New Zealand: Off the Beaten 'Track'
Richard Cable/Janis Stahlhut
SUMMARY OF TRIP INFORMATION
New Zealand: Off the Beaten 'Track'
Leader Richard Cable
Co-leader Janis Stahlhut
South Island, New Zealand
Nov 7-20, 2015
Total # of days 14
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 12
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 14
$ 4675
Does it include airfare? Yes
No
$ 1800
Will leaders assist participants with flights? Yes
No
First Appearance: Month March
Year 2014
Last Appearance: Month October
Year 2015
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. Immediately
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised July 2013
Richard Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work
WFA
AWFA
WFR
Expiration: 4/2014
Cell 860-944-0594
CPR
BLS
Expiration: 2-1-2014
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Biking Provence
Biking Camino de Santiago
Biking Mantova to Venice
trips to Mongolia, Nepal, Yosemite
Adventure Travel Trip Proposal Form, page 1 of 6
New Zealand: Off the Beaten 'Track'
Richard Cable/Janis Stahlhut
experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Janis Stahlhut
1465 East Putnam Avenue, Old Greenwich, CT 06870
jstahlhut1@aol.com
Home
Work
Cell 203-820-9275
WFA
AWFA
WFR
Expiration: 4/2014
CPR
BLS
Expiration: 11/2015
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Provence Biking- 2013
Camino de Santiago Biking-2013
Mantova to Venice Biking-2012
Sicily Biking
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Form Revised July 2013
[Please see New Zealand Itinerary for a more detailed description of what follows.]
Day 1 and 2: Travel to Christchurch.
Day 3: [LD] Arrive Christchurch. Travel to Kaikoura. A choice of snorkelling with
the local fur seals or hiking the Kaikoura Penisula to watch another colony of fur
seals.
Day 4: [BLD] Travel to Blenheim, visit the Forrest Estate Winery, and then
proceed to Saint Arnaud to commence the three day hike on the Angelus Circuit.
Destination is Lakehead Hut on Lake Rotoiti.
Day 5: [BLD] Hike from Lakehead Hut to Angelus Hut with an elevation gain of 3280
feet.
Day 6: [BLD] Hike out along the Robert Ridge with views of Tasman Bay and the
mountainous Kahurangi National Park in the distance. Back in Saint Arnaud, we head to
the West Coast desination of Punakaiki.
Day 7: [BLD]Hike Punakaiki rainforest by hiking the Inland Pack Track. Then travel the
coaastline via Hokitika. Destination is the township of Franz Josef where we will stay
for several nights.
Day 8: [BLD] Kayak Okarito Lagoon and later hike the coast forest to Three Mile
Lagoon.
Day 9: [BLD] The day will be spent hiking at Franz Josef Glacier to either Alex Knob or
Adventure Travel Trip Proposal Form, page 2 of 6
New Zealand: Off the Beaten 'Track'
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
Form Revised July 2013
Richard Cable/Janis Stahlhut
Roberts Point.. If rainly, we do a shorter walk to a view of the terminal face of Fox
Glacier, hike around Lake Matheson and visit the Blue Pools near the Haast Pass.
Optional Heli-hike option [$350 plus tax] A less strenuous, but scenic option to helihike on Franz Josef Glacier with proper equipment and under the guidance of specialist
glacier guides. After, the entire group continues down the coast to Makarora, a small
farming villiage bordering Mt. Aspiring National Park. We will stay at a family
homestead.
Day 10: [BL] Arrive at Lake Hawea. We are outfitted with 21 speed front suspension
mountain bikes and cycle 10 miles along the Te Araroa track. After cycling to Wanaka,
we transfer to Queenstown via the Cardrona Saddle. We stay on the shores of Lake
Wakatipu.
Day 11: Free day in Queenstown. Participants may choose to relax or choose optional
activities including horse treking, a gondola ride, kayaking, fishing, winery tours,
mountain biking, etc. as well as exceptional hiking.
Day 12:[BLD] Hike Routeburn Track. Hike on the Routeburn Track for views of the
Hollyford Valley as well as Lake Marian and Mt. Christina. . We will then transfer via
the Homer Tunnel for a descent to the Milford Sound.
Day 13: [BLD] This day will be spent exploring Milford Sound from both the water and
on land. We begin with an early morning guided kayak trip. This is followed by an on
foot exloration of the flora and fauna unique to this area.
Day 14: [B]. We have a leisurely start of the day as we transfer to Queenstown for
departure to the USA unless staying to extend the trip on the South Island or venture to
the North Island.
All hikes are 4-5 hours long except for Day 4 which is approximately 3 hours long.
Optional tent camping on the Angelas Circuit. Optional non-participation in 10 mile mt.
bike and kayak activities- alternative activities available.
Accomodations are in lodges, hotels, bed and breakfast lodgings, huts [tent
option] and a family homestead. All are arranged by our outfitter.
All meals are included except our free day in Queenstown and dinner the night before.
All transportation will be with vehicles provided by our outfitter including being
picked up from and returned to the airport.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
any and all permits will be obtained by our outfitter.
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Any special equipment, such as kayaking and mountain biking, will be proviided
by our outfitter, and any instruction needed will be provided by them.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
General good hiking (3-5 hours/day) and ability to ride a bike for 10 miles. We
will assess this through our screening process
Yes
No
If yes, please describe below what you will do:
The group will be invited to participate in at least one day or weekend of hiking.
