Title of trip
Leadership
Location(s)
Dates
Cycle Tuscany- A Food and Wine Tour
Leader Dick Cable
Co-leader Lisa Graves
Tuscany, Italy
September 21 to September 28 2015
Total # of days 8
Type of trip
check all that apply
Backpacking
Bicycling-Mountain
Bicycling-Road - X
Camping
Cultural - X
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-Cross-Country
(Nordic)
Trekking (e.g., hut-tohut)
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Bicycling Road
Minimum
14
Select one of those checked above.
Maximum
14
$
2280.
Does it include airfare? No
$ 1100 to 1300
Will leaders assist participants with flights? Yes No
First Appearance: Month May
Year
2014
Last Appearance: Month July
Year 2014
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes If yes, please list the approximate month and year when it should be posted
on line. May, 2014
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
experience
Co-leader name
Form Revised July 2013
Dick Cable
8 Heather Lane, Burlington, CT
r.cable@sbcglobal.net
Home
Work
WFA AWFA WFR Expiration: 4-2014
Cell (860)944-0594
CPR BLS Expiration: 12-21-2015
If this is your first Adventure Travel trip as a Leader you must be present at the AMC-ATC
meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Camino de Santiago Biking
Biking Provence
Biking Venice and the Po River Valley
Two AMC trips to Mongolia, Nepal, Yosemite, Biking Sicily
Lisa Graves
Adventure Travel Trip Proposal Form, page 1 of 6
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
177 Hersey Hill Rd Minot, ME 04258
lisagraves221@gmail.com
Home 207 966 1224
Cell 610 999 7080
Work
WFA AWFA WFR Expiration: 4/2015
Lisa will update training in April 2015
CPR BLS Expiration: 4/2015
Lisa will update training in April, 2015
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal is
considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Yes No If yes, please describe below:
Dick…..
Lisa self-led a private cycle trip in Tuscany in October 2009. She is co leading an
AMC AT cycle trip to Tuscany in September, 2014
Leader: Yes No
Co-leader: No
No If yes, please list who has agreed to be your back-up in case one or both of
you need to drop out. This is required for approval!
No If yes, please note that you cannot advertise AMC and private trips together
unless there is a clear distinction between the two in any materials you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Form Revised July 2013
Itinerary emailed separately. This 8 day, 7 night cycle trip combines daily moderate
cycling (approximately 30 miles a day) through Italy's gorgeous rolling countryside with
emphasis on enjoying and learning about the famed Tuscan food and renowned wines.
We will base for four nights in Pienza and three nights in Montalcino. Staying in these
medieval towns allows participants to stroll the town, sightsee and shop after the day's
ride. In Pienza our focus is on food. Our loop rides take us past farms, vineyards and
olive groves. We visit a working farm (Podereil Casale) and help prepare our lunch with
fresh farm ingredients. We have a cooking class at La Fonte where we prepare our
dinner. In Montalcino the focus is on wine. Our loop rides take us past vineyards of the
Sangiovase grape which makes the famous Brunello wines. We will tour several
vineyards where we learn about wine production and have the option of wine tastings.
In Pienza we stay at Il Choistro which is a 15th century Franciscan convent. There is a
large enclosed courtyard that our bikes can be roll right into. In Montalcino we will stay
at Hotel il Giglio. Both hotels have a sumptuous breakfast buffet and also a patio with an
expansive view across the valley.
The trip includes all breakfasts and dinners from the first Sunday dinner to the last
Sunday breakfast plus one lunch. Breakfasts are bountiful buffets provided by the hotels.
Participants can prepare their lunches and snacks to bring on the day's rides or purchase
lunch on the way. One lunch is on a farm. We help prepare this lunch and it is included in
the trip cost. Dinners: There are 4 group dinners in local restaurants, two dinners that
participants choose their own restaurant and are given an allowance and one cooking
Adventure Travel Trip Proposal Form, page 2 of 6
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
class where we prepare our own dinner.
Participants travel by train to Chiusi (1.5 hours from Rome) Chiusi is a major stop on all
of the Rome- Florence lines so if participants are coming from elsewhere in Italy they
can easily get to Chiusi. Leaders will rent an 8 person van in Chiusi to transport
participants to and from Pienza at the start and end of the trip. The van will also be used
to transport to the cooking class and to transport the bags from Pienza to Montelcino and
back.
Will leaders be drivers? Yes Will volunteer participants be drivers? No
If so, MVR checks will be needed. See Appendix S1.
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
x
Public roads
Special equipment
Yes If yes, please describe below what type of equipment and how you will ensure
Does the trip require special
that people know how to use it:
equipment?
We are renting high end touring bikes. Participants will bring their own pedals and shoes.
The applicant questionnaire and phone screening interview will ensure that participants
are capable.
Special experience
Yes If yes, please describe below what type of experience? Also describe how you
Does the trip require special
will ensure that the participant has this experience?
skills on the part of the
The trip requires the ability to cycle 30 miles of moderate to hilly terrain. The applicant
participant?
questionnaire and phone screening interview will determine prior experience and
capability..
