants.
Initial deposit $700
Participant deposits
What are the initial deposit and
Sept 15
$ 930
your schedule of payments by
Nov 15
$ 930
participants to you?
Jan 15
$ 930
If their position can be filled all will be returned unless expenses have been incurred
Cancellation policy
What will be your cancellation
as a result of their cancellation.
policy for the participants?
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
We will try to run the trip if there are a minimum of 10 participants and pay some of
do not get the minimum number? the leader cost
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised February 2014
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
mikebarry657@mac.com
Adventure Travel Trip Proposal Form, page 5 of 5