Stephen Cohen/Sarah Keats Cross-country skiing in Austria's Olympia Region SUMMARY OF TRIP INFORMATION Cross-country skiing in Austria's Olympia Region Leader Stephen Cohen Co-leader Sarah Keats Olympia region Austria (northwest of Innsbruck) 1/24/2015-2/1/2015 Total # of days 9 Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Primary type of trip Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossSkiing-Downhill Snorkeling Country (Nordic) (Alpine) Trekking (e.g., hutWalking Other – please describe to-hut) Skiing-Cross Country (Nordic) Select one of those checked above. Minimum 12 Maximum 16 $ 1,950 Does it include airfare? Yes No $ 1,200 Will leaders assist participants with flights? Yes No First Appearance: Month March Year 2014 Last Appearance: Month November Year 2014 Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. asap Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? not proposed LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Trip three Other related trip Form Revised July 2013 Stephen Cohen 104 Manet Road Chestnut Hill, MA 02467 scohen1234@gmail.com Home Work 617 928-1221 WFA AWFA WFR Expiration: 5/2015 Cell 617 997-6861 CPR BLS Expiration: 7/2014 - will renew If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Dolomites 2012 (co-leader, but did all trip prep and led the hikes) Jungfrau region 2013 Haute Route 2010 (non-AMC) Adventure Travel Trip Proposal Form, page 1 of 5 Stephen Cohen/Sarah Keats Cross-country skiing in Austria's Olympia Region experience Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training CPR training* Prior leading experience Trip one Trip two Trip three Sarah Keats 9B Bowdoin St., Yarmouth, ME 04096 slkski@gmail.com Home Work Cell (207)756-4226 WFA AWFA WFR Expiration: 5/2015 CPR BLS Expiration: 5/2014 If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. Young Members Weekend at Gorman Chairback Lodge, August 30-September 2, 2013 Young Members Katahdin Columbus Day Weekend, 2013 Inter Chapter Young Members Rangeley Lake State Park Camping Weekend, 7/127/14/13 Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Yes No If yes, please describe below: will scout the trip before the Austrian trek in August 2014. Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary. Accommodations Please describe your plans for accommodation(s) Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify. Local Transportation Please describe your plans for local transportation Will leaders or participants be drivers of motor vehicles? Form Revised July 2013 The trip consists of seven days of winter sports focused on cross-country skiing. The Olympia region is Europe's finest XC resort area featuring 279KM of groomed XC trails. In addition, good alpine skiing and snow shoeing is nearby. We will stay a single full-service hotel in the Olympia region, most likely in the village of Seefeld itself. There are many hotels available from which to choose. Breakfast and dinner will be prepared by the hotel. Lunches will be purchased by the participants. The budget includes leaders' lunches since they are an out-of-pocket travel expense. A local bus pass that gives the participants free transportation throughout the region. Will leaders be drivers? Will volunteer participants be drivers? If so, MVR checks will be needed. See Appendix S1. Adventure Travel Trip Proposal Form, page 2 of 5 Stephen Cohen/Sarah Keats Cross-country skiing in Austria's Olympia Region Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Yes No If yes, please describe below what you will need to do to obtain them: If no, please describe the process you went through to find out that they were not required: Special equipment Yes No If yes, please describe below what type of equipment and how you Does the trip require special will ensure that people know how to use it: equipment? participants will be XC skiers - they can bring their own skis, but they can also be rented Special experience Yes No If yes, please describe below what type of experience? Also describe Does the trip require special how you will ensure that the participant has this experience? skills on the part of the participants should be at least intermediate level XC skiers to enjoy the trip to the participant? maximum. That said, there are many options for those who are not. Pre-trip activities Yes No If yes, please describe below what you will do: Do you plan to get your group together before the trip for an activity or social event? Participants will learn about the Tyrolean region history, culture, and food. It is Conservation, education and likely that there will be a related musical event during the stay. recreation How will this AMC-AT trip meet the mission of the AMC? www.outdoors.org/about/mission.cfm TOUR OPERATOR AND GUIDE SERVICE INFORMATION This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity. Will this trip require a tour Yes No operator or guide service Please describe their services. If you are using a tour operator for the entire trip, during part of or for the please describe why you will be using them rather than doing this trip on your own: entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Liability? Yes No Maximum amt: $ Do they have liability Are they willing to list AMC as an Yes No insurance? additional insured? Emergency response Please describe the outfitters’ response plan in the case of an emergency. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards Winter temperatures and normal XC trail hazards Response Well organized resort area with emergency personnel available by cellphone Political concerns, crime, language translation, terrorism Foreign Country Form Revised July 2013 Adventure Travel Trip Proposal Form, page 3 of 5 Stephen Cohen/Sarah Keats Cross-country skiing in Austria's Olympia Region Potential hazards Response Transportation Potential hazards Response Participants Potential hazards Response Other Potential hazards Response Very safe. Most people speak at least some English. Normal tourist caution regarding petty theft. Road conditions, drivers, insurance slippery snowy roads Only use public transport with trained drivers Level of fitness, screening concerns, experience with equipment or activity XC skiing is an aerobically intensive support. Participants may attempt longer or more difficult trails than they are capable of. A full screening process will eliminate many potential problems. Those that arise will be dealt with on an individual basis. We will look for people with recent XC experience and at least intermediate proficiency, tolerance of the constraints of group outings, and, ideally, experience in foreign countries. Conditions unique to this type of trip none none EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK All ski trails are within one hour of Innsbruck which has world-class medical facilities. Emergency communication Phone contacts, language, First aid facilities are available in Seefeld, the largest village in the Olympia Region. documentation, distance from Emergency - 112 Police - 133, ambulance - 144 mountain rescue 140 emergency services Cell phones work throughout the area. Emergency equipment What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Contact will be made with emergency personnel using cell phone. Evacuation Please describe your plan for evacuation from the backcountry location if applicable? Medical care available in Seefeld and in Innsbruck. Contact will be made with Medical care Please describe the medical emergency personnel (emergency - 112, police - 133, ambulance - 144 helicopter rescue care available in the area(s) 140) who will select the appropriate level of care. where you will be traveling and list names and telephone numbers for these facilities. COST AND BUDGET DETAILS the current $/Euro conversion rate is $1.35. The trip is priced out at Foreign currencies For int’l trips list each foreign currency, the $1.55/Euro. current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? We will need to commit to the hotel three months prior to arriving. This gives us Group Trip Deposits What deposits will be required adequate time to assemble the participants. Non-refundable airline tickets for the from you by airlines, hotels, tour leaders will have to be purchased in advance, but not until it seems clear that the trip operators, etc., and when? will go. (The cost of refundable tickets is prohibitive.) Other reservations do not require deposits or are refundable on short notice. The purchase of non-refundable airline tickets will be postponed until it seems clear Group Trip Refunds Form Revised July 2013 Adventure Travel Trip Proposal Form, page 4 of 5 Cross-country skiing in Austria's Olympia Region What is the latest date you can cancel and still receive a full refund of any deposits? Participant deposits What are the initial deposit and your schedule of payments by participants to you? Cancellation policy What will be your cancellation policy for the participants? that the trip will go, either three months before arrival or after at least 12 participants commit, whichever is first. $1,000 with the application and $950 October 15, 2014 Minimum numbers Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: AMC-ATC Chair: Form Revised July 2013 Stephen Cohen/Sarah Keats Cancellation by an accepted participant will not be allowed to raise the cost to the other participants or to the leaders. Published MINIMUM penalty schedule: $100 before July 2014, $250 July and August 2014, and $500 thereafter. If actual costs are higher, they will be included in the assessment. We will reserve the right to reduce cancellation penalties if costs incurred can be passed to a replacement participant Yes No If yes, please describe conditions: http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org amcatchair@comcast.net Adventure Travel Trip Proposal Form, page 5 of 5