Pre-trip activities
Yes If yes, please describe below what you will do:
Do you plan to get your group Pre-trip meeting and ride will be held in July. Date and location TBD. Also Lisa is
together before the trip for an
leading an AMC Martha Vineyard or Rockland, ME cycle trip in May. Participants will
activity or social event?
be invited to join in for this.
Participants will experience, learn about, and appreciate the natural world each
Conservation, education and
day of the trip by: cycling each day through the spectacular rolling verdant hills;
recreation
How will this AMC-AT trip meet the
learning about terrain and land formation; learning about farming and food
mission of the AMC?
production; experiencing / enjoying the fruits of the farm/vineyards; cooking
www.outdoors.org/about/mission.cfm
class learning how to prepare the Tuscan food; experiencing centuries old
vineyards and learning how wine is made including the dramatic effects that
weather has on the same grape in the same place from year to year.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes No
Maximum amt: $
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 3 of 6
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Are they willing to list AMC as an
additional insured?
Yes No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your
trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for
each section if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Weather – specifically rain.
Response
We will not cycle when it is raining.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
No issue. Western country. English spoken widely in Pienza and Montalcino
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Traffic while cycling.
Response
Our rides are on quiet back roads. Participants will ride in a group for better
visibility.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Participant is not fit to ride 30 miles of rolling hills.
Response
Careful screening. Shorten length of rides if too much for many participants. Have
two groups for some sections/days with one leader with each group. Our own van
support and support from Cicloposse (bike rental).
Conditions unique to this type of trip
Other
Potential hazards
Too much great Italian food!
Response
Cycle it off the next day!
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Emergency communication Phone contacts:
Phone contacts, language,
The emergency number for Italy is 112. Calls to 911 are redirected to 112.
documentation, distance
Specific emergency numbers are:
from emergency services
Ambulance – 118; Fire – 115; State Police – 113
Dick and Lisa will each have a cell phone for emergency communication.
Medical care is available in Pienza and Montalcino. The closest hospital is in Siena.
See details below in Medical Care section. We have our own van for transport.
Cicloposse is also available for emergencies.
Cicloposse
Bike Rental. Available for emergencies.
Marco (marco@cicloposse.com)
Giuliana (giuliana@cicloposse.com)
Via I Maggio, 27 53026 Pienza Siena, Italy
Phone: (39) 0578 749983
Mobile: 345 0371289
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 4 of 6
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan
for evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Dick and Lisa will each have a cell phone.
Dick and Lisa will each carry a first aid kit with them on all rides.
N/A
Depending on where we are the Hospital of Siena is anywhere from 20 to 35 miles
away.
Hospital of Siena
Le Scotte in Via Bracci 16
Phone: Tel. 0577 585111
Doctors in Pienza:
Fazio Anselmi
Via S. Gregorio, 2
53026 Pienza
Phone number +39 0578 748507
Antonio Spacone
Via Delle Case Nuove, 13
53026 Pienza
Phone number +39 0578 748417
Doctors in Montalcino:
Robert Talenti
Via Mazzini, 60
53024 Montalcino
Italy
Phone number +39 0577 847173
Silvio Trebisacce
Oral Surgeon
Via Boldrini, 2
53024 Montalcino
Italy
Phone number +39 0577 849376
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
Form Revised July 2013
Current exchange is EU 1.39. The budget is calculated at EU 1.43
Adventure Travel Trip Proposal Form, page 5 of 6
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
The hotels require a credit card for 10% of the total upon booking. There is no
Group Trip Deposits
What deposits will be required
cancellation fee if made 60 days before the trip.
from you by airlines, hotels, tour Cicloposse: credit card and 10% to reserve bikes. Full refund if canceled within 60
operators, etc., and when?
days of the trip.
Airlines- Participants will make their own reservations.
No other deposits are required.
Participants receive a full refund if they cancel by February 28, 2015 (minus a $200
Group Trip Refunds
What is the latest date you can
administration fee)
cancel and still receive a full
refund of any deposits?
Deposit of $500 with application. $1000 due upon acceptance. Balance of $780. due
Participant deposits
What are the initial deposit and
by June 15, 2015
your schedule of payments by
participants to you?
Must cancel in writing. Refunds are to the following schedule:
Cancellation policy
What will be your cancellation
Cancel by February 28, 2015 – full refund minus a $200 administration fee.
policy for the participants?
Cancellations March 1, 2015 or later are subject to a $ 500.00 cancellation charge and
refunds will only be made to the extent that the cost of the trip for other participants
and leaders is not affected. Late cancellations will like result in no refund. Information
on trip insurance will be given to all applicants.
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
No If yes, please describe conditions:
Reference web links:
AMC-ATC Home Page: http://snebulos.mit.edu/orgs/amc/
Forms:
http://snebulos.mit.edu/orgs/amc/application/
Deadlines:
http://snebulos.mit.edu/orgs/amc/committee/proposals/
E-Mail A
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 6 of 6