Rebecca Budaj/Rami Haddad
Bicycle Switzerland: Lakes and Mountains
SUMMARY OF TRIP INFORMATION
Bicycle Switzerland: Lakes and Mountains
Leader Rebecca Budaj
Co-leader Rami Haddad
Lucerne, Switzerland
August 8-16, 2015
Total # of days 9
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Bicycling-Road
Minimum 12
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 14
$ 1999
Does it include airfare? Yes
No
$ 1350
Will leaders assist participants with flights? Yes
No
First Appearance: Month ASAP
Year
Last Appearance: Month
Year
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. immediately after AT approval
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? proposal is for group size from 12-14
particpants for better management of bicycles & travel.
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Form Revised February 2014
Rebecca Budaj
68 Rondeau Street, Palmer MA 01069
rbudaj@comcast.net
Home 413-289-0114
Work 413-427-5072
Cell 413-427-5072
WFA
AWFA
WFR
Expiration: WFR expires May 2017. WFA expires May
2016
CPR
BLS
Expiration: May 2016
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Trekking Patagonia February-March 2013
Trekking Ireland-May 2013
St John, March 2012
Adventure Travel Trip Proposal Form, page 1 of 5
Bicycle Switzerland: Lakes and Mountains
Other related trip
experience
Rebecca Budaj/Rami Haddad
I am a guide for commercial company- I've guided trips to Canadian Rockies, Smoky
Mountains and Georgia Applachian Trail.
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Rami Haddad
25 Wachusett Drive, Lexington MA 02421
mdxix@me.com
Home
Work
Cell 425-922-0454
WFA
AWFA
WFR
Expiration: January 2017
CPR
BLS
Expiration: January 2016
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Approved as co-leader. No prior AMC AT trips yet.
Yes
No
If yes, please describe below:
Rebecca has travelled to Switzerland for hiking trips, and Rami has travelled in
Switzerland several times for hiking, bicycle touring, and leisure.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Form Revised February 2014
This is a road biking trip that offers participants two levels of biking daily. Option 1 is
moderate, 30 miles. Option 2 is advanced at 60 miles daily.We will stay at one location,
a hostel in Lucerne, except for one night in Interlaken hostel, and make daily trips from
there. We will purchase Swiss pass for participants, and will travel to starting locations,
or return by, the train. Participants can opt-out of biking if they want to take a day off or
if they want to explore on their own.
We will stay at the Swiss Youth Hostel in Luzern, except for one night in Swiss Youth
Hostel in Interlaken.
Breakfast and dinner are included at the hostel, lunches will be on our own. We envision
shopping collectively for picnic lunches, but participants are free to select their own
choices for lunches.
Swiss rail. We will purchase a regional pass for Luzern and neighbouring area that we
will bicycle in. The pass also includes some mountain lifts & local buses that participants
can use when they are on their own. There will be two trips outside of this region from
Bern & Basel, in which case we will pay the individual ticket cost. All costs are included
Adventure Travel Trip Proposal Form, page 2 of 5
Rebecca Budaj/Rami Haddad
Bicycle Switzerland: Lakes and Mountains
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
in the budget estimate.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
All rides will be on open public roads.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Bicycles. Bicycle rental is available and is included in budget
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
ability to ride a bike for 30 miles, or 60 miles if participant chooses, for several days in a
row.
Yes
No
If yes, please describe below what you will do:
A day group ride. Location and date TBD
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
Both leaders will share important information on the conservation and recreation
of the Swiss region. Additionally, the leader will provide education on the unique
geology and natural history of the region.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 3 of 5
Rebecca Budaj/Rami Haddad
Bicycle Switzerland: Lakes and Mountains
Potential hazards
Response
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
the usual perils that exist with road biking
Road biking carries an inherent risk of injury due to falls or collision. The roads we are
using are paved and shared with car traffic. Both leaders are WFR & CPR certified, and
will be carrying basic first aid kits. Safety talks will precede each day's ride,and we will
review the rules of the road prior to starting the trip. All participants are required to wear
a helmet.
Political concerns, crime, language translation, terrorism
n/a
Switzerland is considered a safe country.
Road conditions, drivers, insurance
n/a
We will be using local train transportation to get to and from some biking start points.
Level of fitness, screening concerns, experience with equipment or activity
The level of riding is moderate to advanced, and through trip description and screening,
we should be able to ascertain that the level of fitness is appropriate for the trip. It is
more important for us to ascertain that our applicants are experienced with riding on
roadways shared by motorists. We have the unique offering of two levels of rides each
day: a moderate ride of ~30 miles, and an advanced ride of ~60 miles. There is the option
to not ride if appropriate and necessary.
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Both leaders will carry cell phones. All all locations, we are close to ermergency
Emergency communication
Phone contacts, language,
services.
documentation, distance from
emergency services
We will carry cell phones and basic first aid kits which are appropriate for the the
Emergency equipment
What sort of emergency first
location.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
n/a This is a frontcountry trip
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
We will be in an urban setting in and around Lucerne. Ambulance is 144. Emergency
Medical care
Please describe the medical
services is 041 211 14 14. A local hospital is Klinik St Anna, located at St. Anna-Strasse
care available in the area(s)
32, 6006 Luzern. Number is +41 41 208 32 32.
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
Form Revised February 2014
CHF- Swiss franc. The conversion on May 23, 2014 was 0.89
USD/CHF. The one year range of currency values is 0.87 to 0.97
USD/CHF. We used a conservative value of 0.85 USD/CHF for the
budget.
Adventure Travel Trip Proposal Form, page 4 of 5
Bicycle Switzerland: Lakes and Mountains
Rebecca Budaj/Rami Haddad
a tour operator or agent is being used, what
currency is the agent to be paid in?
A deposit to the hostel of 1/3 is due on January 10, 2015, and we can cancel by May
Group Trip Deposits
What deposits will be required
25, 2015 for a full refund.
from you by airlines, hotels, tour
operators, etc., and when?
May 25, 2015
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
$1000 with application, balance $999 due by April 1, 2015
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Full refund if the trip does not run. Once a trip has been confirmed to run with a
Cancellation policy
What will be your cancellation
sufficient number of participants, no refund will be available unless another
policy for the participants?
suitable participant can be confirmed. Once that participant is confirmed and monies
deposited, a refund will be issued. Refunds will only be refunded to the extent that the
cost of the trip for other participants is not affected. Participants are responsible for
their own airline tickets. Most airlines no longer give refunds for cancellations;
instead, they issue coupons for a future trip with an administrative charge of $100.00
and an expiration date. Trip cancellation insurance is advised and policy information
will be supplied to all particpants.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised February 2014
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
mikebarry657@mac.com
Adventure Travel Trip Proposal Form, page 5 of 5