Adventure Travel Trip Proposal Form, page 3 of 6
New Zealand: Off the Beaten 'Track'
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
Richard Cable/Janis Stahlhut
The New Zealand adventure industry makes conservation a top priority. Our
outfitter likewise has a history of conservation. All our events are eco-friendly
and conscious of the envioronment. Using local guides assures that our
participants will have ample education regarding the country's preservation and
conservation, and the unique eco system of New Zealand.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
As Janis and I begain to talk about this trip, we decided to work with an outfitter as
entire trip?
several of the actiities were not the typical activities undertaken by USA tourists visiting
NZ. We decided on the Angelas Circuit which is less travelled. Overall, even though
Janis has been to New Zealand before, we felt that no one knows New Zealand better
than a Kiwi. There are so many cultural, scientific, and environment aspects that might
easily be overlooked without the assistance of an excellent outfitter.
Name of tour operator/guide Active Adventures
service
www.activeadventures.com
Tour operator website
please see the notes from the outfitter regarding safety record, etc.
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
please see the notes from the outfitter regarding safety record, etc.
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual risks of hiking, mountain biking, and kayaking
Response
Hiking, mountain biking, and kayaking carry an inherent risk of injury. The trip
leaders are WFA and CPR certified and will be carrying basic first aid kits and
communications gear (cell phones, 2-way radios). Safety talks will precede each
day’s hike, ride, or kayak adventure, and a review of emergency procedures in
accordance with the our established protocol. Additionally, we have experienced
guides who will be sharing appropriate procedures and protocol. Guides will also
be carrying emergency equipment and devices deemed necessary by them.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
There are no apparent political concerns or language issues.
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 4 of 6
New Zealand: Off the Beaten 'Track'
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Richard Cable/Janis Stahlhut
We will not be driving
Level of fitness, screening concerns, experience with equipment or activity
Appropriate general level of fitness to particpate in all activities
The level of hiking requires intermediate hiking ability and through screening, we
should be able to ascertain that the level of fitness is appropriate. Regarding
biking, participants should be able to ride 10 miles. [Option to not ride is availble.]
Regarding kayaking, our outfitters assure us that both beginners and those more
experienced will be able to fully participate.[Option not to kayak is available.]
Conditions unique to this type of trip
Ability to participate in all actvities
Through screening, we will be able to ascertain capacity to participate in all
activities as outlined in the trip prospectus.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
See question #7 under Operations on attached outfitter notes. Friends and
Emergency communication
relatives of participants who need to communicate with us will call: 0064-27-839Phone contacts, language,
6538 for emergencies only. 0064-3-450-0414 for non-emergencies.
documentation, distance from
emergency services
Guides will carry phones, two way radios, and in some instances satellite phones
Emergency equipment
What sort of emergency first
and emergency beacons. Leaders will carry cell phones with international
coverage. First aid kits will be carried by leader, co-leader, and guides. All trips
aid or communication
by this outfitter are suppprted by emergency response services. In addition,
equipment (satellite phone,
guides with carry any equipment necessary for evacuation.
two-way radios) do you plan
to use, if any?
Our outfitter has an evacuation plan if needed. The leaders are requiring that all
Evacuation
Please describe your plan for
particpants have adequate evacuation insurance.
evacuation from the
backcountry location if
applicable?
HOSPITALS
Medical care
Christchurch Hospital
Please describe the medical
Riccarton Avenue
care available in the area(s)
Christchurch
where you will be traveling
Phone (03) 364 0600
and list names and telephone
numbers for these facilities.
Kaikoura Hospital
Deal Street
Kaikoura
Phone (03) 319 7760
Nelson Hospital
Tipahi Street
Nelson
(03) 546 1800
Wairau Hospital
Hospital Road
Blenheim
(03) 520 9999
Grey Base Hospital
High Street
Greymouth
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 5 of 6
New Zealand: Off the Beaten 'Track'
Richard Cable/Janis Stahlhut
Phone (03) 769 7400
Wanaka Medical Centre
23 Cardrona Valley Raod
Wanaka
(03) 443 7811
Lakes District Hospital
Frankton
Queenstown
(03) 441 0015
COST AND BUDGET DETAILS
We have worked very closely with Matthew from Adventure
Travel to get the best price possible for this unique trip. We have
reduced our original quote by several hundred dollars to give us a
trip that we think is exceptional and of good value to our
participants. Our base cost is $2699 plus 15% tax for a total of
$3104. Our quote is in U.S. dollars. We are able to pay by check
drawn on TD Bank thus avoiding transfer fees.
$500 per person when group has been established. Balance due 60 days
prior.
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2013
61 days prior.
$1500 with application. $1500. $1500 on Feb. 1, 2015. $1675 on Aug. 1,
2015.
Full refund if the trip does not run. Once a trip has been confirmed to run with
a sufficient number of partcipants, no refund will be available unless another
suitable participant can be confirmed. Once that participant is confirmed and
monies deposited, a refund will be issued. Refunds will only be refunded to the
extent that the cost of the trip for other participants is not affected. Participants
are responsible for their own airline tickets. Most domestic airlines no longer
give refunds for cancellations; instead, they issue coupons for a future trips
with an administrative charge of $100.00 and an expiration date. Trip
cancellation insurance is advised and policy information is supplied to all
participants.
Yes
No
If yes, please describe conditions:
No
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 6 of 6